TPC Board of Governors Meeting
November 18, 2013
In attendance: Mike Tierney, Mike Seifer, Paul Bressie, Matt Chatham, Cris Schonefeld, Park Allen, Jerry Pang,
John Hoffman, Chip, Tami Pias-Lee, Courtney Finnegan, Brian Bank, Kim Logie, Nancy Shapiro
Minutes: approved no abstentions
Member Communications: None present
President’s Report:
Began by thanking everyone for volunteering their time on the Board. Introduced new Board members, Kim
Logie and Nancy Shapiro.
Board Officer Discussion
Defining Roles
President: Works hand in hand with GM and all other officers. Attends all committee meetings.
Attends monthly Finance meeting with Treasurer, Controller and GM
Vice President: This person should desire to be President the following year. They will spend the
year learning all aspects of the club. Must attend at least 3 finance meetings per year and 2 of
each committee meetings. VP will attend in coordination with the President.
Treasurer: Meets with the comptroller, the President and the GM once per month to review
prior month’s financial statement.
Secretary: Responsible for taking minutes at each Board meeting. Must send them to President
and GM for review within 48 hours of meeting. Board will approve electronically and they will be
posted on website within one week of the meeting.
Non Officers: Each Board member is asked to be a liaison or sit on a minimum of one other
committee. They are expected to enforce the recording of minutes at the committee level and
oversee the forwarding of same minutes to GM within 48 hours. GM will approve or edit as
needed and post to website within 1wk of meeting.
Filing the 2014 Officers:
Mike Chatham recommended that Mike Tierney remain in place as President. He mentioned all that was going
on at the club and the disruption it could cause by changing Presidents. Chip seconded Matt’s opinion. No
objection by any other members.
President: Mike Tierney
Vice President: Park Allen
Treasurer: Paul Bressie
Secretary: Courtney Finnegan with backup Brian Bank and Kim Logie
It was discussed that Park and Paul will work together on VP and Treasurer. Both have desire to serve as
President in the future.
Meetings will be held the 3rd Wednesday of the month at 6:45pm- beginning Jan 1, 2014
December meeting will be December 16th at 6:30.
One of the goals of the current board was to increase communication. Current President wrote 40 letters this
past year as a means of communication to the members. It is not necessary for incoming President to do the
same. The club is a committee operated club and therefore all committees should be reporting back to the
board and membership.
General Manager’s Report:
 Reviewed two letters to the Board.
o Past member wants reinstatement after being absent for 6 years. Board voted yes to allow
member to move to the front of the waitlist for reinstatement after paying the assessments
owed for her absent years. Assessment calculations are outlined in the Bylaws.
o Member wrote asking to add non immediate family members to his membership. Board voted
no unanimously.
President’s Report:
Discussion of presentation of upcoming vote to membership
After discussing Kitchen, Café, Tennis, Lower Courts, Pools, Furnishings it was determined:
 Survey results should be outlined and added to the language of the vote.
 It should be stated that replacing furniture for the café is part of ongoing maintenance that will be done.
All price estimates will be included.
 Mike reminded the Board that the Club, barring a natural disaster (i.e. no Earthquake insurance) or no
member turnover, currently has the money for these projects.
 Increased membership was discussed- determined that it is not essential currently. Could be discussed
later.
The following categories and subcategories will be on the vote.
Categories are based on survey results.
Pricing expectations and permit reality will be explained and included.
Café
Kitchen: build out and front of the house
Fire Pits:
Tenting:
Furnishings: We will notify but no vote – done as maintenance
South Project Improvement
Lights
Bathrooms, storage and entrance control
2 Courts
Furnishings and Fencing: notify but no vote- will be done as maintenance
Pool
No vote but will be mentioned that the 100K is still be put aside annually for future pool project
if needed.
Fitness
No vote but will state that we have heard the comments.
Food Minimum- will be a vote. Separate from the café topics
$200 per half year
Brian Bank will be drafting the vote language and distribute to Board for review.
Code of Conduct
 Mike thanked Paul and Park for all their hard work.
 The Code of Conduct will be sent to all members in January and require an electronic acknowledgement.
 All new members will be required to sign when they join.
 The Code of Conduct will be distributed annually to all members going forward.
Committee Reports:
Tennis:
 Matt reported that two members have been approved for accelerated membership. They will be
contacted by Scott and explained the rules of accelerated membership. The membership is conditional
on the perspective members being informed of their responsibilities as being an accelerated member.
Board approved Tennis Committee’s recommendation.
Fitness:
 Mike Tierney attended a Fitness committee meeting and explained the 5 year plan. Explained that it is
inclusive of all aspects of the club including fitness. They believe their facility could be more efficiently
utilized. The increasing members who use the club has put strain on the capacity of the space. They will
come up with a proposal and present to House and Grounds. Nancy Shapiro will be acting as their Board
liaison.
Adjourned at 8:35 pm
Next Meetings:
Annual Meeting: Thurs 11/21/13, 7pm
Board: Mon 12/16/13, 6:30pm