(City/County/
Operational Area)
Los Angeles/Long
Beach/Riverside
RCPGP Region
Disaster Housing
Annex Template
August 21, 2012
(City/County/Operational Area)
Disaster Housing Annex Template
Table of Contents
Scope of the Disaster Housing Annex Template ........................................................ 1
Organization of the Disaster Housing Annex Template ............................................. 3
Introductory Material........................................................................................................ 3
Disaster Housing Annex Template .............................................................................. 5
Purpose, Scope, Situation, and Assumptions ................................................................. 5
Concept of Operations .................................................................................................. 10
Disaster Housing Partners – Roles and Responsibilities............................................... 18
Direction, Control, and Coordination ............................................................................. 20
Information Collection, Analysis, and Dissemination ..................................................... 21
Communications ........................................................................................................... 22
Administration, Finance, and Logistics .......................................................................... 23
Annex Development and Maintenance.......................................................................... 25
Appendix A: Acronyms ............................................................................................... 27
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Scope of the Disaster Housing Annex Template
A Disaster Housing Annex is designed to be used during the recovery phase of a
disaster event. It can also provide guidance for preparedness and pre-disaster planning
which is highly recommended since the subject matter is not familiar to many
emergency planners and involves private sector stakeholders. This Disaster Housing
Annex Template is designed to help emergency planners and stakeholders develop a
Disaster Housing Annex that will identify the necessary housing capabilities and
resources. It may also describe how these resources are mobilized and by whom. It will
be beneficial for a jurisdiction to develop a housing recovery annex that clearly states
the roles and responsibilities of each participating agency and organization that has a
stake in housing operations. This template is designed to help planners in the Los
Angeles/Long Beach/Riverside RCPGP Region develop one or more of the following,
depending on their preparedness needs:

A Disaster Housing Annex to the jurisdiction’s Emergency Operations Plan
(EOP)/Emergency Response Plan (ERP)

An Appendix to the jurisdiction’s Recovery Annex
It is difficult to accurately predict the location, frequency, and scale of an emergency or
disaster. It is possible, however, to plan and establish procedures that reduce the
adverse impact of a threat or actual event. An effective disaster housing annex
integrates demographic, geographic, and socioeconomic information about a
population, as well as the characteristics of disaster housing; identifies potential hazards
and jurisdictions’ vulnerabilities; identifies the needed and available capabilities and
resources for disaster housing; and describes how these resources are coordinated and
mobilized
A p p l i c ab i l i t y o f Di s as t e r Ho u si n g A n n e x T emp l at e
This Disaster Housing Annex Template has been reviewed and accepted by the
Regional Catastrophic Planning Team (RCPT) for the Los Angeles/Long
Beach/Riverside Regional Catastrophic Preparedness Grant Program (RCPGP)
Region. This Template is advisory and is meant to provide a framework that will assist
in disaster housing planning. But, it is not meant to fulfill all legal requirements or duties.
Nothing in this document alters or impedes the ability of local, State, tribal, or Federal
chief executives, their government agencies, or their internal organizations to carry out
their specific authorities or perform their responsibilities under all applicable laws,
executive orders, and directives. This template is not intended to alter the existing
authorities of individual municipal or county agencies and does not convey new
authorities upon any local, State, or Federal official.
This Disaster Housing Annex Template may be used by local jurisdictions,
states/territories, tribes, and other organizations to guide their disaster housing planning
efforts. In addition, planners in business and industry may use portions of the template
for their disaster housing related planning.
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This template allows for variations in the planning process from one jurisdiction or
organization to another depending on the nature of the site’s characteristics and the
envisioned threats. Depending on the intent and the circumstances of the jurisdictions
or organizations, this Disaster Housing Annex Template can be used in such a way that:

Only essential sections are used (i.e., non-essential sections may be omitted
to fit the needs of planners and jurisdictions)

Items may be added, extended, or otherwise modified

The template may be altered to conform to existing housing planning
documentation (e.g., the structure, formatting, and titles may be changed)
H o w t o Us e T h i s T emp l at e
This template contains guidance language and sample language that can be discarded
or used in whole or in part at the discretion of the jurisdiction. Each jurisdiction is
different in size, organizational structure, and capability, so sample text is intended only
as a starting point for discussion and consideration. The Disaster Housing Planning
Guide should be consulted for expanded information on many topics. Each section of
the template contains an explanation of the importance of that particular section and
how it fits into the planning process as a whole.

Bolded text in parentheses – (sample) – reflects material that explains the
importance of that section and how it fits into the planning process as a whole
and may include references to the Disaster Housing Planning Guide. This text
is explanatory only and should be deleted before finalizing the annex.

Italicized text – sample – reflects sample language that could be incorporated
in a Disaster Housing Annex. Sample language should be modified to reflect
a specific jurisdiction.

Underlined, highlighted, italicized text in parentheses – (sample) – should be
replaced with jurisdiction-specific input (e.g., name of jurisdiction).
It is important that the framework and principles of the Incident Command System (ICS),
the Standardized Emergency Management System (SEMS), the National Incident
Management System (NIMS), the Comprehensive Preparedness Guide (CPG) 101, the
National Disaster Recovery Framework (NDRF), the National Disaster Housing Strategy
and any applicable local, State, and Federal requirements are considered and
respected when writing the Disaster Housing Annex.
Appendices can be used to supplement the annex. Each jurisdiction can determine its
needs based upon its capabilities, gaps, and strengths.
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Organization of the Disaster Housing Annex
Template
I n t ro d u ct o ry M a t er i al
A. Adoption Page
The adoption page records the adoption of the annex into the jurisdiction’s Emergency
Operations Plan (EOP) or Emergency Response Plan (ERP).
B. Record of Changes Page
Each update or change to the Disaster Housing Annex needs to be recorded. The
record contains, at a minimum, a change number, the date of change, and any other
relevant information. Table 1 is a sample record of changes page.
Table 1: Record of Changes Page
Change
Number
Date of
Change
Nature of
Change
Page(s)
Affected
Name and Date
Entered
C. Table of Contents
The following is a sample Table of Contents and Supplementary Appendices
DISASTER HOUSING ANNEX
I.
Purpose, Scope, Situation, and Assumptions
II.
Concept of Operations
III.
Disaster Housing Partners – Roles and Responsibilities
IV.
Direction, Control, and Coordination
V.
Information Collection, Analysis and Dissemination
VI.
Administration, Finance, and Logistics
VII.
Disaster Housing Annex Maintenance
SUPPLEMENTARY APPENDICES
Appendix A – Acronyms
Appendix B – Definitions
Appendix C – Authorities
Appendix D – References, Resources, and Additional Information
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Disaster Housing Annex Template
P u rp o se, S co p e, S i t u a t i o n , an d A ss u mp t i o n s
A. Purpose
(The purpose is a general statement that describes why the annex is being
developed and what the user intends for it to accomplish. The statement
should be supported by a brief synopsis of the Disaster Housing Annex
and any supplementary appendices.)
Geological experts agree that Southern California could be affected by a
devastating earthquake or other incident that would displace hundreds of
thousands of residents. The response phase of a disaster operation focuses on
the safety of the population and the evacuation and sheltering of people who are
in harm’s way. Once the immediate danger has passed, the focus shifts to
recovery. An integral part of recovery is the provision of housing to those affected
by disaster. While many people may be able to return to their homes almost
immediately after or within a short period of time (e.g., hours to days) of a
disaster incident, a more serious and widespread disaster may result in the
destruction and damage of hundreds or thousands of residences in Southern
California, including (City/County/Operational Area). Homes may be destroyed or
uninhabitable for an unknown or extended period of time; during this time, many
people will need housing, and interim and permanent housing options will be
required.
The purpose of the (City/County/Operational Area) Disaster Housing Annex is to
provide strategies, guidance, organization and a concept of operations to
coordinate housing partners and stakeholders following a disaster that requires
housing operations. Among other housing-related topics, this annex addresses
short-term/interim and long-term housing; critical disaster housing coordination
points; disaster housing player roles and responsibilities; and current local, State,
and Federal disaster housing programs.
This annex is a part of the (City/County/Operational Area) (Emergency
Operations Plan [EOP]/Emergency Response Plan [ERP]) and is consistent with
the California State Emergency Management System (SEMS) and the National
Incident Management System (NIMS) and implements concepts from the
National Disaster Recovery Framework (NDRF), the National Disaster Housing
Strategy, and several other relevant local, State, and Federal housing and
recovery documents.
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B. Scope
(This section defines to whom the annex applies, as well as to which
jurisdictional boundaries it applies.)
Disaster Housing involves all aspects of assistance for those who are displaced
for a short or long-term duration, to the best extent possible. This may include
determining capacity and capability for (City/County/Operational Area) and the
coordination and organization of housing partners from local, State, tribal, and
Federal government, as well as the nonprofit and private sectors.
Additionally, this Disaster Housing Annex integrates demographic, geographic,
and socioeconomic information of the population, as well as the characteristics of
housing and other related critical infrastructure. The (City/County/Operational
Area) Disaster Housing Annex is designed to address the support needs of the
displaced populations and the planning needed to do so successfully. All aspects
of development and execution of this plan address requirements of people with
disabilities and others with access and functional needs as an integral part of the
community.
The Disaster Housing Annex applies to preparedness and disaster housing
operations during local and State emergencies and Presidentially-declared
emergencies or major disasters. This annex applies to all
(City/County/Operational Area) public, private, and nongovernmental
organizations (NGOs) with responsibilities for disaster housing. This annex will
be applied following a disaster, after the initial response phase has passed and
immediate threats to life and property have been stabilized.
Disaster Housing coordination and operations will be made in accordance with
SEMS, which has been integrated with NIMS. SEMS practices used during multiagency or multi-jurisdictional operations shall be followed. Local governments
must use SEMS to be eligible for reimbursement of certain recovery-related
personnel costs.
During any local government recovery operations not requiring activation of the
State Operations Center (SOC), State assistance may be provided by various
State agencies under normal statutory authority through coordination by the
California Emergency Management Agency (Cal EMA).
C. Situation
(This section characterizes the planning environment and clarifies why
disaster housing planning is necessary. The situation statement is a set of
facts upon which the annex is based. The situation statement should
summarize the threats posed and the potential impacts on people and
property in the area. For the disaster housing annex, the focus should be
on the consequences of impacts that would drive disaster housing
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operations. Understanding the demographics of the area, the need to
create a new normal and rebuild, should drive the development of the
situation. It should also make reference to more detailed information set
forth in the jurisdiction’s hazard analysis, often found in the jurisdiction’s
mitigation annex. The situation statement should highlight significant
geographic, economic, and population characteristics and key resource
limitations.)
(For further information regarding the Purpose, Scope, and Situation, refer
to the Disaster Housing Planning Guide, Section I – Introduction and
Section XI – People with Disabilities and Others with Access and
Functional Needs.)
1. Location
(The physical location for the area that the Housing Disaster Annex
will cover should be identified.)
Located at latitude (_____° N) and longitude (_____° W),
(City/County/Operational Area) has an official elevation of (_____) feet
above mean sea level.
2. Geographic Area
(This is the general description of the location for which the annex is
being written. Information that would have a bearing on the threat,
response, recovery, or any other aspects of the implementation of
this template should be included.)
(City/County/Operational Area) is bordered by (___) freeways: the
(_________) freeway on the northern edge, and the (_______) freeway
along the southeastern border. Surrounding jurisdictions include: (fill in
surrounding jurisdictions).
3. Demographics
(This is a description of the population’s general characteristics,
demographic and statistical information that might be unique and
important to housing recovery approaches and programs, such as
population counts (day and night), estimated number of renters and
homeowners, estimated number of single and multi-family dwellings,
under-insured populations household numbers, resident and
transient population numbers and density, and information about
populations characterized by people with disabilities and others with
access and functional needs. Academic studies and research may be
useful in determining number of tourists and other demographic
factors. If desired, these points can be developed in more detail in a
General Demographic Information Appendix.)
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(City/County/Operational Area) has an approximate population of
(_________) and an area of (______) square miles. Peak population
occurs during the day/night. On normal working days, as people commute
to work or residences outside the area, populations will rise/fall.
a. A U.S. Geological Survey report asserts that the San Andreas Fault
has the high probability (59 percent in the next 30 years) of generating
at least one magnitude 6.7 or larger earthquake. There is a 46 percent
chance of one or more quake of magnitude of 7.5 or greater in the next
30 years in the southern half of the State of California.1
b. (City/County/Operational Area)’s population exceeds (XX,XXX,XXX)
residents and covers (X,XXX) square miles.
c. An estimated (XXX,XXX) people, or (XX) percent of the population, are
people with disabilities and others with access and functional needs.
All plans must be compliant with the Americans with Disabilities Act
(ADA). People with disabilities and others with access and functional
needs must have access to all services.
d. Among the (City/County/Operational Area) population, (XXX,XXX), or
(XX percent), are living at or below the poverty line.
e. Among the (City/County/Operational Area) population, (XXX,XXX), or
(XX) percent, have limited English language proficiency.
f. Among the (City/County/Operational Area) population, (XXX,XXX), or
(XX) percent, live in single family dwellings and (XXX,XXX), or (XX)
percent live in multi-family dwellings.
g. (XXX,XXX), or (XX) are home owners and (XXX,XXX), or (XX) percent
are renters.
h. Among the (City/County/Operational Area) population, (XXX XXX)
individuals require in-home services.
4. Socioeconomic Overview
(Socioeconomic data, such as information about permanent
occupied units, manufactured/mobile homes, people per
permanent/mobile unit, education level, income level, and vehicles
per permanent/mobile unit, should be included. Charts, graphs, lists,
or other relevant data should be attached in an appendix, with a
summary of that data included here.)
Forecasting California’s Earthquakes – What Can We Expect in the Next 30 Years? 2008. U.S.
Geological Survey Fact Sheet. Accessed at http://pubs.usgs.gov/fs/2008/3027/fs2008-3027.pdf
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5. Hazards Description/Vulnerability Analysis
(This section provides information regarding specific hazards that
may be encountered by jurisdictions, specific hazards that have a
higher probability of impacting the area and provides the information
necessary to summarize the vulnerability of each geographic,
demographic, and infrastructural characteristic. Planners should
emphasize the long-term consequences or threats that would affect
housing recovery, beyond the response phase. This section may
also reference other existing documents, such as a hazard mitigation
plan, that detail hazard characteristics.)
(City/County/Operational Area) is exposed to many hazards, all of which
have the potential to disrupt the community, cause damage, and displace
thousands of people, including those listed in Table 1.
Table 1: Hazards
Earthquake
Hazardous material emergency
Flood
Energy disruption
Fire
Food and agricultural emergency
Landslide/Mudslide
Civil unrest
Dam and levee failure
Pandemic and epidemic
Severe weather
Terrorist attack
Tsunami
Failure of critical infrastructure
D. Assumptions
(The Assumptions section defines conditions, circumstances, and/or
actions that are anticipated to take place. Assumptions consist of
information accepted as being true in the absence of facts in order to
provide a framework, or establish expected conditions of an operational
environment, so that planning can proceed. For example, when producing
a plan, planners may assume the location and extent of the damage. When
the plan is put into effect as the incident unfolds, assumptions are replaced
with the facts of the situation, and the plan modified accordingly. Planning
assumptions should be included to explain situations that are addressed
by the annex or limitations of the annex, allowing users to anticipate that
some situation-dependent improvisation or modification may be necessary.
Additionally, it is recommended that assumptions be reviewed and
modified to ensure appropriateness for the jurisdiction, especially
following an event.)
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(For additional sample assumptions, please refer to the Disaster Housing
Planning Guide, Section I – Introduction and Section XI – People with
Disabilities and Others with Access and Functional Needs.)

The duration and scope of local, State, and Federal involvement in a
recovery operation will be scalable to reflect the situation’s severity and
the level of assistance required by the affected population.

The type of event, degree of damage, and remaining undamaged housing
stock and capacity may affect the ability of (City/County/Operational Area)
to conduct recovery housing operations.

Housing resources within the impacted area and surrounding area may be
extremely limited immediately following a disaster in which there has been
widespread damage.

There will be a need to coordinate with neighboring jurisdictions for
support and assistance.
C o n c ep t o f O p e r at i o n s
(The concept of operations sets forth general steps that may be taken by
local and regional decision-makers to house those who are unable to
return to their homes due to destruction, damage, or inaccessibility. It
includes consideration for actions that disaster housing leadership may
implement to support disaster housing operations in the event of a largescale or catastrophic incident. Activities and steps that are taken may need
to be coordinated with all levels of local, tribal, State, and Federal disaster
housing officials to enable an efficient return to normal living conditions.
This section should also describe the powers of local government and how
they are invoked. It should describe assistance available pursuant to
mutual aid agreements and from the State and Tribal government, Federal
government, non-government organizations (NGO), and the private sector.
It should also identify who has the authority to request assistance and
under what conditions.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section II - Disaster Housing Concept of Operations and Section XI
– People with Disabilities and Others with Access and Functional Needs.)
A. Overview
(This section describes the basic flow of disaster housing operations, with
general information regarding activities for the different housing phases.)
1. Planning
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a. (City/County/Operational Area) has established a Disaster Housing
Working Group (DHWG) of involved stakeholders to plan for the
provision of disaster housing following a major disaster. The DHWG
consists of housing practitioners, emergency management
professionals, and stakeholders from the private sector.
b. The working group is composed of knowledgeable local
representatives from each of the disaster housing partners described
in the Roles and Responsibilities section of this Annex.
2. Timeline and sequence of delivery
a. Disaster recovery begins with the local, State, and Federal
government’s infrastructure assessment, public health considerations,
and public safety recovery actions. The government—at all levels—
acts as a first responder, providing triage for essential services such as
electrical, communications, water, and sewage systems. Local
governments and FEMA identify the habitable and uninhabitable
housing units, often resulting in short-term relocation of households
deemed at risk.
b. Residents of owner-occupied households, upon being allowed to return
to their homes, use funds and materials from private insurance, private
resources, and short-term FEMA assistance programs to stabilize or
repair housing units when possible. These household efforts may be
severely hampered by swiftly rising costs and scarcity of materials,
scarcity of licensed or qualified labor, processing times for insurance
and other assistance payments, processing times for building permits
and inspections, and the possibility of insufficient financing available to
repair or rebuild.
c. Resources for apartment owners and condominium owners (and their
associations) are not typically as easily accessible as those for single
family home owners. To the same issues of limited or costly labor,
materials and processing times, must be added lengthy processing
times for Small Business Administration (SBA) and Community
Development Block Grant (CDBG) disaster recovery loan resources
which are approved in the Congressional Disaster Declaration.
d. Nonprofit and faith-based organizations initially provide a variety of
basic-level services, such as mental health support and basic survival
supplies. Some nonprofits operate large or small portfolios of
multifamily rental housing, generally provided to low-income
households.
e. Nonprofit organizations and the faith-based community may also
organize groups of volunteers to assist households in the repair and
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stabilization of housing, usually single family dwellings. The private
sector may provide resources in the form of volunteers, services, and
financial or material donations.
f. Once the situation is stabilized, the housing private sector provides the
labor, skills, and materials to effect immediate repairs to housing units,
drawing upon private-sector insurance and resources. Scarcity of labor
and materials immediately increases costs on a square-foot basis for
virtually every housing trade. The resulting price spike attracts
“outside” contractors to enter the market, reducing the scarcity of labor.
Materials suppliers generally increase their shipments of supplies to
the area, but such shipments are often constrained by damage to the
transportation infrastructure.
3. As local, State, and Federal disaster recovery funds become available, the
private sector provides the labor, skills, and materials to repair housing for
populations without insurance, households with inadequate insurance, and
rental property owners and homeowners rejected by the SBA. The
transition from Congressional authorization of funds to actually obligating
the funds is entirely dependent on the locality’s or State’s ability to quickly
establish mechanisms to properly disburse and account for the Federal
funds, limiting displacement and relocation.
a. Identifying suitable pre-existing housing infrastructure that may be able
to absorb the displaced population, while taking into consideration the
resulting strain on infrastructure, including public utility systems and
public transportation
b. Damage assessments will be conducted to estimate the magnitude of
impact to the affected communities and determine the feasibility of
returning to affected residential areas. This may help determine the
placement of families into disaster housing based on the projected time
to return to their homes after infrastructure and residential repairs have
been completed. (For example, the complete destruction of a home, be
it a single family dwelling, condominium or apartment building, which
will take a substantial amount of time to rebuild, makes it desirable for
the affected household to move directly into a permanent housing
option as opposed to a temporary housing unit, whereas residential
properties with minor damage may be able to be re-occupied in a
much shorter timeframe, with minimal disruption to the household.)
4. Disaster housing phases
a. Shelter2
2
Specific guidance regarding mass care and shelter planning may be found in the LA Operational Area
Mass Care Guidance, 2011.
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During the response phase, the most basic needs for those
affected by the disaster, such as food, water, shelter, and
immediate medical aid, are generally provided by the American
Red Cross, Salvation Army, other volunteer organizations active in
disaster (VOAD), and other selected private-sector stakeholders.
b. Transition from shelter to short-term/interim or permanent housing
Many shelters will remain open until those who remain have
secured other types of short-term/interim housing options. In
addition, if Individual Assistance (IA) is authorized, the State and
Federal support begins. Some residents may be able to return to
slightly damaged residences, while others cannot return due to
substantial damage to their homes.
c. Short-term/interim housing
The intent of the short-term/interim housing phase is to temporarily
house individuals until a permanent housing solution can be found.
This may take several weeks to years.
d. Permanent housing
The final phase is for those who are displaced, and is described as
a long-term housing unit that is accessible, affordable3, and allows
households to secure their belongings, provides privacy, and
enhances self-sufficiency.
B. Disaster Housing Options
(For further information describing Disaster Housing, please refer to the
Disaster Housing Planning Guide, Section VIII – Disaster Housing Options
and Section XI – People with Disabilities and Others with Access and
Functional Needs.)
1. Short-term/Interim Housing
(Short-term/interim housing brings into play numerous legal
authorities; and the costs of short-term/interim housing are generally
more significant than the costs associated with sheltering. Because
this form of assistance involves taxpayer-funded government
programs, those who are affected by the disaster must formally
register for the programs and meet eligibility requirements.
Jurisdictions may need to ensure that short-term/interim housing
options are accessible to community services such as shopping and
schools and foster the opportunity to begin the recovery process.
“The generally accepted definition of affordability is for a household to pay no more than 30 percent of
its annual income on housing.” http://www.hud.gov/offices/cpd/affordablehousing/ Accessed 05/23/2012.
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This section should address the jurisdictions plans to implement
each solution. The details of each option deemed to be viable for the
jurisdiction—as developed through planning and coordination—
should be documented here.)
Interim housing options should generally aim to provide those affected by
a disaster with accessible, habitable, and more safe and secure places to
live. Interim housing options should be accessible to community services
such as shopping and schools and should foster the opportunity to begin
the process of recovery. Possible interim housing options are described
below. Solutions to be implemented will vary depending on the postdisaster situation.
a. Rental assistance
b. Rapid repair assistance
c. Manufactured housing
d. Recreational vehicles (RV)
e. Modular homes
f. Panelized housing
g. Pre-cut housing
h. Temporary structures on private or commercial property
2. Permanent Housing
(When the infrastructure of a community has been severely
damaged, procuring permanent housing in a timely manner becomes
an immense challenge that requires difficult choices to be made, the
alignment of individuals and the local government, and the provision
of financial resources through public, private, and non-profit
sources. Jurisdictions will need to consider several factors. Possible
permanent housing solutions are listed below. )
a. Permanent construction and repairs
b. Relocation of displaced household to new home
C. Land Use Planning
(Before some short-term/interim and most permanent housing solutions
can be implemented and executed, several factors that need to be
considered are included in the Disaster Housing Annex as “Pre-disaster
Housing Planning Considerations”. Other key topics included in this
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section may include factors to consider for relocation, acquisition,
demolishing, or rebuilding; zoning; floodplain management; and roads
permitting.)
(For further information regarding Land Use Planning, please refer to the
Disaster Housing Planning Guide, Section XIII – Land Use Planning.)
This section addresses the execution of activities that may be necessary to
expedite the placement of temporary housing structures or permanent housing
reconstruction following a disaster. Coordination of the following activities that
may need to be coordinated with the Community Planning and Capacity Building
RSF.
1. Criteria/considerations to demolish, rebuild, buy-out/acquisition of
properties or relocation
2. Zoning and land use
3. Floodplain management
4. Roads permitting for new road construction or repairs of damaged roads
to facilitate new housing
D. Inspections, Building Permitting and Temporary Permit Suspension
(This section may include information regarding the city/county/operational
area’s policies for permitting; potential areas where and how streamlined
permitting may be implemented; inspection requirements; where and how
building codes may be waived or relaxed; relevant damage assessment
information for housing recovery; and considerations for enhanced
rebuilding design.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section XIV – Inspections, Building Permitting and Temporary
Permit Suspension.)
(City/County/Operational Area) will address the potential following areas where
waivers or streamlining a process may be accomplished:
1. Permitting
2. Inspections
3. Building codes
4. Damage assessment
5. Design (universal design and green building)
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E. Construction
(This section may include information regarding critical infrastructure—
water, sewer, sanitation—repair or replacement. This section may also
address credentialing policies necessary when using out-of-town
contractors, including logistics necessary for those recovery workers
coming into the area.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section XV – Construction.)
(City/County/Operational Area) may find it necessary to compile a list of
registered contractors who may have previously performed repairs in the area.
Also, if such a list is compiled, it may be placed in such areas as the Local
Assistance Centers (LAC) to ensure that the public can make use of such a list.
(City/County/Operational Area) may also provide the contractors with lists of
permit requirements and points of contact.
F. Housing Recovery-related Issues
(Several housing-related issues come to light as a result of a disaster that
displaces a population. The related issues listed below may not be allencompassing, and it is up to each jurisdiction may identify other
information in their annex regarding these concerns.)
(For further information for each issue listed, please refer to the Disaster
Housing Planning Guide, Section XII – Housing Recovery-related Issues
and Section XI – People with Disabilities and Others with Access and
Functional Needs.)
The (City/County/Operational Area) Disaster Housing Annex will need to
consider several additional housing-related issues that occur as a result of a
major disaster. This section addresses some or all of the following issues as
necessary:
1. Unmet needs
2. Case management
3. Transportation
4. Homeless population
5. Undocumented population
6. Asbestos and lead paint hazards
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7. Salvaging
8. Historic properties
G. Mitigation
(The use of mitigation plans and the adoption of mitigation during the initial
recovery phase can allow for expedited construction and repairs, which
may then speed up the efforts for re-housing of those who were displaced.
Existing local and State hazard mitigation planning measures may have
already identified risks and challenges relating to building codes. The
vulnerability of existing housing and proposals for how housing will be
rebuilt and mitigated may need to be specifically addressed as part of the
housing annex. This section may also address mitigation measures that
may be available for individual home and property owners to implement.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section XVI – Mitigation)
There are many cost-effective hazard mitigation techniques that can be applied
to help educate homeowners, condominium associations and rental property
owners on mitigation measures and benefits. Information, educational materials,
and even training are available through (City/County/Operational Area) or
(Applicable Organization or Agency). Immediate and prompt public outreach
strategies for reaching residential property owners with this mitigation information
and technical assistance may be coordinated with and implemented by
(Applicable Organization or Agency).
H. Recovery Support Functions (RSFs) and Housing Recovery Support
Function (RSF)
(The RSF coordinating structure coexists with and builds upon the Federal
Emergency Support Function (ESF) concept, although the tenets of these
concepts differ with regard to mission objectives, partnerships,
approaches, time spans, and organizational structure; additionally, there
may be differences between the players and skill sets involved.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section IV – Recovery Support Functions and Section V – Housing
Recovery Support Function)
Recovery Support Functions (RSFs) are among the Federal recovery concepts
outlined within the National Disaster Recovery Framework (NDRF) 4, which
describes a coordinating structure for key functional areas of assistance. This
concept is also applied in this annex to provide ease of coordination with Federal
support following a disaster. Coordination between the RSFs listed below will be
4
The National Disaster Recovery Framework (NDRF), 2011. FEMA
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essential to a successful Disaster Housing mission. Listed next to each RSF are
the designated Federal coordinating agencies at the national level5:
1. Housing: U.S. Department of Housing and Urban Development (HUD)
2. Community Planning and Capacity Building: U.S. Department of
Homeland Security (DHS)/FEMA
3. Economic: U.S. Department of Commerce
4. Health and Social Services: U.S. Department of Health and Human
Services (HHS)
5. Infrastructure: U.S. Army Corps of Engineers (USACE)
6. Natural and Cultural Resources: U.S. Department of the Interior (DOI)
The core recovery capability within the Housing Support Function is the ability to
implement housing solutions that effectively support the needs of the whole
community and contribute to its sustainability and resilience. As with
infrastructure and safety services, housing is a critical and often challenging
component of disaster recovery. It is critical because local economies cannot
recover from large-scale disasters without adequate housing—especially housing
that is affordable to displaced residents.
D i s a st e r Ho u si n g P a rt n e rs – Ro l e s an d R e sp o n si b i l i t i e s
(Housing and other stakeholders/partners will need to be identified in order
to carry out housing operations following a disaster. The tasks and
activities related to disaster housing operations should be clearly defined,
and roles should be identified of those individuals, departments, and
agencies that have the capabilities to perform them. Coordination of these
partner requirements should be described. The examples below assume
involvement from agencies, departments, and entities of all levels of
government.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section VII – Disaster Housing Partners – Roles and
Responsibilities and Section XI – People with Disabilities and Others with
Access and Functional Needs.)
The participation of the whole community is crucial for the recovery of disaster
housing and the implementation of disaster housing operations. Brief summaries
of roles and responsibilities are listed below with regard to disaster housing and
recovery, including some of the specific departments or agencies that may likely
5
Retrieved from FEMA website at http://www.fema.gov/pdf/recoveryframework/ndrf_webinar.pdf
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act in primary or support roles in housing operations. It is important to remember
that the roles and responsibilities for each sector may vary throughout the
different stages of recovery progress.
1. Local
a. Primary/Lead Agency: (Insert the local primary entity(ies) for disaster
housing)
i) (Insert description of responsibility)
b. Support Agencies:
i)
(City/County/Operational Area) Housing Finance Agency/Housing
Authority
a) (Insert description of responsibility)
ii) (City/County/Operational Area) Department of Community
Development
a) (Insert description of responsibility)
2. Regional
a. Greater Los Angeles American Red Cross6
i) Provides emergency and recovery relief for victims of residential
fires, earthquakes, floods, wildfires, hazardous materials spills,
transportation accidents, terrorist attacks, explosions and other
man-made and natural disasters—24 hours a day, 365 days a year.
We assist disaster victims with immediate emergency needs,
including shelter, food, clothing, basic medical services and mental
health counseling.
b. Southern California Association of Governments (SCAG)
i) (Insert description of responsibility)
c. (Operational area) Transit Agency(ies)
i) (Insert description of responsibility)
d. (Operational area) Department on Disabilities
i) (Insert description of responsibility)
3. State and Tribal Governments
a. California Department of Housing and Community Development
6
Retrieved from American Red Cross website at http://redcrossla.org/howwehelp/
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i) (Insert description of responsibility)
b. California Emergency Management Agency
i) (Insert description of responsibility)
4. Federal
a. US Department of Housing and Urban Development
b. DHS/Federal Emergency Management Agency
c. Environmental Protection Agency
d. Internal Revenue Service
e. National Legal Aid and Defender Association
f. Small Business Administration
g. US Department of Agriculture
h. US Department of Veteran’s Affairs
i.
US Department of Health and Human Services
j.
US Army Corps of Engineers
5. Non-profits, NGOs, Faith-based Organizations
a. (Insert applicable nonprofit/NGO/FBO entities for disaster housing)
6. Private
a. (Insert applicable private entities for disaster housing)
D i r e ct i o n , Co n t ro l , an d Co o rd i n at i o n
(The Direction, Control, and Coordination section of the Disaster Housing
Annex describes the command structure, which indicates who is in charge
and identifies the authorities of key disaster housing personnel. It
describes how organizations will be notified of housing recovery situations
and the means for obtaining, analyzing, and disseminating situational
information.
The section outlines provisions for coordination and communication
among recovery elements and direction and control facilities. The
organizational coordination, support, and command structure for this
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Disaster Housing Annex has to integrate with the structure proposed by
SEMS/NIMS.)
Direction, control, coordination and management of disaster housing operations
within (City/County/Operational Area) will be conducted from the (Insert facility
name and address).
Direction and control for the implementation of State and/or Federal disaster
assistance projects for restoration/repair of public facilities and infrastructure will
be the responsibility of the (City/County/Operational Area department).
I n f o r ma t i o n Co l l ec t i o n , An a l y si s, an d Di s s emi n at i o n
(Information management consists of the coordination between
community-based planning efforts, the government, and the general public;
the identification of required resources and information-sharing strategies;
and the establishment of clear guidelines on the authority for
implementation of plans. This section describes the required critical or
essential information specific to disaster housing operations identified
during the planning process. It identifies the type of information needed,
where it is expected to come from, who uses the information, how the
information is shared, the format for providing the information, and any
specific times when the information is needed. This section may be
included as an appendix.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section X – Information Collection, Analysis, and Dissemination.)
Information collection, analysis, and dissemination may include the following
elements:

Affected population demographics

Local declarations and activations

Road closures

Shelter populations

Status of residential properties without power, and restoration timelines

Status of utilities

Damage to residential dwellings

Availability of temporary housing sites

Impact to economic stability and businesses
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C o m mu n i c at i o n s
(Communications describes the protocols and coordination procedures
used among disaster housing and other recovery organizations during the
recovery phase and how a jurisdiction’s communications integrate into the
regional, State, and national disaster communications network.
Communicating information throughout the recovery phase among all
stakeholders vertically and horizontally is one of the most important
activities for effective disaster housing recovery. Collaboration is
necessary to best serve the impacted communities and facilitate a return to
normalcy. This section also includes procedures and elements regarding
public outreach and education throughout the recovery phase.
It does not describe communications hardware or specific procedures
found in departmental SOPs. This section should be specific to housing
recovery communications and may be expanded as an appendix.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section IX – Communication and Section XI – People with
Disabilities and Others with Access and Functional Needs.)
A. Internal Communications
(An internal communications strategy will be helpful to increase and
enhance communication among housing recovery stakeholders.
Additionally, it encourages transparency and accountability among the
stakeholders, and identifies and bridges potential communication and
information gaps.)
(Insert applicable entity(ies)) will be responsible for the organization and structure
of internal communications (i.e., among the housing recovery stakeholders). This
function may address key issues such as, but not limited to:
1. Methods of sharing information, including management of sensitive issues
2. Communication activities that will be needed—and who will be responsible
for those activities
3. Resource levels that may be needed
4. Effective communication with elected officials
5. Internal communications methods will include the following:
6. (Insert applicable internal communications method)
7. (Insert applicable internal communications method)
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B. External Communications
(External communications will be necessary to keep the public informed of
disaster recovery efforts and progress, as well as how to access available
program assistance and eligibility requirements. This section discusses
the methods used to communicate and disseminate information to the
public, the coordination of the information, and ensures that information is
correct. All information should be accessible to the general public,
including people with disabilities and others with access and functional
needs and those with limited English proficiency, and should be shared in
a clear, consistent, culturally sensitive, and frequent manner.)
(Insert applicable entity(ies)) will take the lead role for the coordination and
dissemination of housing recovery information to the public.
Methods used to communicate with and disseminate information to the public will
include:
1. (Insert applicable external communication method)
2. (Insert applicable external communication method)
C. Public Education and Outreach
(Public education and outreach may also be considered a pre-disaster
activity. This would include accessible information to make the public
aware of actual threats and hazards; and how the public may individually
prepare for those threats and hazards.)
Methods used for public education and outreach will include:
1. (Insert applicable public education and outreach method)
2. (Insert applicable public education and outreach method)
A d mi n i st r at i o n , F i n an c e, an d L o g i st i c s
(This section of the Disaster Housing Annex covers general administrative
requirements and the availability of services and support for housing
operations. It may include reference to Federal reimbursement policies and
information regarding reimbursement processes. It is paramount that
detailed records tracking personnel hours, expenses, and disaster-related
costs are kept and backed up. A detailed approach is necessary for
jurisdictions to be able to receive reimbursements and payments for staff
and work performed during recovery. Also, jurisdictions should consider
adding an emergency response and recovery clause to new contracts that
have missions or functions that could be used in a post-disaster
environment. This will provide flexibility in calling on additional resources
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and staff after an incident to support recovery efforts. Jurisdictions should
work with each program to determine eligibility of damages and expenses.
Additionally, jurisdictions should pre-identify documentation required
when utilizing volunteers to use toward the cost-share.)
(For further information, please refer to the Disaster Housing Planning
Guide, Section XVII – Finance.)
D. Administration and Finance
It is paramount that detailed records that track personnel hours, supplies,
materials, equipment, and other disaster-related costs are kept and backed up
with detailed documentation that supports the incurred disaster event-related
cost. This detailed cost-tracking approach is necessary to be able to obtain State
and/or Federal disaster declarations and support and receive reimbursements
and payments for staff and projects during recovery. Each program should be
reviewed carefully to determine eligibility of damages and expenses.
Qualifying for and obtaining assistance from the State and Federal government
relates directly to the approach and details of cost tracking.
Departments and agencies should employ their own internal process for
recording and documenting expenditures and should maintain all recoveryrelated records for a minimum of 3 years after the last action on the disaster
application (as deemed by Cal EMA). This process for recording and
documenting expenditures by departments and agencies must be consistent with
the overall jurisdictions disaster recovery policy and procedures.
Cal EMA releases an Audit Waiver Letter that destruction of records may take
place 3 years from the date of the Audit Waiver Letter, not beforehand,
regardless if there was a final action
A. Documentation
At a minimum, (City/County/Operational Area) should maintain the following
documentation to ensure maximized reimbursement and financial assistance:
1. Timesheets
2. Equipment cards
3. Material requisitions
4. Warrants
5. Journal vouchers
6. Purchase orders
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(City/County/Operational Area) must include the following documentation when
making a formal request for assistance or reimbursement:
1. Copy of the local proclamation (if required)
2. Initial damage estimate (IDE)
3. Written request/resolution by designated official
4. Type of disaster
5. Date of occurrence and whether situation is continuing
6. Areas affected
7. Type of assistance needed
A n n e x De v el o p m en t an d M ai n t en an c e
(This section describes the process used to regularly review and update
the Disaster Housing Annex. Specific items to address in this section may
include: the planning process, participants in that process, and how
development and revisions are coordinated with other jurisdictions or
changes at the Regional, State, or Federal levels; assigned responsibility
for the overall planning and coordination to a specific person; updated
contact information; the responsibility of each organization/agency to
review and submit changes to its respective portion of the recovery annex;
distribution list; when and how the annex will be tested and reviewed; and
a process used to submit the annex for review or evaluation by other
jurisdictions, organizations, and the public.)
The (Insert applicable agency(ies)/organization(s)) shall regularly review and
update the (City/County/Operational Area) Disaster Housing Annex and its
appendices. Changes will be made to the Disaster Housing annex and the
appendices as warranted; and major revisions will be published when required or
on an (annual/semi-annual) basis. Records of changes and distribution will be
maintained through the (Insert applicable entity). These revisions will be
coordinated, as necessary, with other jurisdictions, the Region, and the State.
The (City/County/Operational Area) Disaster Housing Annex is intended to be
widely distributed to, and carried by, all housing recovery participants and
stakeholders within the (City/County/Operational Area). Multiple forms of
distribution are available including digital files on compact discs and electronic
versions posted on the internet at (Insert applicable Web Site address). Hard
copies of the Disaster Housing Annex are to be maintained at (Insert applicable
locations).
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This annex should be activated at least once a year in the form of an exercise of
a simulated emergency, regardless of actual events, in order to provide practical
controlled experience to those who have disaster housing responsibilities. An
after-action review will be conducted, as deemed necessary, following exercises
and actual events.
Refer to the (City/County/Operational Area Emergency Operations Plan) for
additional annex development and maintenance requirements
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Appendix A: Acronyms
(For further information, please refer to the Disaster Housing Planning
Guide, Section XXII – Acronyms and Definitions)
ADA
AHMA
ATC
CFDA
CPG
DHPG
DHWG
DRC
EMAC
EF
ESF
FAC
FBO
FEMA
HAT
HMGP
HHS
HSS
HUD
IA
IHP
LAC
LAOA
LLIS
MOU/MOA
NDHS
NDHTF
NDRF
NGO
NHPA
NIMS
NVOAD
OCCO
PSA
RSF
RV
SBA
SCAG
SEMS
Americans with Disabilities Act
Affordable Housing Management Association
Applied Technology Council
Catalog of Federal Domestic Assistance
Comprehensive Preparedness Guide
Disaster Housing Planning Guide
Disaster Housing Working Group
Disaster Recovery Center
Emergency Management Assistance Compact
Emergency Function
Emergency Support Function
Family Assistance Center
Faith-based Organization
Federal Emergency Management Agency
Housing Assessment Tool
Hazard Mitigation Grant Program
Health and Human Services
Health and Social Services
Housing and Urban Development
Individual Assistance
Individuals and Households Program
Local Assistance Center
Los Angeles Operational Area
Lessons Learned Information Sharing
Memoranda of Understanding/Agreement
National Disaster Housing Strategy
National Disaster Housing Task Force
National Disaster Recovery Framework
Non-governmental Organization
National Historic Preservation Act of 1966
National Incident Management System
National Voluntary Organizations Active in Disaster
Orange County Codified Ordinance
Public Service Announcement
Recovery Support Function
Recreational Vehicle
Small Business Administration
Southern California Association of Governments
State Emergency Management System
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TOD
UFAS
VOAD
D-28
Transit-Oriented Development
Uniform Federal Accessibility Standards
Voluntary Organizations Active in Disaster