Irish Veteran Cyclists Association
Event Management Plan
Event: RRL_10
Circuit: Dorey’s Forge
Date: 19th May 2015
PREPARED BY
D Moyne
Race Committee
Irish Veteran Cyclists Association Event Safety Plan 2015
Contents
1
Introduction to the IVCA............................................................................................................. 3
2
1.1 History of the IVCA ............................................................................................................. 3
1.2 Sanctioning races ............................................................................................................... 3
1.3 Approach to ensuring compliance with IVCA safety standards .......................................... 3
Overview of IVCA Events ........................................................................................................... 4
2.1
3
Road Races ........................................................................................................................ 4
2.1.1
Competitive Paced (CP) ...................................................................................... 4
2.1.2
Divided Mass Starts ............................................................................................ 4
2.2 Time Trials .......................................................................................................................... 4
Overview of this event ................................................................................................................ 5
4
3.1 Core safety principles: ........................................................................................................ 5
Organising Committee ............................................................................................................... 6
5
Partners / Stakeholders .............................................................................................................. 7
6
5.1 Recipients of the Event Safety Plan ................................................................................... 7
Event Schedule ........................................................................................................................... 8
7
Registration / Sign-On ................................................................................................................ 9
8
Event Course ............................................................................................................................. 10
9
8.1 Route detail....................................................................................................................... 10
8.2 Route Map ........................................................................................................................ 11
8.3 Important notes ................................................................................................................. 11
8.4 Medical cover .................................................................................................................... 11
Marshalling Plan ....................................................................................................................... 13
9.1
9.2
10
Location of marshals ........................................................................................................ 13
Marshal briefing ................................................................................................................ 13
9.2.1
General .............................................................................................................. 14
Traffic Management Plan ......................................................................................................... 15
11
10.1 Communications Plan ....................................................................................................... 15
10.2 Road Closure / diversions ................................................................................................ 15
10.3 Parking .............................................................................................................................. 15
10.4 Signage ............................................................................................................................. 15
Risk Plan .................................................................................................................................... 17
A.
11.1 Generics Risks.................................................................................................................. 17
11.2 Risks specific to this event ............................................................................................... 17
Insurance Policy ....................................................................................................................... 18
B.
IVCA Event Safety Code ........................................................................................................... 19
C.
11.3 Safety Code ...................................................................................................................... 19
11.4 General Guidelines ........................................................................................................... 19
11.5 Traffic / Course Safety ...................................................................................................... 20
11.6 First Aid / Medical Cover .................................................................................................. 20
11.7 Participants and Event personnel ..................................................................................... 20
Declaration of Awareness ........................................................................................................ 22
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 2 of 22
1 INTRODUCTION TO THE IVCA
1.1
History of the IVCA
The IVCA's origins began back in 1968 when a group of likeminded cyclists got together
following a tour of the Glen of the Downs due to the fact that there were no structures in
place at that time in the existing cycling federations to facilitate the needs of veteran cyclists.
At that time like a number of other sports there was 2 organisations based in the ROI ( a
reflection of the Irish politics in 1960's & 70's) namely CRE/ICF(26 county) NACA (32 county)
National Athletic and Cycling Association
The group who conceived the IVCA idea consisted exclusively of members of the CRE/ICF
side of the cycling divide. The IVCA was to some extent helpful in bringing the opposing
sides into contact with each other by encouraging NACA [National Athletic and Cycling
Association] cyclists to join IVCA.
In Feb'74, a meeting was held to explore the possibility of transforming what had been, up to
then, a loose grouping of middle-aged ex-racing cyclists, into a more formal organisation.
This resulted in a committee being formed and a racing programme drawn up for the
summer of that year.
From a membership of six and races which had under 10 participants, the IVCA has grown
and is now a well-established organisation which organises the Wicklow 100 and 200 each
year and has a full IVCA racing programme/ league proper came into being in 1984
Now, the IVCA is the main cycling body providing sporting opportunities for veteran cyclists.
Veteran cyclists are those aged 40 years of age and over for males and 35 years of age and
over for females.
1.2
Sanctioning races
The IVCA organises races for veteran cyclists through the ‘Racing Committee which is made
up of one member from each ability group.
The Racing Committee is responsible for the selection of racing circuits ensuring that the
courses are wide enough to accommodate the number of cyclists and are quiet enough to
minimise the risk to the participants and other road users.
All races are organised and managed by the race committee and it has authority over all
IVCA races.
1.3
Approach to ensuring compliance with IVCA safety standards
The IVCA provides insurance cover to members and hold Public Liability Insurance to the
value of €6.5 million.
Each race has a detailed safety plan which is reviewed and updated regularly. Race Safety
plans can be distributed to public bodies where appropriate to demonstrate our approach to
the safety of our members and the public.
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 3 of 22
2 OVERVIEW OF IVCA EVENTS
The IVCA Race calendar incorporates the following types of Road Races and Time Trials:
2.1
Road Races
In all road races, competitors are permitted to ride together to gain advantage through
sharing of effort and protection from the elements behind other riders.
2.1.1
Competitive Paced (CP)
Competitive Pace is a handicapped race with the slowest group starting first followed by the
next and so on with scratch group last, the goal is to try and catch the group(s) in front and
avoid being caught by the group(s) from behind.
 Ability Group Competitive Paced (CP)
In this case, the competitors are allocated to their group depending on their ability which is
measured based on previous performance
Each rider shall be assigned to one of the six Ability Categories within the Matrix at the start
of the season.
 Age Standard Competitive Paced (CP)
This is a similar format as per the C.P. above except each group is determined by age with
the oldest group starting first and so on.
Females riders are given an additional 5 years to their age i.e. if you are 40 then you ride in
the 45 to 49 age group and so on.
2.1.2
Divided Mass Starts
Divide Mass Start is 3 separate races i.e 2 fastest groups (scratch & semi-scratch) followed
by the next 2 group and thereafter the 2 slowest groups. These races are not handicapped
as each set of groups start together (2 groups X 3 races)
As in the CP races, there are two models of race based on ability and age standard races as
shown below.
2.2

Ability Related Divided Mass Starts (DMS)

Age Related Divided Mass Starts (DMS)
Time Trials
Time Trials are individual events where riders ride on their own against the clock. Riding with
other riders or taking pace is not permitted in these events.
Whilst the riders take part on their own, the handicap scheme can be dependent on age or
ability as indication in the differing type of time trials below.

Ability Handicapped Time Trials (TT)
 Age Standard Time Trials (TT)
. Typically these would be held over the following distances:

10 miles (16km)

25 miles (40km)

50 miles (80km)

Circuit Time-Trial
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 4 of 22
3 OVERVIEW OF THIS EVENT
The following is an overview of this event. More detail is provided within the following
sections of the Event Safety Plan
Area
3.1
Detail
Date
19th May 2015
Location
Co. Meath
Start Location
Shank’s Mare Pub – Dorey’s Forge
Circuit
Dorey’s Forge
Start time
19:15
Estimated end time
20:30
Type of Event(s)
DMS
No of classes within this event
(eg age groups, ladies race etc)
3
Distance(s)
To be decided
Expected number of participants
100
Maximum number of participants
180
Core safety principles:
The organising committee commit to ensuring a safe race for the participants and for other
road users, businesses and residents who live on or near the route of the race.
These are underpinned by core principles:

That competitors bikes are roadworthy

That CE approved helmets are worn and fastened by all participants

That the ‘Rules of the Road’ apply

That no race commences without adequate First Aid / medical cover

All participants and officials will be covered by IVCA insurance through membership
of the IVCA or by signing-on to marshal or support the race. By signing-on for the
race, all participants and officials recognise and accept the risks associated with
cycle racing. Note that the IVCA recognise Cycling Ireland Licenses and vice versa.
When a Cycling Ireland member races in an IVCA race, IVCA insurance cover is
applied to them.
It is the responsibility of the race committee and the assigned race officials to ensure the
application of the above principles.
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 5 of 22
4 ORGANISING COMMITTEE
From a safety perspective the following roles are the minimum required for each event:

Race Director:

Safety Officer:

Chief Marshal:

Head of Registration:

Start / Finish Line Marshall

Head of communications

Head of Race Signage

Lead Car(s)
Role
Name
Contact Details
Race Director:
Stephen Fennell
0877533400
Safety Officer:
Cycling Ireland
Commissar
Available on the day
Chief Marshal:
Tom O’Connell
0872459371
Head of Registration:
Dermot Moyne
0851744493
Race Website and on-line entries
David Blake
0868539332
Start / Finish Line Marshall
From Marshal pool
Head of communications
N/A
Head of timing and results
Brendan Culleton
Head Race Signage
N/A
Public Body liaison
N/A
Race Transport & Logistics
N/A
Legal and Insurance
O’Leary Insurance
01-6608349
Race Finances
Martin Farrelly
0872424116
0872322423
Race Public Relations
Race Sponsorship and Promotion
IVCA
Race Newsletter / Ezine
Barry Swann
0876754476
Assigned Officials
Lead Car(s)
3
From Marshal pool on
the day.
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 6 of 22
5 PARTNERS / STAKEHOLDERS
The following are the partner organisations who provide authorisation and support for the
event.
Function
Partner
Sponsor
IVCA
Assigned technical Officials /
Commissaire(s)
Tom O’Connell - 0872459371
City / County Council(s) approval
N/A
First / Medical / Ambulance
support
David O’Neill 086-3882501
Race Timing Systems
Brendan Culleton
Marshalling / traffic control
IVCA Members
Local admitting hospital
Other
Navan
Other
Drogheda
Other
5.1
Recipients of the Event Safety Plan
The following are partners / stakeholders who have / will receive a copy of the Event Safety
Plan.
Function
Partner
Assigned technical Officials /
Commissar(s)
Tom O’Connell - 0872459371
City / County Council(s) approval
N/A
First / Medical / Ambulance
support
David O’Neill
Race Timing Systems
Brendan Culleton
Marshalling / traffic control
IVCA Members
Local admitting hospital
Navan
Other
Other
Other
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 7 of 22
6 EVENT SCHEDULE
Below is the step by step schedule of the event.
Event Timetable
Information
Date
Time
Site set-up
19th May’15
6.30
Registration / Sign on opens
19th May’15
6.30
Registration / Sign on closes
19th May’15
7.00
Marshal/stewards sign-on
19th May’15
6.30
Marshal/stewards briefing
19th May’15
6.45
Marshal/stewards etc in place
19th May’15
7.00
Competitor race briefing
19th May’15
7.10
Event start
19th May’15
7.15
Time of first bike on the road?
n/a
7.15
Time of last bike on the road?
n/a
8.30
Event finish - this is the time when
n/a
9.00
the organisers are no longer
responsible for athletes.
Venue/Location
Shank’s Mare Doreys Forge
Shank’s Mare Doreys Forge
Shank’s Mare Doreys Forge
Shank’s Mare Doreys Forge
Shank’s Mare Doreys Forge
Shank’s Mare Doreys Forge
Shank’s Mare Doreys Forge
Shank’s Mare Doreys Forge
n/a
n/a
n/a
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 8 of 22
7 REGISTRATION / SIGN-ON
Below you will find the details of registration times and locations
Information
Detail
What times(s) will registration be held?
Registration opens at 6.30
If more than one registration time, eg. Before
race day and on race, please include details
here.
Where will registration(s) be held?
Start – Shanks Mare – Dorey’s Forge
If more than one registration time, eg. Before
race day and on race, please include details
here.
Will IVCA membership cards be checked at
Yes
registration?
All competitors must sign a disclaimer/waiver
n/a
form. Do you have provisions/staff in place to
ensure this happens?
How will any competitors with medical
Preseason Application form has provision
conditions inform you? At online check in, race
informing of any Medical conditions
application and/or at registration?
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 9 of 22
8 EVENT COURSE
Route Name: Dorey’s Forge
Day Held: Sunday 19th May 2015
Number of Laps: To be specified on the day
Special Notes:
8.1
Route detail
The detailed bike route is shown below:
KM
Road /
Route
no
Description
0
L2207
Race start at Shanks Mare Pub. Head towards Summerhill
0.5km
L2207
Caution: Sharp left followed by sharp right downhill.
1.0km
L2207
Caution: Sharp right downhill.
2.7km
L2207
Caution: Righthand bend
3.0km
L2207
Left hand turn onto R156 towards Dunboyne
7.5km
R156
Caution: Acute left hand bend
8.7km
R156
Continue through Mullagh Cross
10.2km
R156
Severe Caution: Severe downhill left and bends at Jenkinstown Junction
11.8km
R156
Pass the Hatchet Stores on the left
14.4km
R156 /
L2215
Turn left onto L2215 towards Batterstown
14.6km
L2215
Extreme Caution: Sharp right bend. Stay on own side of the road
17.9km
L2215 /
R154
Junction at Batterstown, Go left onto R154 at Batterstown Church
23km
R154
Go straight through the Green Sheds roundabout. First exit towards
Warrenstown
25km
R154
Continue passed Warrenstown Arms
27.5km
R154 /
L2207
At Grange cross turn left onto L2207 (4km to Start/Finish)
31.5km
L2207
At Shanks Mare Pub begin next lap
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 10 of 22
8.2
Route Map
8.3
Important notes
Notes
Will a check be carried out that competitors
have a road worthy bike? If yes, when and
how?
Will a check be carried out that competitors
have an approved CE Cycling helmet? If yes,
when and how?
8.4
Comment
Random check will occur for each event
Random check will occur for each event
Medical cover
Notes
How many ambulances will be available for the
duration of the event?
Where will ambulances be located?
Note: please show on route map
How many medical personnel will be available
for the duration of the event?
Where will medical personnel be located? Note:
please show on the overall race map
How will the medical team be contacted in the
event of an accident
Comment
1
To follow race
1
Paramedic to follow race
By Phone supplied by IVCA
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 11 of 22
Will the medical staff be made aware of
important medical conditions of participants?
Describe how.
Yes before each event a File with medical
history conditions of Membership will be made
available.
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 12 of 22
9 MARSHALLING PLAN
9.1
Location of marshals
Below are details of the junctions etc that will require marshals.
KM
Road /
Route
no
Description
0
L2207
Race start at Shanks Mare Pub. Head towards Summerhill
0.5km
L2207
Caution: Sharp left followed by sharp right downhill.
1.0km
L2207
Caution: Sharp right downhill.
2.7km
L2207
Caution: Right-hand bend
3.0km
L2207
Left hand turn onto R156 towards Dunboyne
7.5km
R156
Caution: Acute left hand bend
8.7km
R156
Continue through Mullagh Cross
10.2km
R156
Severe Caution: Severe downhill left and bends at Jenkinstown
Junction
11.8km
R156
Pass the Hatchet Stores on the left
14.4km
R156 /
L2215
Turn left onto L2215 towards Batterstown
14.6km
L2215
Extreme Caution: Sharp right bend. Stay on own side of the
road
17.9km
L2215
/ R154
Junction at Batterstown, Go left onto R154 at Batterstown
Church
3
23km
R154
Go straight through the Green Sheds roundabout. First exit
towards Warrenstown
1
25km
R154
Continue passed Warrenstown Arms
27.5km
R154 /
L2207
At Grange cross turn left onto L2207 (4km to Start/Finish)
31.5km
L2207
At Shanks Mare Pub begin next lap
Total Marshals excluding lead car
9.2
Marshals
Required
3
2
4
2
3
18
Marshal briefing
Experienced Marshals will be accompanied by volunteers at every junction on each circuit
Each Marshal point will be contactable by phone or two way radio.
Each race will have a designated Chief Marshal. The Chief Marshal will be responsible for
the organisation and management of the other assistant Marshals for the duration of the
race.
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 13 of 22
The day before each race the Chief Marshal will reconnoitre the circuit to ensure its suitability
for racing the following day. Each assistant Marshal will be assigned a position at the
junctions around the circuit.
The Chief Marshal will have radio contact with both the lead race vehicle and the ambulance.
A schedule of race Marshals will be completed for the race. This schedule will contain the
following information:
1. Map of race circuit with numbered junctions.
2. Name, mobile phone number & location on the circuit of each Marshal.
3. Confirmation of date that Marshals attended both steward/marshal training and race
briefing.
Below are some points which you should include in your race briefings to all
stewards/marshals:-
9.2.1
General

Be alert of first cyclists coming through, it’s usually a surprise

Be visible – all stewards/marshals should wear a hi-vis jacket

Be loud and clear – keep the instructions clear and audible

Point – a visual instruction is often better than a verbal one

Be aware of competitors coming from both directions (out and back courses)

Use slow down hand signals as required

Do not be afraid to take any measure necessary to ensure the safety of individual
and other competitors. YOU are in charge, not the competitor.

If you are aware of a breach of rules, note the number & the suspected breach and
advise the race referee or commissaries.

All incidents and accidents to be reported to race director and IVCA appointed Race
Committee

Beware of pets, children, prams etc. crossing the course.

Encourage – if all is well, give them a cheer!!

Keep traffic moving, don’t stop traffic that is on the course

Stop traffic only coming onto course
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 14 of 22
10 TRAFFIC MANAGEMENT PLAN
10.1 Communications Plan
Below are details of how communications regarding the race and during the race will be
managed.
Area
How can marshals be contacted once on the
course during the event?
Will there be mobile phone coverage around the
course? If no, how will you communicate with
stewards/marshals?
Will residents of the areas affected be made
aware of the event? If yes, how? Note: Advance
notice to all residents on all race circuits via
flyers in every letterbox 2-3 weeks before the
first race.
Will local businesses of the areas affected be
made aware of the event? If yes, how?
Detail
By Phone
2 way radio
The race will pass by houses and businesses
without disruption.
See Above
10.2 Road Closure / diversions
Road ClosureCar Parking
Is there a road closure order in place for the
race
Will there be any road diversions? If yes,
please give details.
Identify the Road Usage expected eg 6.30pm
to 9pm
No
No
7.00 to 8:30
10.3 Parking
Car Parking
Is there car parking available for competitors
and spectators?
Where are they located?
Is there enough car parking for all competitors
and spectators?
Is the parking free or paid?
yes
At Sign on venue
Yes
Yes
10.4 Signage
Below is the detail of the signage to be located on the circuit.
Sign
No of
signs
Caution Signs
Advance Notice signs in
strategic locations on each
circuit
Locations
n/a
n/a
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 15 of 22
Advance signage
Directional signage
n/a
Signage on each circuit for directional and warning
purposes
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 16 of 22
11 RISK PLAN
11.1 Generics Risks
Bike Section Safety Assessment
Risk
Measure to be Taken to Minimise/Eliminate Risk
Head injuries from bike crashes
All competitors to wear approved cycle helmets.
Competitors will not be permitted to participate
without a roadworthy bike and helmet.
Competitors must demonstrate that their bikes
are roadworthy before participating.
Competitors will be reminded not to cross the
white centre line.
First aid– (located within race site and on bike
course)
Ensure competitors are advised to reduce
speed at each relevant junction, disqualification
will be imposed for failure to obey marshals on
this rule, the junctions will be sign posted and
marshalled and competitors will be clearly
informed in race briefing (written and verbal)
Debris will be swept, potholes will be marked
with bright paint, assistance of local Council
required in road sweeping, filling pot-holes,
issues highlighted for competitors in race
briefing
Post marshals/stewards on either side of the
bends to warn competitors and traffic to take
care and at speed ramps
Ensure that marshals are posted at critical
junctions
Additional safety measures will be taken at
certain points on bike route e.g. use of hay
bales
Pre-race briefing will cover weather conditions.
Information/direction signs will be placed on bike
route.
Route map available to competitors, pre-race
briefing, marshals/stewards on bike route,
sweep vehicle (Broom-wagon) etc
A sweep vehicle (Broom-wagon) will be present
on the route
Bike crash due to poor /damaged bike
Collision between two or more cyclists
Exhaustion of competitors
Risk of crashes/incidents at dangerous areas on
the course. These areas are as identified in the
marshalling plan
Road surface – uneven, potholes and debris
Tight bends and speed ramps
Drivers refuse to slow or stop at key junctions
Natural hazards
Weather conditions
Traffic hazards
Competitors lost
Breakdowns
11.2 Risks specific to this event
Bike Section Safety Assessment
Risk
Are there any dangerous descents or junctions.
If yes, how many? Please give details of these
and how they will be managed by marshals or
identified to athletes (briefing, signage etc)
Measure to be Taken to Minimise/Eliminate
Risk
Marshals at each junction along with lead cars
to follow each race.
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 17 of 22
A. INSURANCE POLICY
The following is a copy of the public liability insurance held by the IVCA for this race
Adobe Acrobat
PDFXML Document
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 18 of 22
B. IVCA EVENT SAFETY CODE
11.3 Safety Code
IVCA require that all events run under its regulations take place in an environment that is
safe for participants, event personnel and the general public.
It is recognised that owing to the nature of events run under its regulations (e.g., road races,
time trials and non-competitive events etc.) it is extremely difficult to eliminate all risks.
Safety is the responsibility of event organisers, event personnel and participants and
everyone has a role to play in ensuring we adequately manage risks that cannot be
eliminated.
This Safety Code applies to events run under the auspices of the Irish Veteran Cyclists
Association
11.4 General Guidelines
An Event Organiser must appoint a Safety Officer; the Event Organiser may also be the
Safety Officer.
The Safety Officer should be selected based on experience, competence, control,
cooperation and communication.
The Event Organiser is responsible for appointing a Safety Officer and for the
implementation of this Safety Code.
The Safety Officer should:

Be present at planning meetings;

Assist in the preparation of the Risk Assessment;

Act in an advisory capacity on safety issues;

Implement safety measures to reduce identified risks and be in attendance at event
itself;

Liaise as necessary with relevant authorities.
In applying this Safety Code Event Organisers/Safety Officers must recognise that the
degree of risk involved will vary depending on factors such as the number of participants,
experience of participants, nature of route, whether the event is of a competitive nature etc.
Marshals are to be made aware of their role and responsibilities as outlined in the IVCA signon sheet (“.... function of the marshal is only to indicate direction”)and any special
requirements recognised in the Risk Assessment.
A pre-event briefing, which may be verbal and/or written, must be provided to participants.
The pre-event briefing should cover (as applicable)

The requirement for participants to abide by the rules of the road;

Responsibility of participants to be mindful of their own safety and the safety of
others;

An outline of the course and any particular hazards such as junctions, descents,
poor surfaces, etc.;

The distance, number of laps to be covered, prime locations etc.
A Risk Assessment must be completed by the Safety Officer. The purpose of a Risk
Assessment is to identify hazards and measures that reduce the risk posed by hazards to an
acceptable level.
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 19 of 22
11.5 Traffic / Course Safety
Traffic and course hazards probably pose the greatest risks and Event Organisers must put
in place steps to minimise the risk and inconvenience to traffic which may encounter the
event and also to minimise the risk posed by the course itself.
Steps to be considered

Local authorities to be advised, as per local authority requirements, in advance of
road usage - provide route maps, dates, times, likely number of participants, number
of separate events etc.;

Lead vehicle(s) (sufficient to cover breaks that may form) with appropriate signage
and lighting to warn oncoming traffic of the event, road user’s should be warned
where there are sizeable groups;

Consider appointment of motorbike marshals to aid the safe passage of participants;

The course must be reconnoitred and marshals appointed at appropriate locations;

Only those deemed competent by the Safety Officer are to be appointed as
marshals;

Each marshal point must be contactable by mobile phone/two-way radio;

Marshals should be equipped with a hi-vis vest, whistle and flag / signs;

Warning signs placed as appropriate advising the general public an event is in
progress;

Warning signs placed as appropriate advising participants of particular hazards;

Directional arrows to be provided warning of junctions;

Advance warning to local residents through the use of signs, local newspapers, local
radio;

Particular consideration should be given to start/finish areas;

A Risk Assessment for the course must be completed and any additional controls
identified put in place

The Safety Officer should review the Risk Assessment and satisfy themselves that
all safety measures are in place.
11.6 First Aid / Medical Cover
The Safety Officer must assess the level of first aid required, steps to be considered include:

Is an ambulance required or are trained First Aiders / paramedics sufficient;

Is it best for the ambulance/First Aiders to follow the participants or be placed at
strategic locations?

Brief first aid personnel (a First Aider is a person over 18 years old who holds a first
aid certificate) on route details, likely hazards, event duration;

Ensure that first aid crew are easily contactable and test communications prior to the
event start;

For mass-participation events ensure that participants are issued a “helpline”
number;

Advise local hospitals of the event, participant numbers, nature of the event etc.;

Ensure all marshals are aware of the first aid/emergency contact number;

Ensure that contact numbers for local hospitals, ambulance support crews are to
hand.
11.7 Participants and Event personnel
Participants must:
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 20 of 22

Have a bicycle that is in good working order (which complies with relevant Technical
Regulations);

Wear a CE approved hard-shell helmet;

Be mindful of the need to act in a manner that takes account of their own safety and
the safety of others;

Ensure their fitness level is appropriate given the nature of the event;

Ensure their nutritional requirements can be met;

Be conversant with and obey the rules of the road;

Familiarise themselves with the event route;

“Sign-on” for the event;

Be aware that marshals are not empowered to stop traffic;

Event personnel should:
o Be of a responsible age;
o Be appropriately briefed and clear as to their role;
o Wear any PPE (e.g., hi-vis vest) as identified in the Risk Assessment;
o Remain at their post until informed that they are no longer required;
o “Sign-on” for the event.
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 21 of 22
C. DECLARATION OF AWARENESS
This Document is signed by all Participants (Riders and Marshals)
Declaration of Awareness
“I am aware and accept:

I participate in this race entirely at my own risk, that I must rely on my own ability in
dealing with all hazards and that I must ride in a manner that is safe for all others
and myself.

The only function of race stewards/marshals is to indicate direction and that I as a
road user must decide whether any intended movement is safe.

The roads are not closed to other traffic.

That I am, at all times during the race, bound by the Road Traffic Acts and other
laws of the land.

It will not be possible for race marshals to steward all safety hazards, (road
obstructions and traffic calming measures, such as centre road traffic islands,
protruding footpaths and roundabouts). Where possible a race marshal will be in
position at the first of a series of centre road traffic islands.

As time gaps develop during a race or stage it may not be possible marshals for to
remain in position for the passage of all individuals/groups.

It is necessary for race marshals to be allowed to overtake, I undertake to co-operate
fully in giving way to the marshals in the execution of their duties.

I have studied the map for each race / stage finish and am acquainted with the
intricacies of each finish and will exercise due caution.

The race may take place on roads varying from well surfaced dual carriageways to
poorly-surfaced narrow, winding mountain roads.

That no liability whatsoever shall attach to the race organisation, race sponsors,
consultants, IVCA, or any race official or member of the IVCA in respect of any injury
loss or damage suffered by me in or by reason of the race, however caused.
Signed: _____________________________________________
Race Number:________________________________________
Dated:______________________________________________
Irish Veteran Cyclists Association Event Safety Plan 2015 - Page 22 of 22