ADMINISTRATIVE STRUCTURE (B1)
2012
PRE-SURVEY QUESTIONNAIRE
STANDARD B1: ADMINISTRATIVE STRUCTURE
"There must be an appropriate administrative structure for each residency program."
Program
University
Date of Review (month/year)
The following attachments must be included with this questionnaire. Electronic or weblink access is
acceptable.
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Appendix
Appendix
Appendix
Appendix
‘A’
‘B’
‘C’
‘D’
Agendas - Residency Program Committee Meetings (for past 2 years)
Program policy on resident safety
Research grants of faculty (for past 12 months)
Publication record of faculty (for past 12 months)
1.
Program Director
a)
Does the program director have Royal College or CMQ certification?
YES
Name of specialty/subspecialty:
NO
Please provide specialty qualifications:
b)
Describe the resources (time and support) available to the program director to manage the program.
c)
Are these resources sufficient?
YES
NO
If no, please explain
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ADMINISTRATIVE STRUCTURE (B1)
2.
2012
Residency Program Committee
Attach, as Appendix ‘A’ (electronic or weblink access), copies of the agendas of the Residency
Program Committee meetings for the last two years.
a)
Committee membership (underline the name of the chair of the Committee)
Name
b)
Major Responsibility with the
Program
Major Site Affiliation
Resident members
i)
Elected by Peers
Name
ii)
Residency Level
Appointed by the Faculty
Name
Residency Level
c)
Describe how the Residency Program Committee functions OR provide a copy of the Terms of
Reference for the Committee (include name of attachment on page 1).
d)
List the subcommittees of the Residency Program Committee, if any, and describe the functions of
each subcommittee OR provide a copy of the Terms of Reference for the subcommittees (include
name of attachment on page 1).
e)
Describe how the Residency Program Committee communicates with members of the Residency
Program Committee, the department or division, and residents.
3.
Resident Selection
a)
Describe how residents are selected into the program.
4.
Resident Assessment
a)
Describe how decisions about resident evaluation and promotion are made.
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ADMINISTRATIVE STRUCTURE (B1)
2012
b)
Describe how residents in difficulty are detected.
c)
Describe how remediation and/or probation periods are organized.
d)
Describe how the program informs residents of the appeals process.
e)
How many resident appeals have been undertaken since the last Royal College/CMQ survey? _____
f)
How and by whom is the Final In-Training Evaluation Report (FITER) completed for onward
submission to the Royal College?
5.
Career Planning and Counselling
a)
Describe how ongoing career planning and counselling are ensured for all residents.
b)
Describe how counselling for stress or personal problems is provided to residents.
c)
Describe how residents are made aware of support services and how to access them.
6.
Resident Safety
Attach, as Appendix ‘B’ (electronic or weblink access), the program policy on resident safety related
to travel, patient encounters and educational activities.
7.
Ongoing Review of the Program
a)
How often does the Residency Program Committee review:
Overall program
______________
Individual rotations
______________
Formal curriculum
______________
Resources and facilities ______________
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ADMINISTRATIVE STRUCTURE (B1)
2012
b)
Provide at least one example of how the information obtained in these reviews is used to improve the
program.
c)
Describe the role of residents in these reviews.
d)
Teacher evaluation and feedback
i)
ii)
Describe how the Residency Program Committee ensures that teachers are evaluated and
provided with regular feedback.
How is information gathered on feedback for teachers?
-
paper form
electronic form
group discussion
individual resident interview
other, please describe
iii) How is resident input kept confidential or anonymous?
iv) Describe how this information is fed back to the teachers.
8.
Research Environment
Attach, as Appendix ‘C’ (electronic or weblink access), the research support in the form of operating
grants for your department/division during the past 12 months. Include the annual dollar amounts and
the source of research funds.
Attach, as Appendix ‘D’ (electronic or weblink access), the peer-reviewed publications of faculty
members in your department/division during the past 12 months.
a)
Who is the faculty member responsible for facilitating the involvement of residents in research?
b)
Describe the mechanism for this person to receive input from and give feedback to the Residency
Program Committee.
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