CALL FOR PROPOSALS (CFP)
“Response to the Social and Livelihood Needs for HIV/AIDS Prevention in East Africa”
Reference: UNODC/SLP/2013
Issuance Date: 5 August 2013
Closing Date and Time: 20 August, midnight Kenyan time
1. Introduction
The United Nations Office on Drugs and Crime (UNODC) in Eastern Africa announces call for grant
proposals for the implementation of the project “Response to the Social and Livelihood Needs for
HIV/AIDS Prevention in East Africa”
This document is intended to provide the eligible civil society organizations (CSOs) and governmental
organizations with information about the UNODC Project and to guide applications through the current
Call for Proposals. It provides an overview of the intended activities and the eligibility criteria and
application procedures.
1.1 Background
The mission of UNODC to counter illicit trafficking, organized crime and terrorism, to fight corruption
and promoting justice and integrity and improving health and human development. UNODC is a member
of the United Nations Joint Team on AIDS, and under the UNAIDS Division of Labour, is entrusted to
support the national response to prevent HIV among drug users and prisoners. Since 2005, UNODC has
been providing technical support to key stakeholders at national and decentralized levels to undertake
advocacy, develop evidence-informed legislation and policies, comprehensive strategies and programmes
for injecting drug users, prisoners and people vulnerable to human trafficking. It has supported various
CSOs and governmental organizations in Nairobi and at the Coast to directly implement HIV and drug
dependence interventions through established drop in centres, mobile VCT services and outreach.
In 2011, with funding from the OPEC Fund for International Development (OFID), UNODC initiated a
project entitled ‘Response to the Social and Livelihood Needs for HIV/AIDS Prevention in East Africa’
that is specifically targeting marginalized people (people who inject drugs and people who use drugs, injecting
drug users in recovery, inmates and those recently released from prisons affected by HIV and drug use). . The
overall goal of this project is to provide social and livelihood support to these target groups. The specific
project objective is to enable the targeted groups to better access HIV and drug dependence treatment and
harm reduction services and to increase the effectiveness of related interventions through the provision of
low-threshold social and support services within the community or prison settings.
The local capacity to deliver basic social support services and livelihoods assistance as part of HIV
services and drug treatment and rehabilitation will be enhanced within the framework of a continuum of
care for individuals in marginalized communities and vulnerable situations. The overall result of the
project is restoration of human dignity, decrease of health and social risks with higher chances for
treatment, rehabilitation and reintegration into society and improved livelihood of people.
1
1.2 Rationale
Kenya has an HIV prevalence of 6.4% among the general population and is ranked 147th in the UNDP
Human Development Index. Various studies indicate that injecting drug use is an emerging public health
problem and people who inject drugs in this country are highly stigmatized and marginalized. Socioeconomic marginalization increases risk factors, while weakening protective factors such as strong family
and social bonds, positive self-esteem, education, employment and income. Drug dependent persons are
compelled to pursue sex work, crime and other hazardous behaviour in order to acquire money to pay for
drugs, which further aggravates their risk of being infected with HIV and AIDS.
UNAIDS refers to drivers of HIV infection as ‘structural and social factors, such as poverty, gender
inequality and human rights violations that are not easily measured that increase people’s vulnerability to
HIV infection’. It recommends that ‘a comprehensive approach to HIV prevention must address not only
risk but also deep-seated causes of vulnerability which reduce the ability of individuals and communities
to protect themselves and others against infection’ while calling for the provision of ‘more opportunities
and greater equality in education and employment for women, young people and marginalized
populations.
Complementing conventional HIV and drug addiction prevention and treatment of individuals living with
AIDS as well as drug dependent individuals with basic, medium and longer term social assistance
interventions may increase the uptake and impact of these interventions and prevent relapse.
2. Objectives of the call for grant applications
The purpose of this Call for Proposals is to competitively select Civil Society Organizations and/or
governmental organizations (Grantees) that will receive grants from UNODC to organize, coordinate and
carry out relevant activities to achieve the following project objective: Individuals, including young
people and women, that are drug dependent, imprisoned or recently released from prison and at risk of
HIV infection or living with HIV are more motivated to participate in prevention and treatment
interventions and comply better with activities as a consequence of immediate and longer term
assistance that improves their daily life situation.
Expected outcomes of the project should include the following:
1. Trained staff provide basic socio-economic assistance to individuals that are drug-dependent,
imprisoned or recently released from prison and at risk of HIV infection or living with HIV.
2. Individuals that are drug dependent, imprisoned or recently released from prison and at risk of HIV
infection or living with HIV targeted for socio-economic livelihood services maintain a stable
relationship with outreach and drop-in work and comply with treatment activities.
3. Individuals that are drug dependent, imprisoned or recently released from prison and at risk of HIV
infection or living with AIDS have access to and use improved income-generating opportunities.
4. Individuals that are drug dependent, imprisoned or recently released from prison and at risk of HIV
infection or living with AIDS targeted for socio-economic livelihood assistance make healthy
decisions and behave in a way that does not create risks to others or themselves.
5. Basic data is available to serve as evidence for the efficacy of project activities and lessons learned
for future sustainable livelihoods projects.
2
Measures of Success
Project results will be assessed in terms of the following: adherence to treatment, attendance of services
increased through provision of livelihood services, services provided, target group members reached with
income generating or marketable skills, enterprises established, reduction in risky behavior and relapse
rates,
Target Groups
Primary beneficiaries of this project consist of marginalized individuals that are vulnerable to HIV
infection or living with HIV as a consequence of drug dependence, imprisonment or recent release from
prison.
Project Timeline
The grants will cover the period: September 2013- August 31 2014.
3. APPLICATION PROCESS
Timeline
This Call for Proposals is open from: August 5 to August 20 2013.
A total six (6) organizations (CSOs and/or governmental organizations) will be supported following
this call with relevant experience and competencies. Additionally, subject to the funding availability
under the project, UNODC may include up to 3 organizations with relevant experience and competencies
in the reserve list of pre-selected organizations and involve these organizations in the project
implementation subject to funding availability.
. The duration of the grant projects will be up to 12 months, and the maximum award that will be
allocated per organization will not exceed USD 35,000.00. UNODC reserves the right not to award full
amount of available funds under this call.
A Grant Appraisal Committee formed by UNODC will select and approve the grant projects. UNODC
will sign grant agreements with the successful organizations whose projects are recommended for funding
by the Grant Appraisal Committee. Funding will be provided in several installments according to the
payment schedule included in the grant agreement between the UNODC and the Grantee, subject to
successful project implementation and reporting by the Grantee and documented evidence of results.
Eligibility Criteria
Any civil society organization and governmental organization may apply for funding under this Call for
Proposals provided they meet the following minimum requirements:
1. Registered in Kenya as a not-for profit organization (does not apply to the governmental
organization).
2. Located and operational within the primary targeted areas where the problem of injecting drug
use is well documented: Nairobi, Mombasa and their neighbouring areas (Kilifi, Malindi, Lamu,
Watamu)
3. At least 3 years solid experience in service delivery of HIV and drug use prevention, harm
reduction services, care and treatment interventions for people who use drugs (particularly
injecting drug users), drug using commercial sex workers, men who have sex with men and
inmates, and inmates released from prison
4. A functioning drop-in-centre that delivers onsite and outreach HIV prevention and drug
dependence treatment.
3
5.
A core team of service providers possess relevant training and experience of serving people who
use drugs including injecting drug users and those who are living with HIV.
The following additional criteria are desirable:
1. Established partnerships with relevant government ministries and related institutions, such as the
Ministry of Health, The National Campaign Against Drug Abuse Authority, Ministry of Home
Affairs, and National AIDS Coordination Council in Kenya.
2. Demonstrated networks with HIV and drug dependent treatment centres.
3. Demonstrated good track record in service delivery in the following:
- Outreach workers conversant with working with drug users, HIV prevention among this
population,
- Voluntary Counselling and Testing workers deliver confidential counselling for drug users
and their families.
- The team will ensure a good gender representation.
Preference will be given to eligible applicants that meet the minimum plus additional criteria.
Applications from civil society organizations that do not pass the minimum eligibility criteria will
NOT be further considered.
Eligible costs
UNODC grant may cover the following costs:
 Entrepreneurship training
 Renovation (requires strong justification)
 Procurement of equipment (requires strong justification)
 Consumables and supplies
 Core staff allowances and expert fees
 Travel and communication (should not exceed local rates)
 Rent and utilities
The following costs are ineligible
 International travel
 Research
 Currency exchange losses
 Debts
Obligations of Grant Recipients
Successful grantees for this award will be required to sign a formal Agreement with the UNODC. The
Agreement will be shared when the organization/institution will be informed of the success of the
application.
The Grantee is responsible for monitoring project implementation and evaluating its results. UNODC will
also monitor the project through Grantee reports, site visits, meetings with project personnel and
stakeholders and participation in project events. It is critical that the Grantee describes in the project
proposal the system of monitoring behavioral change through the provision of services of the client of the
programme.
The Grantee will submit the following reports according to UNODC format:
 Interim narrative progress report covering first three months of the project implementation ,
including updates on the activities carried out and results achieved;
4

Interim financial report covering first three months of the project implementation , including copies
of all materials produced and supporting documents;

Final substantial and financial reports together with conclusion of an independent audit company.
Eligible recipients will be required to submit an audit report on the funds utilized. For this purpose,
records of expenditures (such as invoices, purchase orders and payroll records) must be kept for a period
of two years following the completion of activities.
Finally, the information provided by the recipients will form the basis of reports submitted by UNODC to
the OPEC Fund for International Development (OFID), on the activities and organizations and
institutions supported by the SLP grant. UNODC requires that all reports should be accompanied by
photographs (provided with consent of the beneficiaries) which may be used in further fundraising
campaigns.
Application Format
All applications must be developed in English and adhere to the attached template in the Annex.
Submission of Applications
1. The full narrative proposal plus budget and annexes should be submitted electronically to the
following email address: easternafrica@unodc.org
2. The subject of the email should cite your agency name and reference number for this call:
The closing date for submission is August 14 2013 at midnight Kenyan time. Applications received
after the closing date will NOT be reviewed nor considered for funding.
UNDP Kenya reserves the right to accept or reject any submissions.
Evaluation Criteria
Description
Maximum Score
1.
Project Relevance: proposal in accordance with the Call for Proposals
in terms of the objectives and the application process
10
2.
Significance: project responsive to the needs of target population and
national development and HIV prevention framework
10
3.
Experience: Reputable organisation that has implemented interventions
for persons affected by drug dependence, imprisonment and vulnerable
to or affected by related HIV infection for at least 3 years
10
4.
Personnel: core team of project staff sufficient and competent in
working with the targeted population
10
5.
Partnership: well-defined networking strategy and collaboration with
relevant government and nongovernmental stakeholders-at national and
local levels
10
6.
Infrastructure: functioning project office and service delivery point
located within the targeted project areas
10
5
7.
Work plan: logical approach and methodology with feasible timeline
10
8.
Budget: clear and justified costing, demonstrates maximal use of
available resources and good value for money
10
9.
M&E: well defined monitoring and reporting system including indicators,
mile-stones, expected targets/results, linking of activities to outcomes,
behavioral change
10
10. Sustainability: mechanisms in place for building sustainability and
10
continuity of activities beyond donor funding
TOTAL SCORE
100
RANKING
6
ANNEX
Sustainable Livelihood Project: Response to the Social and Livelihood Needs for HIV/AIDS
Prevention in East Africa
Ref: UNODC-ROEA XAFK45.SLP-01
APPLICATION FORM
1. BASIC INFORMATION OF APPLICANT
NAME OF THE ORGANIZATION
YEAR OF REGISTRATION
CONTACT INFORMATION
(Address, phone, fax, email, web)
HEAD OF AGENCY
(Name, phone, email)
CONTACT PERSON FOR PROPOSAL
(Name, phone, email)
PROJECT TITLE
LOCATION OF THE PROJECT
PROJECT TIMELINE
(Start and end dates)
TOTAL FUNDS REQUESTED
(KSH and USD)
SIGNATURE OF HEAD OF AGENCY
7
4. EXECUTIVE SUMMARY (maximum 500 words)
8
3. BACKGROUND (rational/justification for the project: highlight key issues the project needs to
address, relevant statistics for target population in intended project location)
9
4. GOAL, OBJECTIVES AND EXPECTED RESULTS
5. TARGET GROUP AND STAKEHOLDERS (number, sex and locations of target population;
names and roles of collaborating partners)
10
6. IMPLEMENTATION PLAN (strategy and methodology for project implementation; use matrix
to summarize the core activities by objectives – what actions, when and by whom. Highlight
possible constraints)
Objective
Activity
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Responsibility
11
7. PROGRAM MANAGEMENT (organisational history, infrastructure, experience with target
population and in delivering socio-economic support, organogram, number and roles of
individuals who will implement the project)
12
8. MONITORING AND EVALUATION (describe methodology for data collection and reporting,
how success will be measured, how the project outputs will contribute to the achievement of the
project outcomes- see part 2 of the proposal)
Objective
Indicator
Quarter
1
Milestones/Targets
Quarter Quarter
2
3
Frequency
Responsibility
Quarter
4
13
9. SUSTAINABILITY (explain previous and current donor funding for various agency projects,
proposed exit strategy for individuals targeted under this project and how the organization will
assure continuity of activities initiated)
14
10. BUDGET (explain cost assumptions/justification for each category and objective as per
detailed budget below).
DETAILED BUDGET EXCEL TEMPLATE (attach as Annex III)
Quantity
1.
Unit
Cost
Quarter
1
Ksh
Quarter 2
Ksh
Quarter 3
Ksh
Quarter 4
Ksh
Total
KSh
Total
USD
Personnel
2. Operational
Costs
2. Audit
3. Project Activities
Objective 1
Activity 1.1
Activity 1.2
Objective 1 Subtotal
Objective 2
Activity 2.1
Please note that in line with UNODC policies the government officials cannot receive
remuneration under the project.
15
11. ANNEXES
Mandatory for all applicants:
I.
II.
Organizational charter
Registration certificate (CSOs)
III.
Detailed Budget in Excel
IV.
2011-2012 Programme reports on service delivery to target population(s)
V.
VI.
2011-2012 Audit report
Bank account details
Optional Annexes
VII.
CVs of key team members
16