NORTH ARLINGTON PANDEMIC
ACTION PLANNING TOOL
Health Education and Leadership
Planning (HELP) Teams
Mitigation and Prevention
Tasks
Responsible Person
Attend State Meetings
Superintendent
Communicate with Local Health
Department
Identify or create district committee to
provide guidance to school sites regarding
pandemic flu preparations
Review district emergency response plan
Superintendent
Determine if any additional
policies/procedures need to be in place
Crisis Intervention Team
and NAPD
Develop communications plan for possible
school closures
Identify school-based individual(s) to
educate students about hand washing,
covering cough, and staying home when
sick
Identify individual(s) to ensure each room
has soap/water for hand washing or
alcohol-based hand washing product
Distribute and post in each classroom
“Stop the Spread of Germs” poster
Track the number of staff and students
absent daily
Report numbers absent to the appropriate
Department of Health office if over 10% of
when requested
Superintendent/Reverse 911
Superintendent
Crisis Intervention Team
Nurse, Administrators and Staff
Principals
Principals
Principals/Central Office
Superintendent
Ensure that the District committee includes
representatives/communications, as
necessary
Ensure collaboration with the appropriate
local Emergency Management Agency
(EMA) for integration of the school into
the community plan and effective
communication between the school and
community planning committees.
Identify ways to communicate with staff
and students
Superintendent
Superintendent
Regina Guillen
Police Chief Ghione
CI Committee
Tech Personnel
Superintendent
Continue educating staff, families, and
students on pandemic flu prevention and
school plans
Develop procedures for communicating
with staff, students and families
Identify or review procedure for
communicating possible school schedule
changes, bussing changes, and school
closures
Review procedures for sending ill students
and staff home and make adjustments, if
necessary
Track the number of staff and students
absent daily
Plan for School from Home
Superintendent/website
Superintendent, CI Committee
Superintendent
Reverse 911 System
Superintendent
Administrative Staff
Principals/Central Office
Crisis Intervention Team, Superintendent,
Administrators and Tech person
Report Student Attendance
RealTime from Home
Communicate Assignments with Students
Students e-mail staff
Research on-line service to better
communicate
Superintendent, Tech Person, others as
needed
2
Plan for Staff member absent and school in
session
Staff have 3 weeks lesson plans ready that
are reviewed throughout the year to keep
updated. Also will help students without
internet services.
Communicate with parents regarding
individual student progress
Acquire on-line learning services
Parent Portal, other services as selected
Hold staff meeting to provide information
on the extent of infection at school site and
potential changes that may take place
Conduct timely debriefings to identify
lessons learned and make necessary
changes to the response plan
Pre-planning for recovery; Identify and
pre-screen health and grief service
providers, develop template letters, and
provide training for school staff regarding
grief and possible health problems
Mobilize the Crisis Recovery Team that
provides emotional-psychological support.
If there is a loss of life in the school
community, establish location site or “Safe
Room” for counseling services to be
provided.
Hold staff meeting and provide information
on extent of pandemic flu in the
community and activities that may assist
students; signs and symptoms to look out
for and safe room function and location.
Also announce counseling support services
available to faculty and staff
Announce counseling support services that
are available to students
Provide rest places for those that tire easily
Principals/Superintendent
Provide physical assessment, if needed, or
make appropriate community health
referrals
Nurses/North Arlington Health Department
Study Island
SAT Program, etc.
Superintendent/CI Committee
See Crisis Intervention Plan
Mrs. Marie Griggs
287 Mortimer Avenue
Rutherford, NJ 07071
201-935-2551
Superintendent/Principals
Principal
Nurses/Principals
3
Make educational materials available to
families and staff on topics such as how to
support your student with their recovery
from pandemic flu, common symptoms of
loss and grief, and constructive ways to
cope with stress
Utilize Employee Assistance Programs for
assistance with coping with loss and stress
District Website
Bergen County Health and Senior Services
North Arlington Health Department
Identify students, families, and staff who
may need long-term physical and mental
health support or intervention and develop
school and community resources to provide
these services
Monitor the effects of cumulative stress on
caregivers such as office staff, school
nurses, teachers aides, school counselors,
and other crisis team members
Administration
Crisis Intervention Committee
Local Health Department
Bergen County Health and Senior Services
Modify work roles and responsibilities or
add volunteer or support staff, as needed
Superintendent/Principal
(continue class, activity, Supervisor for
schedule)
Administration
Crisis Intervention Committee
Local Health Department
Bergen County Health and Senior Services
Crisis Recovery Team – See Marie Griggs
Document “lessons learned” and
incorporate them into revisions and
trainings
Crisis Intervention Team
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