FILLMORE COUNTY AGRICULTURAL SOCIETY
RENTAL CONTRACT
P.O. BOX 346, GENEVA, NE 68361
Renter Name & Address: __________________________________________________________________
Renter Phone Numbers: _____________________________ Renter Email: _________________________
Date(s) of Event: Month _________________ Day: ________________
Year: ___________
** Note: All dates for setup, clean up or the event itself must be included on the contract. The facilities are
NOT rented on an hourly basis. The minimum rental time is 1 day. There are NO Exceptions to this.
Additional Days Needed: __________________________________________________________________
________ (Initials) I agree that I have listed all dates needed for my event. If at any point, renter chooses to
rent additional days, the renter is required to amend the contract with the proper days. Additional Days are
charged for at a rate of $100 per day.
Ag Hall rooms rented (please mark all the rooms you want to use. Current rates are attached.):
_____Main Hall
_______Bar
_________West Restrooms
_____Kitchen
_______Northeast room
_________ East Restrooms
**NOTE: Renter will only be allowed to use the facilities that are marked above.
Purpose of Rental (Please mark the appropriate purpose of the rental):
____Wedding Reception:
(Name of Bride & Groom):_______________________________________________
____Graduation Reception (Name of Graduate):__________________________________________________
____Benefit
_____Gala
____Banquet ____Family Reunion _____Meeting
____Other (Explain): _______________________________________________________________
The rental fee is $_________________, with ½ of rent due with contract to confirm rental. The balance of
$_______________ and Clean Up/Key Return deposit ($250.00), will be due before the keys will be issued to
the renter.
**Rental Contract and ½ of the rent ARE required to be turned in to Jean Engle, P.O. Box 346, Geneva,
NE 68361 in order for your event to be secured. Check Payable to Fillmore County Ag Society
RENTAL CONDITIONS:
1. No tape, staples or nails shall be used on any of the walls or ceilings. Tape on the floor must be blue
painters tape and must be taken off (nothing can be stuck to floor) when finished and all items must be
returned where you found them.
2. Nothing can be hung from the ceiling except from the hooks that have been provided on the East/West
Beams, please ask and everything must be taken down after use of the building.
3. Renter is responsible for the Sound/Video Equipment (including TV's, Projector Screen, remotes and all
equipment in closet) if it is damaged in any way renter is responsible. If using the sound/video system,
please make arrangements at least one week before event to be shown how to use system.
4. No refunds of rental fee if cancellation.
5. The renter shall hold harmless the Fillmore County Ag. Society from all liability for injury or death or
loss of or damage to any person or property that occurs during, or as a result of, the use of the facilities
by the renter, and shall indemnify the Fillmore County Ag. Society for all expense it may incur as a
result of claims or demands by anyone resulting from the use of the above listed facility by the renter.
6. Renters that choose to disperse alcohol at an event must do so through a Liquor Vendor with a license
(Must provide a copy of license to Ag. Society before event). Renter shall pay charges for special
security if such is deemed necessary by the Fillmore County Ag. Society. Liquor Vendor must contact
Jean Engle a week before even to make arrangements to get a key to the bar.
7. Keys are to be dispersed at 8:00 a.m. On the morning of the event date or set up date unless exceptions
have been made prior to the event. One will go to bar and one to renter.
8. Renters by the signing of this contract give their permission/consent to the entry at any time by law
enforcement officials or Fillmore County Ag. Society representatives.
9. The renter hereby agrees to pay for any and all damage, breakage, or theft that occurs as a result of
negligence to misuse of the premises by the renter. DO NOT SIT ON THE TABLES. If a table is
broken at your event, you will be charged accordingly.
10. Renter shall remove all personal items at the end of the event, unless prior arrangements have been
made with the Fillmore County Ag. Society.
11. As a renter, you are required to follow the guidelines in the kitchen, bar and other designated
areas in order to receive your Clean Up/Key Return Deposit back. If the guidelines are not
followed, we will deduct from your cleanup/key return deposit accordingly.
12. THE RENTER SHALL NOT USE THE PREMISES IN VIOLATION OF ANY FEDERAL, STATE
LAW OR CITY ORDINANCE OR FIRE REGULATION.
I/we have read the above policy and agree to follow it as stated (__________________).
Initials
______________________________________________________
Signature of Renter/Renters
__________________________
Date
______________________________________________________
Signature of Renter/Renters
__________________________
Date
______________________________________________________
Signature of Fillmore County Ag. Society Representative
__________________________
Date
CURRENT RENTAL RATES
February 1, 2013
Ag Hall/Kitchen/Bar
Sunday:
$500.00
Friday: $750.00
Monday:
$500.00
Saturday: $750.00
Tuesday:
$500.00
Wednesday: $500.00
Thursday:
$500.00
**Additional Day = $100.00**
Northeast Room/Serving Area (East side) -$150.00
Northeast Room only - $125.00
Clean Up/Key Return - $250.00 – included when renting any room in the building
Camper Hookups are available at $20.00 per camper. Please let us know in advance if you need a
camper hook up and payment must be made prior to event.
To look at the Ag Hall, problems during the event or have questions please contact:
Dale Stengel – Cell – 402-613-3274 or Home 402-759-4811
Jean Engle – Cell - 402-759-1170 or Home -402-759-0135
Steve Sadd – Cell 402-759-1833 or Home 402-759-3542
GUIDELINES FOR THE KITCHEN AFTER EVERY USE
1.
2.
3.
4.
5.
6.
7.
8.
Take all trash out and replace with a new bag, provided
Wipe out Refrigerator, Cooler and Freezer, if used
Wipe off all counters
Wipe off walls and front of counters, if anything has splattered
Clean sinks
Wipe out microwave (Inside and Out)
Clean Stove, if used
Sweep and mop floors
AG HALL/BATHROOMS AFTER EVERY USE
1.
2.
3.
4.
Take all trash out and replace with a new bag, provided
All tables should be wiped off
All tables and chairs put back on racks and into the storage room
Sweep Floors
NORTHEAST ROOM
1.
2.
3.
4.
Wipe all tables off and put back on racks and in storage
Put all chairs away on the racks and back in storage
Sweep floor and clean up anything that was spilled on the floor
Take all trash out to dumpster and replace with new bags, provided
BAR
1.
2.
3.
4.
5.
Take all trash out and replace with a new bag, provided
Wipe off all counters
Wipe off walls and front of counters, if anything has splattered
Clean sinks
Sweep and mop floors
Cleaning supplies and trash bags are kept in the 3 (2 on West side and 1 on East)
unlocked closets. Please be sure to us the appropriate bucket/cloth labeled for each
room.
Ag Hall Thermostats (4) should be set to 55 heat (winter) and 80
cool (summer)
BE SURE ALL LIGHTS ARE TURNED OFF AND ALL DOORS ARE
LOCKED
If we do not feel that the guidelines were met, we will deduct
accordingly from your clean up fee.