For Your Information
Frequently Asked Questions
Compliance Specialists (CS)
Tara Britt 668424 (EFES, KFHS, KFMS);
Sid Neighbors 668444 (TWS, KSES, FGMS, SWES);
Devonda Williams 668484 (OES, HES, LHS);
Vallen Cordon 668434 (FBES, DES, NPES, NRHS);
Denise Simmons 668464 (CES, NSES, JYMS);
TBD (contact Diane Glover 668454 – MBES, BTWES, JFKMS)
Contact your CS even if you are more familiar with your former CS.
Special Education Supervisor’s
Julie Masters – 925-6764 – Elementary Schools
Dianne Rusnak – 925-6764 – Secondary Schools and ECSE
However, make contact with your CS or building administrators
first.
Are teachers supposed to scan signature pages after IEP meetings or
once parents give consent?
Signature page (signed by meeting participants) should be scanned
in after the meeting, consent page (signed by the parent whether in
attendance or not) should be scanned in once consent is given.
Scanners were purchased for every building. See your building
administrator if you do not know where the scanner is in your
building.
I am trying to print out D.G.’s IEP but it says that I am missing
some information...her categories grade level are not entered.
Try clicking the refresh button. In order for the placement to
feed accurately, the Exceptionality code must be entered (by your
LEA) before you start the IEP. Otherwise, the problem (missing
grade) may be related to incorrectly entering dates through the
wizard. (Contact the CS assigned to your building.)
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For Your Information
I cannot print because the system tells me that I am missing the
"next recommended" date. HELP!!
Either “next recommended” has been entered in the LRE and no
services were entered for that time period or services were entered
for that time period but no LRE exist for that time. It should not
appear anywhere on the IEP not in the LRE nor in the Schedule of
Services. Often teachers select the next recommended button when
entering the service and manually change the dates, this will also
“throw” an error.
Why do my PLOP’s keep disappearing/erasing when I try to print?
After entering your PLOP, click the update button above the PLOP to
save it. The button below the objectives will not save the PLOP.
Also, if this is a recurring problem for you, despite selecting the
correct update button, enter your PLOPs in a word document and
contact your CS or Diane Glover so that the issue can be resolved.
Do I need to open a revision to dismiss OT from the IEP or can I
dismiss it in the new IEP?
In collaboration with related service providers discuss the
student’s progress and decide on a date to review the IEP. In
discussing progress, if the related service provider notifies you
that they will like to consider terminating services Open a
revision to consider that dismissal. Do not wait to dismiss the
related service in the newly developed IEP.
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For Your Information
~Famous Quotes~
“I need to delete the IEP that I opened by mistake.”
The opportunity to cancel out
first four screens. Use it if
the necessary information and
delete IEPs that have missing
entered through the wizard.
of the wizard is on (at least) the
you are not certain that you have all
dates. Your CS has been asked to
information due to incorrect entries
Written Notice does not have the LRE/Grade information.
Before opening an IEP or Written Notice, schedule a meeting and
send an invitation (if required). A meeting record is a must in
all circumstances. Do not attach a written notice, a revision or
new IEP to an old meeting record. It will create problems with
validation.
“My meeting is tomorrow morning and I cannot print, and I need to
send a draft home.”
Be proactive. Your CS, though assigned to your building serves
several other buildings. Plan ahead just in case your CS is not
available to troubleshoot your problem the night before your
meeting.
“I just had my meeting and the IEP will not finalize, It let me
print yesterday.”
Sometimes IEP’s slip through periods where validation is not forced
and you are able to print. That’s why “it printed earlier but now
it won’t”. Bottom line – Fix the errors, then print and finalize.
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For Your Information
Reminders
Reassign yourself as case manager (not special education teacher)
when developing and revising IEP’s. (Under Staff tab in LRE)
It is ILLEGAL to sign as a participant for a meeting that you did
not attend.
Update Meeting Results at the conclusion of ALL meetings. Feel free
to enter notes, but this should not be done in lieu of entering
meeting results.
Finalize the Invitation, Written Notice, and IEP and do not make
changes once the meeting has been held.
If it’s not in writing it does not exist!
Document, Document, Document
On the other hand if it is in writing - it needs to be in action.
Beware of the I.E.P. (InvolvedEducatedParent)
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