“Unapproved”
November 20, 2013
Annual Meeting of the Membership
Welles Turner Library – Friends Room
2407 Main Street, Glastonbury, CT
Meeting begins at 7:07 pm
Board Officers Present:
Sean Peoples, President; Patrick Sullivan, Vice-President, Rob Saunders, Treasurer; Diane Powers,
Secretary
Board of Directors Present:
Rob Howley and Sarah Pettingell, Bylaws Co-Chairs; Christine Nuzzolo, Swim Co-Chair; Shannon
Vincelette, Social Co-Chair; Robert Dykins, Long Term Planning; Stacie Dykins, Communications
Absent: Jay Gracey, Assistant Treasurer; Jim Pettingell, Bylaws Co-Chair; Jen Barton and Leslie Maye
Swim Co-Chairs; Kelly Carey, Social Co-Chair; Megan Burns, Membership; Laura Corey and Lauren
Herring, Tennis Co-Chairs; Brendan Cummings, Pool Operations; Eric Hermanson, Jeremy Browning and
DJ Greco, Grounds Co-Chairs; Diane Crean, CAAPSC Representative; Chris Garland, Member at Large
Members Present: 3 members in attendance
OPENING REMARKS, Sean Peoples – Thank you for attending and introduction of Officers.
TREASURER’S REPORT - Rob Saunders reports as of November 19, 2013, OHC received $167,975 in
revenue and spent $165,481 for a net of $2,574. Individual committee budgets were close to target.
We will also receive additional revenue from $150 fee (reduced from $250) from families who did not
complete work days. A handful of families did not show, aprox. 10 invoices will be mailed.
OHC has minor expenses for rest of year for loans, phone and electric bills. Last year OHC had $42,475
in the bank at beginning of period, now statement is at $45,049.
Sean proposed to table the vote for financial approval to February meeting when higher membership
attendance is expected.
Comment: Sarah Pettingell reminded the Officers that the written bylaws are the contract for OHC and
must be followed. More specifically, the “Conflict of Interest” which was passed last February. Sarah
recommends a simple e-mail to the Board of any contract or transaction with the club (if interested
indirectly or directly) to avoid negative appearance to membership.
GROUNDS – Sean reports for Ground Chairs not in attendance and commends them for the thorough
and fine job provided to the club.
SWIM – Christine Nuzzolo reports “good season”. Time trials will be held at OHC in 2014 so all hands
need to be on deck. Jen Barton recommended using Sign-Up Genius for volunteer tracking. Looking for
new swimsuit vendor. Sean thanked Leslie Maye, Christine Nuzzolo and Jen Barton for a wonderful
year.
POOL OPERATIONS - Sean Peoples reports that pool operations expenses are under the $16,000 budget.
Deck extension was a wonderful idea. Special thanks given to Bob Dykins. Pool chlorinator working
well. Potential enhancement for 2014 is to replace expansion joint. The new slide has gained attention;
Woodledge contacted OHC for information to purchase one for their pool.
LONG RANGE PLANNING – Bob Dykins reports buildings are in good shape. (The pavilion is
unfortunately showing damage by a woodpecker.) Plans are to renovate Pool Director’s office and upper
bathroom. Looked into double grills ($450), plan is to buy one or two and then smaller ones to
supplement.
As a side note, based on some work that was done in the past, Bob commented that there are things
that we look towards membership to help improve the club’s grounds but we also need to have a few
professionals lined up so “fixes” or improvements do not become a safety issue.
Sean gives gratitude to Bob for all his hard work and dedication to the club.
MEMBERSHIP – Sean reports for Megan Burns that there are 13 families currently on waitlist. Only two
resignations. We have good numbers for the 2014 season!
SOCIAL – Shannon Vincelette reports a great year socially. Events were well attended. Committee will
reconvene in March to plan for upcoming year. New volunteers and ideas are always welcome. Looking
forward to next year! Sean thanks Shannon and Kelly and all the volunteers.
BYLAWS – Rob Howley passed out bylaw revisions regarding deleting the “Corresponding Secretary” and
“Assistant Treasurer” positions as no longer used/needed. The revisions will not be voted on due to
lack of forum. Rob suggests that if there are any particular thoughts regarding revisions to let Patrick
Sullivan, Rob Howley, Sarah or Jim Pettingell know. Sean explained that the Assistant Treasurer position
is redundant and the Corresponding Secretary position is not needed due to on-line communications.
Sean thanks Rob Howley, Sarah and Jim Pettingell for their hard work during the entire year.
INSURANCE – Sarah P. concerned about recent vandalism and the possibility of worse damage in the
future. If vandals decide to burn down the clubhouse, do we have photographs of the property stored in
a security box for insurance purposes? How would we prove that we have a new pump, etc.?
Recommendation made to take digital pictures of everything we own in case of catastrophic loss.
Sean notes new security measures taken with the refined cameras. We did receive advice from John
O’Hare (Hartford Police Detective) regarding cameras and bars were installed on windows.
CAAPSC – Sean reports no updates from Diane Crean. There was recent discussion to leave CAAPSC (we
are the founding club of CAAPSC) and join only Glastonbury pools. We invited Minnechaug and
Pinebrook to join and they decided not to.
OLD BUSINESS a. Head Coach Vacancy – OHC needs to fill swim coach vacancy for 2014. Sean mentions his
appreciation and gratefulness for everything Scott did for the club and the kids.
b. Plans for renovations to pool director’s office, upper bathrooms and additional permanent grills
were discussed earlier in meeting.
c. Board Vacancies – Diane Powers stepping down as Secretary, Christine Nuzzolo and Jen Barton
stepping down as Swim Co-Chairs, Jeremy Brown stepping down as Ground Chair and possibly
Eric Hermanson. Deb Edgington taking Swim Co-Chair position. Highlight is that Tim Sanderson
is returning as Pool Director. Tim received well deserved bonus and OHC proposes a salary
increase for next year.
d. New Security Measures – Discussed earlier in meeting
e. New membership Classification Proposal – Targeting families that have been in club for 15 years.
Kids may have transitioned out of tennis and swim, leaving families to hang in there for Gold Key
status. How can we keep these families? Reduce fee or accelerate them to Gold Key for flat fee
of $7,000? Sarah P.’s concern is that there are very few members (only 4 or 5) between 15 and
25 years of membership. It doesn’t have a significant impact on the 150 members. Stick to
stewardship. Sean suggests that Sarah is included on future discussions regarding new
membership classifications. 150 does seem to be the right number but we need to consider
what our competitors are doing. Other pools are restructuring to add revenue. Discussion will
be ongoing.
NEW BUSINESS – Leadership Transition – 2014
Welcome to Patrick Sullivan as President and Sean Kelly as Vice President. Thank you to Rob Saunders
for returning as Treasurer.
Concluding Remarks: THANK YOU to SEAN PEOPLES for his time and dedication to OHC as President
throughout the entire 2013 season!
Respectfully Submitted by,
Diane D. Powers
OHC Secretary