UNIVERSITY OF ULSTER
JOB APPLICANT FOR PROFESSORIAL POST
EXPENSES GUIDELINES
The University will meet reasonable travel expenses of applicants attending for interview. The
University considers that for applicants travelling from a home address within Northern Ireland all of
its campuses are within easy commuting distance and will not therefore reimburse any expenses
related to travel from a home address within Northern Ireland.
Expenses will be reimbursed for:
Air Travel
Return air fare (economy class)
Rail and Sea
Return fares by rail (economy class) and sea, including berths if appropriate.
Car
Mileage allowance, in accordance with approved rates. In exceptional
circumstances the University will meet the costs of renting a car at point of
arrival.
Car Parking
Airport parking, etc. may be claimed. Please note expenses will not be
reimbursed for University of Ulster campus car parking.
Accommodation
It is normally expected that applicants will make return journey on the day of
the interview. If however, the timing of the interview necessitates an overnight
stay the University will reimburse one overnight stay and a small amount of
incidental expenses. A list of suitable hotels is attached.
In all cases original receipts must be provided before payment can be processed. If receipts
are not forwarded payment will not be guaranteed.
Where the total cost of travel will exceed £400 you must contact the Human Resources
Department in advance to obtain approval before incurring any travel expenses.
Expenses for candidates residing inside or outside the UK (excluding Northern Ireland) will
be paid directly into a bank account. All expenses will be paid in sterling.
Applies to all interviews after 1 February 2010
APPENDIX 1
HOTELS
NEAR BELFAST/JORDANSTOWN CAMPUSES:
1.
Premier Inn, Waring Street, Belfast
www.premierinn.com
Tel: 0044 (0)871 5278070
2.
Ramada Encore, Talbot Street, Belfast
www.encorebelfast.co.uk
Tel: 0044 (0)844 8010331
3.
Jury’s Inn, Great Victoria Street, Belfast
www.jurysinns.com
Tel: 0044 (0)28 90533500
4.
Holiday Inn, 22 Ormeau Avenue, Belfast
www.exhi-belfast.com/accommodation
Tel: 044 (0)28 90246609
5.
Premier Inn, The Harbour, Alexandra Pier, Carrickfergus
www.premierinn.com
Tel : 044 (0)871 5278214
6.
Clarion Hotel, 75 Belfast Road, Carrickfergus
www.clarioncarrick.com
Tel: 0044 (0)28 93364556
Note: 1-4 are in Belfast City Centre. 1 and 2 are within five minutes walking distance of the Belfast
campus and 3 and 4 are a five minute taxi journey to the Belfast campus. Hotels 1-4 can also be
used for the Jordanstown campus which is a 20 minute taxi journey. Hotels, 5 and 6 are 15-20
miles outside the City in Carrickfergus and are a 15-20 minute taxi journey to the Jordanstown
campus. The Jordanstown campus is approximately a 30-45 minute journey from either Belfast
International Airport or Belfast City Airport (George Best).
------------------------------------------------------------------------------------------------------------------------------NEAR COLERAINE CAMPUS:
7.
Lodge Hotel, Lodge Road, Coleraine
www.thelodgehotel.com
Tel: 0044 (0)28 70344848
8.
Premier Inn, Riverside Pk North, Coleraine
www.premierinn.com
Tel: 0044 (0)28 70345300
Note: 7 and 8 are a five minute taxi journey to the Coleraine campus.
------------------------------------------------------------------------------------------------------------------------------NEAR MAGEE CAMPUS:
9.
Da Vinci’s Hotel, Culmore Road, Londonderry
www.davincishotel.com
10. City Hotel, Queen’s Quay, Londonderry
www.cityhotelderry.com
Tel: 0044 (0)28 71279111
Tel: 0044 (0)28 71365800
Note: 9 and 10 are within 10 minutes walking distance from the Magee campus.
UNIVERSITY OF ULSTER
CANDIDATES EXPENSES CLAIM
This form must be completed in full, original receipts attached and forwarded to Human Resources, 9th Floor,
Tower, University of Ulster, Cromore Road, Coleraine, Co. Londonderry, Northern Ireland, BT52 1SA.
Surname of Candidate …………………………………... Forename ……………………………..…… Title …………
Address
………………………………………………………………………………………………………………………
E-mail Address ………………………………………………………….
Contact Tel. No ……………………………….
NOTE: Payment will automatically be made via BACS payment where bank details have been provided.
Only in exceptional circumstances will payment be made by cheque and posted to the address given
above. Failure to provide all of the above information will delay payment. Please provide your bank
details below:
Bank Name ………………………………………………………………………………………………………………………
Bank Address …………………………………………………………………………………….……………………………..
………………………………………………………………………………………………………………………………….....
Sort Code …………………………………....Account No. …………. ………………………………………………………
If you have provided bank details from an EU country outside the UK, please ensure you provide the
following details:
Swift No. …………………………………………..... Iban No.………………………………………………………………..
Title of post applied for …………………………………………………………Ref …………………………………………
Faculty/School/Department …………………………………………………………………………………………………..
Location of Interview ...........................................................................................
Date ………………………….....
Details of Claim
Air Travel ..............................................£ ...................................
Rail Travel ............................................£ ...................................
Car Mileage ………………………….. miles @ 23.8p/mile
Car Parking .........................................£ ...................................
Coach/Bus Fares ..................................£ ...................................
Accommodation ....................................£ ...................................
Subsistence ..........................................£ ...................................
Total Claim £…………………………………
I confirm that the expenses claimed above are accurate and relate solely to the costs incurred and
associated with my attendance at interview.
Signed ...............................................................................................................
Date……………………………..
For office use only:
Attended for Interview: Yes / No
Approved for payment by:________________________________________________________ HR Administration
Cost code: ___________________________________________
Analysis code: 20600 (for interview expenses)
Date forwarded to Finance Dept, Coleraine: _________________________________________________________
Description: __________________________________________________________________________________