ASA – Synchronised Swimming
Checklist for Course Organisers (ASA Regional Courses)
Action
Form
ref.
Responsibility
Completed
Before the Course:
1
2
3
4
5
6
7
8
Requirement for a training course identified and
communicated via the “Course Inquiry/ Booking Form” on
the website – to be sent to MH
Tutor/ Presenter identified and appointed.
Course Organiser (if not Regional Manager) identified.
Liaison between Course Organiser, Tutor/ Presenter, MH
2
Regional Manager
Regional Manager (with MH
assistance if required)
Regional Manager/ Course
Organiser
Venue booked
Course details confirmed (if not previously) including
dates/ timings, venue, Presenter, candidate fee, any local
arrangements.
Application form for candidates finalised (sample forms
are available from Synchro Administrator)
Application form emailed to Synchro Administrator
Details checked/ approved
Training course reference code added
Course details and application form added to the website
and circulated through the Home Countries, Regions and
Clubs
Integra form (template available) compiled from the
candidate application forms.
ASA/ SASA membership information checked.
Integra form sent to Tutor/ Presenter.
Exam paper/ video sent to Tutor/ Presenter.
Evaluation form sent to Tutor/ Presenter.
Course Organiser
3
Synchro Administrator/ MH
Synchro Administrator/
Course Organiser
4
Course Organiser
5
JG/ MH
After the Course:
6
7
8
9
10
11
12
13
Integra form, with results added (and feedback for
candidate, if any) sent to Synchro Administrator
Attendance register, course fees* and Tutor/ Presenter’s
expense claim sent to the Home Country/ Region office
for processing.
Course evaluation forms (completed by candidates) to be
returned to MH
Candidates informed of results by letter (post or email)
Candidates also supplied with:
a) Data Protection form
b) Initial Licence Application Form (where applicable)
Payments/ fees processed
Integra form updated (to add expiry dates of
qualifications, resolve membership queries, add any
amendments from the main database) – and returned to
Presenter/ Course Organiser/ MH as the final record of
the course.
Integra form sent to Membership department - to update
BS database with new qualifications and expiry dates.
Records of the course (successful candidates only):
a) Reviewed by TSSC at next meeting
b) Circulated (at intervals) to Regional Managers,
for information
c) added to 2014-15 summary records (compiled
for statistical analysis/ review against relevant
targets)
Tutor/ Presenter
Course Organiser
5
6
7
Tutor/ Presenter or Course
Organiser
Synchro Administrator
Regional Administrator
Synchro Administrator
Synchro Administrator/
Membership Services
Synchro Administrator
Sept 2014 – v.1.2
ASA – Synchronised Swimming
Checklist for Course Organisers (ASA Regional Courses)
From 1 September 2012, agreed British Swimming policy on the organisation of HOME COUNTRY & REGIONAL Courses,
includes the following:
a.
b.
c.
d.
e.
All qualifications will be promoted under the banner of British Swimming.
Officials’ qualifications/ training must follow the agreed process (as set out above) to ensure the consistency and
quality of courses being delivered to all discipline officials.
Home Country/ Regional courses must be organised through the relevant Home Country/ ASA Region in
conjunction with the relevant Synchro committee.
All expenses must be paid for, and processed, by the Home Country/ ASA Regional office – this includes the
Tutor/ Presenter fee, travel expenses and any room hire.
Course fees for candidates: a maximum of £15 per person may be charged, or an amount that is proportionate to
the cost of running the course. If the Home Country/ Region wishes to pay the fees for the attendees this is at
their cost.
In addition, the ASA TSSC (on behalf of British Synchronised Swimming) has reviewed the process of course organisation
for Synchro and agreed the following:
1. Presenters – a list of qualified Presenters is available from Mary Hooper.
2. National Courses (to be organised centrally by the TSSC) are as follows:
a. Referee
b. General Judge (leading to National Judge)
c. Senior Assessor
d. National Scorer
e. FINA Rules updates (unless/ until delegated to Regions)
f. Contemporary Issues (a generic British Swimming course for all Aquatic disciplines, available online
from August 2014)
3. Home Country/ Regional Courses (to be organised and delivered by Home Countries/ ASA Regions but coordinated centrally by the TSSC) are as follows:
a. Basic Assessor
b. Assessor
c. Advanced Assessor
d. Basic Judge
e. National Scorer (when delegated to Regions)
4.
5.
Registered Officials – all officials who qualify via an approved officials’ training course become British Swimming
“Registered” officials, and must maintain their annual membership of the British Swimming/ ASA/ SASA via their
Club Secretary.
British Swimming Officials Licensing Scheme – registered officials who will have the opportunity to officiate at
National level events, including: Referee, National Judge, Senior Assessor, National Scorer – are in addition
eligible and required to become a Licensed official. See the License Application Form for more details.
Contacts referred to in this document:
TSSC: the ASA Technical Synchronised Swimming Committee
MH: Mary Hooper - ASA TSSC (Workforce Development)
JG: Jenny Gray – Chair, ASA TSSC
ASA Synchro Administrator: Julie Thompson julie.thompson@swimming.org
Regional Manager: the designated Synchro volunteer/ contact within each ASA Region
Course Organiser: the person delegated to organise the training course by the Region/ Regional Manager
Relevant forms/ paperwork available as at September 2014:
1. Synchro Officials Training - Checklist for Regional Course Organisers (v.1.2 Sept 2014) - this document
2. Course Inquiry/ Booking form - available on the website
3. Candidate Application Form – sample forms available from Synchro Administrator
4. Integra Form (results summary spreadsheet template) – available from Synchro Administrator
5. Evaluation Form – provided by MH with final course paperwork
6. Data Protection Form – for completion by all newly qualified registered officials – available on the website
7. Licence Application Form - available on the website
Sept 2014 – v.1.2