EXTERNAL EXAMINER NOMINATION
FORM (TAUGHT PROGRAMMES)
Senate Assessment Regulations 13.1.2:
The Academic Standards and Quality Committee applies the following set of criteria (adapted from the QAA’s UK Quality
Code for Higher Education) for appointing External Examiners and makes every effort to ensure that External Examiners are
competent to undertake their responsibilities. The criteria are used to ensure that potential conflicts of interest are identified
and resolved prior to appointing External Examiners or as soon as they arise. The Academic Standards and Quality
Committee may, on the recommendation of a Head of School, approve legitimate cases for making an appointment that does
not fulfil all criteria.
Person Specification – nominees shall normally satisfy the following criteria:
.1
.2
.3
.4
.5
.6
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.10
be at Senior Lecturer level or above (or at an appropriate level of seniority in the relevant profession);
demonstrate knowledge and understanding of UK-agreed reference points for the maintenance of academic standards
and assurance and enhancement of quality;
competence and experience in the fields covered by the Programme, or parts thereof, in the design and operation of a
variety of assessment tasks appropriate to the subject and in the operation of assessment procedures;
possess relevant academic and/or professional qualifications to at least the level of the qualification being externally
examined, and/or extensive practitioner experience where appropriate;
be of sufficient standing, credibility and breadth of experience within the discipline to be able to command the respect
of academic peers and, where appropriate, professional peers;
be familiar with the standard to be expected of students to achieve the award that is to be assessed;
possess fluency in English and/or Welsh as appropriate to the Programme, and where Programmes are delivered
and/or assessed in other languages, fluency in the relevant language(s) (unless other secure arrangements are in
place to ensure that External Examiners are provided with the information to make their judgements);
meet any applicable criteria set by professional, statutory or regulatory bodies, where appropriate;
have an awareness of current developments in the design and delivery of relevant curricula;
have competence and experience relating to the enhancement of the student learning experience.
Where External Examiners from outside higher education institutions are nominated, and where there are no other External
Examiners from within higher education institutions as members of the relevant Examining Board, it will be necessary to
demonstrate, when nominating, that such persons have relevant experience to meet the above criteria.
Conflicts of Interest – nominees should not fall into the following categories or circumstances:
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a member of the University Court, Council or Senate or of any committee of the University or of one of its collaborative
partners, or a current employee of the University or one of its collaborative partners;
anyone with a close professional, contractual or personal relationship with a member of staff or student involved with
the Programme;
anyone required to assess colleagues who are recruited as students to the Programme;
anyone who is, or knows they will be, in a position to influence significantly the future of students on the Programme;
anyone significantly involved in recent or current substantive collaborative research activities with a member of staff
closely involved in the delivery, management or assessment of the Programme or modules in question;
former staff or students of the University unless a period of five years has elapsed and all students taught by or with
the External Examiner have completed their Programme(s);
a reciprocal arrangement involving cognate Programmes at another institution;
the succession of an External Examiner by a colleague from the Examiner’s home department and institution;
the appointment of more than one External Examiner from the same department of the same institution.
Terms of Office
.20
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The duration of an External Examiner’s appointment will normally be for four years, with an exceptional extension of
one year to ensure continuity. Extensions shall be approved by the Academic Standards and Quality Committee on
the nomination of the Head of School.
An External Examiner may be reappointed, in exceptional circumstances but only after a period of five years or more
has elapsed since their last appointment.
External Examiners shall normally hold no more than two External Examiner appointments for taught
programmes/modules at any point in time.
FOR OFFICE USE ONLY:
Added to database: 
Name of External (title, initials, surname):
Nomination Form Updated March 2013
Committee: 
UG / PGT / UG&PGT
School:
Page 1 of 5
PROGRAMME
Award and Title of Programme, e.g. BA History, LLM: .........................................................................................
...............................................................................................................................................................................
Programme area(s) to be examined, e.g. British History, Commercial Law: .......................................................
...............................................................................................................................................................................
Where appropriate details have been provided below, External Examiner Reports will be sent to the Head of
School, the Chair of the Board of Studies, the Chair of the Examining Board, and the school contact (usually
a senior administrator) responsible for External Examiners for the School (all appointment letters and reports
will be copied to this contact):
Chair of Board of Studies: Title: …… Initials: …….. Surname: ...........................................................................
Chair of Examining Board: Title: Initials: …… Surname: ...................................................................................
School contact for reports: Title: …… Initials: …… Surname: . ........................................................................
Email address: ........................................................................................... Tel. no: ..........................................
Also, please provide a contact for fee queries relating to this Programme:
School contact for fee queries: Title: …… Initials: …… Surname: ...................................................................
Email address: ........................................................... Tel. no: ..........................................................................
If this is a new nomination for a new Programme, please tick here □
If this is a nomination for an additional External Examiner on a current programme, please tick here □
PROPOSED EXTERNAL EXAMINER (See Appointment Criteria on Page 1.)
Title: ......................................................................................................................................................................
First Name(s): .......................................................................................................................................................
Family Name: ........................................................................................................................................................
Academic and Professional Qualifications: ..........................................................................................................
Present Post: ........................................................................................................................................................
Present Place of Work: .........................................................................................................................................
Address for Correspondence: ...............................................................................................................................
...............................................................................................................................................................................
...............................................................................................................................................................................
...............................................................................................................................................................................
...............................................................................................................................................................................
............................................................................... Postcode: ............................................................................
Email address: ......................................................................................................................................................
Telephone Number: ..............................................................................................................................................
Nomination Form Updated March 2013
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Proposed period of tenure (4 years' maximum): academic year 20 ........ / ….... to 20 …..... / ……...
For Programmes which operate using a non-standard calendar (i.e. other than the normal academic session
of October to September) please complete the following:
Start date of Programme each year: ...................................................................................................................
Part-time (P/T) / Full-time (F/T) / both: ................................................................................................................
Date(s) of Examining Board(s): ...........................................................................................................................
After which Examining Board is the External Examiner's Annual Report to be expected?: ...............................
ELIGIBILITY TO WORK IN THE UNITED KINGDOM
The University is required by the UK Border Agency (UKBA) Immigration Regulations (2008) to verify the
right to work in the UK of any person undertaking work at Cardiff University.
Is the nominee eligible to work in the UK?
YES / NO*
(*delete as appropriate)
EXTERNAL EXAMINER BEING REPLACED: (See page 1, Appointment Criterion .18)
Name: ....................................................................................................................................................................
Institution: .............................................................................................................................................................
List the proposed External Examiner’s other current External Examiner appointments, if any, giving the
names of institutions and period of tenure: (See page 1, Appointment Criterion .22)
List any External Examiner appointments held by the proposed External Examiner over the last five years:
Identify any association of the proposed External Examiner with Cardiff University or with staff of the
University during the last three years: (See page 1, Appointment Criteria .11-.19)
If the Programme has more than one External Examiner, please confirm the External Examiner(s) currently
appointed:
If the nomination/appointment requires the prior approval of a Professional, Statutory or Regulatory Body,
has this approval been obtained? Yes / No (delete as appropriate)
Name of Body:
Nomination Form Updated March 2013
Page 3 of 5
NON-STANDARD NOMINATION: CASE IN SUPPORT
If this nomination fails to meet any of the criteria for the nomination of External Examiners as specified in Senate
Assessment Regulations (see page 1), please provide below (or on a separate sheet) a case for the
appointment for consideration by the Academic Standards and Quality Committee:
NOMINATION FORM TO BE SIGNED BY THE HEAD/DEAN OF SCHOOL
I confirm that the External Examiner proposed above has agreed to be nominated and recommend the
appointment to Academic Standards and Quality Committee.
Signed: ........................................................................ Head/Dean of: ..............................................................
Name: ......................................................................... Date: .............................................................................
Please note that, for appointed overseas External Examiners, authorised expenses claims will be reimbursed in
full but any amount above £400 will be recharged to the relevant School. The only exception to this rule relates
to External Examiners in the Republic of Ireland, who will be reimbursed in full but no recharge will be made to
the School if the expenses exceed £400.
This form should be submitted to Clive Brown, Registry, Cardiff University, McKenzie House, 30-36
Newport Road, Cardiff, CF24 0DE, UK (ExternalExaminers@cf.ac.uk) with:
1. a copy of the proposed External Examiner’s curriculum vitae (or similar biographical details);
2. for an a undergraduate Programme only, a completed Calculation of Fees Proforma (this does not
apply to those undergraduate Programmes for which there is a specific fee schedule; if you have a
query regarding this please email ExternalExaminers@cf.ac.uk or ring 029 2087 9222).
Electronic copies of this form are available at:
http://www.cf.ac.uk/regis/ifs/exex/appoint/index.html
or can be obtained from: externalexaminers@cardiff.ac.uk
Nomination Form Updated March 2013
Page 4 of 5
CALCULATION OF FEES FOR EXTERNAL EXAMINERS
(UNDERGRADUATE PROGRAMMES ONLY)
In order to help in the calculation of fees for new External Examiners, Schools are requested to complete
this form for each new nominee for UNDERGRADUATE Programmes and return it with the Nomination
Form to Clive Brown, REGIS.
If you have difficulty in completing this
ExternalExaminers@cf.ac.uk or telephone 79222.
form,
or
have
any
queries,
please
contact
Nominated External Examiner:
Subject Area/Degree Scheme:
1.
Total Number of Students to be assessed:
Penultimate Year
Final Year
2.
Work to be assessed per candidate:
Penultimate Yr
3.
Final Yr
No. of examination papers with time allowed: (e.g. 2
x 3 hrs) per candidate
x
hrs
x
hrs
No. of essays with length (e.g. 1 x 2000 words) per
candidate
x
words
x
words
Dissertations with no. of words per candidate
x
words
x
words
What percentage of work would you expect the examiner to review?
Examination scripts:
Essays:
Dissertations:
%
%
%
4.
If there is more than one external examiner for this scheme of study, how is the work divided?
5.
It is assumed that external examiners are required to attend the University for one day, in order to attend
the end-of-session Examining Board. Please give below any additional attendance requirements, showing
the number of extra days that the examiner will attend:
6.
Please add any further information that you feel is necessary for the setting of an appropriate fee.
Please complete and return this proforma to Clive Brown, REGIS. Each nomination (and re-nomination)
form for external examiners for Undergraduate programmes should be supported by a completed
Calculation of Fees Proforma.
Signed:
Name (please print):
School:
Date:
Nomination Form Updated March 2013
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