The American International School in Egypt
Week without Walls weekwithoutwalls@aisegypt.com
Greetings! It is with great pleasure that I announce the 2015-2016 AISE Week Without Walls Program. Taking place during the last week of February, the program is intended to stretch the boundaries of learning, while providing your child with the opportunity to visit new places and discover new skills. Like last year, we have a number of trips planned both here in Egypt and abroad.
This year we will be organising trips by grade level and trips open to the whole high school. Each grade level will have two trips to choose from: one based around service and action with the second trip based on a cultural experience. We will continue to offer activities and trips within the school, Cairo and outside the city.
Please check the website at http://www.aisweekwithoutwalls.com
/ for more details about specific trips.
Students should choose their top three trips, which will be assigned on a first come, first served basis. In order to increase the likelihood of being assigned to the trip of their choice, students should submit all paperwork, as well as their non-refundable deposit as soon as possible.
September 6 th – 10 th September 2015: Week without Walls Presentations – Meet the Providers
September 17 th 2015: Deposit: International trips 5, 000 LE and local trips 2, 500 LE
Submit papers
October 22 nd 2015: Remaining Payment
TBD: Visa appointment if necessary
If you have any questions, please don’t hesitate to contact the team at weekwithoutwalls@aisegypt.com
Steve Spannring
High School Principal

The American International School in Egypt
Week without Walls weekwithoutwalls@aisegypt.com
The following pages include a number of important stipulations that must be filled in and signed by the student and one legal guardian. Failure to sign this document and hand it in by the final date will mean the student is not eligible for a trip.
Student Name _______________________________ Grade 9 / 10 / 11 / 12 (Please circle)
Permission
The above named student has my permission to participate in the AISE Week without Walls program.
I understand that I am responsible for trip payment and any cost for visas that my child may need. I also understand that if my child does not travel due to absence, injury, parental decision or school disciplinary action I am responsible for the cost of the trip or penalty fees that are incurred. If my child cannot attend Week without Walls, I or my child is responsible to inform the head chaperone. In all cases the student will be moved to a local or in school activity. Absence from a trip will be counted against school attendance.
Cancellation Policy:
1.
Decisions to cancel the trip will be made by the service provider. If they decide to cancel the trip a refund will be made based on the provider’s policy.
2.
If your child is placed on behaviour probation they may be withdrawn from their trip and all fees paid will be forfeit.
3.
Any major discipline offences committed in semester one or two will lead to an automatic withdrawal from the trip with no option of appeal. Please refer to the student handbook for details.
4.
Refund policy – This policy is subordinate to clauses 1-3. a.
Before September 17 th – Full Refund b.
Before October 22 nd – Repayment of second payment only. Deposit is forfeited. c.
After October 22 nd – No refunds
5.
Discussions about refunds will not take place until after the Week without Walls program is finished.
6.
All discussions regarding refunds should be directed to the business office.
By signing below you are agreeing with the schools cancellation policy.
Student’s Signature
_____________________________
Date
_____________________________
Parent’s signature
_____________________________
Date
_____________________________

The American International School in Egypt
Week without Walls weekwithoutwalls@aisegypt.com
Authorisation for Medical Treatment
In the event of an injury or accident involving my child, I understand that I will be informed as soon as possible. If, I cannot be contacted, I authorize the head chaperone or another authorized representative of AISE to act on my behalf.
The undersigned of __________________________, (parent or guardian) do hereby authorize and empower AISE staff to make any and all decisions concerning the medical and/or surgical care of our child ____________________ .
(child’s name). Date of Birth ____________________
All hospitals, clinics or other similar facilities, as well as doctors, nurses, medics, paramedics or other medical personnel may rely on the decisions and authorizations of any of the above described persons concerning whatever medical care or treatment, including surgical procedures, they deem necessary for our child.
If your child requires medication on the trip it is your responsibility to ensure that it is brought on the trip. Failure to do so may result in your child being returned to Cairo at your expense for his or her own safety.
By signing below you are agreeing to all of the above conditions.
Student’s Signature
_____________________________
Parent’s signature
_____________________________
Date
_____________________________
Date
_____________________________

The American International School in Egypt
Week without Walls weekwithoutwalls@aisegypt.com
Payment deadlines: All fees paid to the Business Office
September 17 th 2015: Each trip must pay a non - refundable deposit of 5, 000 Egyptian pounds for international
trips and 2, 500 LE for local trips to be handed in along with all documentation. (If you do not need a visa please speak to your trip leader)
October 22 nd 2015: Remainder of fees to be paid. Failure to do so will be considered a withdrawal from the trip. You will be assigned to a local or in school activity. Any surplus money will be forfeit.
TBD: Visa appointment if necessary
N.B. By participating in the Week without Walls program you are accepting the following rules and regulations. Please ensure that you sign and date below.
Field Trip Rules and Regulations
1.
The student must be in a good standing with all teachers and have no disciplinary or academic problems.
2.
If the student withdraws from the trip they are not guaranteed a refund. They will be assigned to a local or in school activity.
3.
All AIS rules, including the Honor Code, apply throughout the trip. Failure to be honest with the chaperones in any way will be treated as an Honor Code violation upon returning from the trip.
4.
All laws of the host country must be observed.
5.
Smoking, drinking of alcohol and drug abuse will not be permitted during any school activity.
6.
Exploration of the local environment will not be permitted without the knowledge and consent of the AIS chaperones.
You are not to leave the hotel or any event outside the hotel without permission from an AIS chaperone first.
7.
Any problems arising during the trip must be reported to the AIS chaperones for corrective measures.
8.
Each student must attend all planned activities.
9.
Students must be in groups of at least 3 students and chaperones must be fully informed of your whereabouts at all times.
10.
No student may enter the room of a student of the opposite sex without the permission and presence of a chaperone.
11.
The curfew time will be set by the chaperones and is not open to negotiation. Failure to meet expectations or abide by rules may result in an earlier curfew or loss of free time.
12.
Each student must ensure that he/she is in their assigned hotel room by the curfew hour set by the AIS chaperones. No student will be allowed to leave their rooms after curfew without prior chaperone permission.
13.
The head chaperone may set additional rules and regulations to address specific trips or locations. Students must comply with these rules and regulations.
14.
Students participating are expected to attend school on the day prior to the trip and the school day following the trip.
Failure to do so may result in being declared ineligible to participate in future trips.
15.
Any student who violates the above rules will be reported to the school authorities for appropriate disciplinary action.
Any serious breach of rules will result in the notification of parents.
16.
The chaperones and The American International School in Egypt will not be held liable for any accident or injury resulting from unforeseen circumstances during the trip.
17.
The student will be responsible for all extra costs incurred such as, but not limited to breakage or excess luggage.
18.
All participating students must act in accordance to the AIS and Week without Walls Handbook.
19.
Failure to attend a school trip or activity will be considered absenteeism.
By signing below you are agreeing to all of the above conditions.
Student’s Signature
_____________________________
Parent’s signature
_____________________________
Date
_____________________________
Date
_____________________________