Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
Emergency
Response Procedure
for spills, leaks and floods.
In the event of an incident follow the quick
reference procedure:
 in Appendix 1 for Internal spills
 in Appendix 2 for External spills
 in Appendix 3 for Security response
Filepath: TBC
Page 1 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
3.7 Emergency Preparedness Procedure
for spills, leaks and floods.
PURPOSE
To provide instruction on procedures to be followed in the event of a spill, leak or
flood which may pose a pollution risk to the ground, surface water drainage system
and/or adjoining brooks.
SCOPE
This procedure applies to all incidents on the Loughborough University site as
defined within the EMS Manual including tenanted areas.
CONTENTS
External Spills
1. Introduction
2. In the event of an incident
2.1 Contain at Source
2.2 Contain close to the Source
2.3 Contain on the surface
2.4 Contain in the drain
2.5 Contain on or in the watercourse
3. Equipment
4. Emergency Procedures and Contacts
RECORD KEEPING:
 All Departments should log incidents on 3.6.14 Environmental Incident
Reporting Form and submit this to the Environmental Manager. This form can
be found under the Operational Controls section of the Sustainability Website
at: http://www.lboro.ac.uk/sustainability/policy/
EFFECTS OF & ACTIONS ON NON-CONFORMANCE:
If this procedure is not applied it may result in:
 a failure to correctly control spills, leaks and floods in emergency situations.
 a non-conformance with clauses of the EMS
Departures from this procedure are addressed using procedure 4.3.1
Nonconformity, corrective action & preventive action.
Procedure Changes (author/date/reason)
Filepath: TBC
Page 2 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
EXTERNAL SPILLS
1. Introduction:
These procedures have been identified as measures to prevent, limit or reduce damage to
the environment and risk to public health from a spill. It’s obviously better to prevent a spill
from happening than to have to clean up afterwards and persons reading this should make
themselves familiar with the


Environment Agencies Pollution Prevention Guidelines (PPG’s) available at
http://www.environment-agency.gov.uk/business/topics/pollution/39083.aspx
Operational Controls within the University’s EMS available at
http://www.lboro.ac.uk/sustainability/policy/emmissions.html
Both resources are designed to prevent such incidents and the following content is mainly
extracted from the Environment Agencies PPG22.
Many different materials can cause harm if they’re spilt and enter the environment, some
of these we can clearly identify as harmful, such as chemicals, pesticides, paints, inks and
oils. But many things we don’t see as harmful can still have a devastating effect on the
environment, for example beverages, food products, detergents, and dairy products. The
impacts can include:






the closure of public water supplies and other abstractions;
damage to wetland habitats, fisheries and river ecosystems;
disruption of recreational and other river uses;
groundwater contamination;
land contamination;
risk to and impacts on human health from air pollution.
These impacts can be immediate and long lasting, but sometimes the effect can take
longer to be recognised, especially if groundwater has been polluted.
Pollutants can escape into the environment from our site via different routes, including:




Through the surface water drainage system.
Direct run-off into a watercourse - we have several brooks and ponds on campus
Through the soil or via soakaways, drains or damaged surfaces to groundwater.
Through the foul sewer system, where pollutants may discharge through storm overflows to
surface waters, they could pass through the sewage treatment works or reduce the
performance of the works so it can’t treat sewage properly.
For England, the Environmental Damage (Prevention and Remediation) Regulations 2009:
Statutory Instrument 2009 No. 153 requires people who operate an ‘economic’ activity to
prevent or limit the environmental damage they cause.
Spills often happen when we’re least expecting them. Causes include:







overfilling or poor handling of storage containers, for example drums, intermediate bulk
containers (IBCs) and tanks;
damaged or leaking storage containers;
pipework, equipment and containment failure, both above and underground;
a collision or accident during transport or delivery;
weather related problems, including flooding or high wind damage or extremes of
temperature;
fires or explosions;
deliberate acts.
Filepath: TBC
Page 3 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
2. In the event of an incident
In the event of an incident there is a pollution control hierarchy, this is indicated below. We
will use the hierarchy in this procedure as a guide to actions.
2.1 Contain at Source
The most effective place to stop a spill is where the spill is happening, at the source. If the
primary container or secondary containment have been breached or failed for any reason,
try to contain the spill where it’s happening. This will reduce the quantity of material
released, meaning there’s less spilt material that can cause pollution.
This might be achieved by
 temporarily sealing the hole whilst more permanent measures can be arranged
 clamping something over the leak
 turning a leaking drum so that the hole is above the level of the contents
 putting a leaking container in a larger container or bunded facility
 closing taps or valves on pipework to stop the material flowing
2.2 Contain close to the Source
When it is not possible to achieve the above the next line of defence
for small spills is to try and soak up the spill using absorbents, these
are usually available as loose granules, sheets/pads, pillows or
booms. They can be used to soak up a spill and stop it spreading.
There are different types of absorbents available, grey denotes a
general maintenance absorbent, white an oil only absorbent (i.e. it
doesn’t absorb water) and yellow an absorbent suitable for anything
including strong chemicals. So there will be a range of different
absorbent materials across the site. All used absorbents must be
disposed of as hazardous waste as they adopt the characteristics of
the liquid they absorb.
Filepath: TBC
Page 4 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
2.3 Contain on the surface
If the spill is spreading and you can’t safely or effectively contain it near to its
source, aim to stop the material getting into the drainage system, streams or onto any unsurfaced ground.
Once a spill has been contained, it’s easier to remove or transfer into a suitable temporary
container to stop it causing more contamination; this should be done as soon as it’s safe to
do so. To help prevent spills reaching drains, watercourses and unsurfaced ground the
following measures can be applied:
 Socks - can be used to divert or contain spills on hard surfaces. These absorbent
booms can soak up a spill and stop it flowing any further.
 Drain mats - seal a drain by covering the surface of a manhole cover or drainage
gully. They stop liquid flowing into the drainage system and help contain it. There
are different types, including clay mats (single use) and polyurethane (reusable).
Drain mats should generally be kept close to where they might be used.
 Sandbags, sandbanks or soilbanks - can also be used for larger spills but
depending upon the nature of the spill may cause contamination of the material,
better this than the water course though.
 Using any of the afore mentioned materials to build a protective wall around the
drain itself (as per the middle image above) can sometimes be the best form of
containment.
2.4 Contain in the drain
If the spill has spread so far that it’s already entered the drainage system, try to keep it
there and stop it entering the environment. Seek advice from the FM Builders regarding
closing or isolating drainage sections to act as a temporary holding tank. If there are no
valves in the area of the spill to enable this then pipe blockers can be used. When
choosing this option, consider the nature of the material and whether it would cause an
explosive atmosphere within the drainage system. Also
consider whether the drains are resistant to the material and
can provide enough capacity to contain any possible spill.
Advice will also be required as to what may happen to overflows
from gullies and other entry or exit points to the drainage
Insert
absorbent
system. Contaminated liquid may back up and discharge
sock in here.
through storm overflows, collect in areas of the site or overflow
and bypass the drainage system. How this might be managed
will also depend upon the weather conditions – high rainfall will
render any use or control of material in the drain almost
impossible.
2.5 Contain on or in the watercourse
This is the last resort in the pollution control hierarchy and is where the leak has already
managed to enter the watercourse. This is the situation with the highest environmental
risk and constitutes a major incident. The impact can still be mitigated and managed
through the following course of actions:
Filepath: TBC
Page 5 of 14
Authors: Nik Hunt
Creation Date: 22.08.13


Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
If the spilt material floats on water, for example oil, you may be able to put a river
boom across the water at the point of the spill and / or where the watercourse
leaves our site.
If the spilt material mixes with water, you’ll need to block the whole flow of the
watercourse by damming it.
When you select the booming place or think about damning, you must take account of:
 Buried services, for example electricity cables or oil pipes, to make sure these won’t
be hit when the booms are secured.
 How fast the watercourse flows; too fast and the spilt material will wash past or
under the boom.
 Variation in flows at different times of the year.
 How a tanker may gain access to the side of the watercourse to remove the
collected material.
This image shows how booms in rivers should be deployed.
Appendix 3 provides further detail on suitable boom / damning points.
3. Equipment
Spill equipment is stored in numerous places across the campus including but not limited
to:
 The FM Yard
 Security, the Environmental Manager and the Health & Safety Office
 Stewart Miller Building
 Chemistry
 Materials Engineering
 Chemical Engineering
Filepath: TBC
Page 6 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
The equipment on site includes:
 Oil only absorbents (white)
 Maintenance absorbents (grey)
 Chemical absorbents (yellow)
 Absorbent granules
 Drain covers
 River booms (oil only – white)
Training in spill kit use is available to those likely to respond to an incident.
In the event of an incident where spill and pollution control equipment isn’t readily
available, you may be able to contain a spill by using materials around such as:
 salvage sheets or tarpaulin and wooden planks to create a temporary boom in a
river;
 fire hoses used as a boom;
 a shovel to spread sand or earth onto small spillages or to construct a dam;
 a car foot well mat or a sheet of polythene, weighed down with sand or earth as a
drain seal.
4. Emergency Procedures and Contacts
This section outlines emergency spill response procedures as part of the overall
Loughborough University Emergency Plan. The procedures have been prepared in
accordance with University Policy, are approved by the University Health, Safety &
Environment Committee and as such are to be adhered to by all staff.
Internal Spill Procedure – this is detailed in Appendix 1. Whilst there is less
environmental risk with an internal spill it is imperative that these procedures are followed
for Health, Property and Environmental Safety. This procedure covers both minor and
major spills. Please print this off and laminate it. It should be readily available in all
laboratories. It can also be kept with spill response kits.
External Spill Procedure – this is detailed in Appendix 2. External spills pose a
significant environmental risk but it is imperative that these procedures are followed for
Health, Property and Environmental Safety. Please print this off and laminate it. It should
be readily available in areas where external spills may occur such as delivery areas and
external stores. It can also be kept with spill response kits.
Security Procedure – this is detailed in Appendix 3. This supports both the Internal and
External spill procedures as well as providing Security staff with guidance on their
responsibilities in the event of spills.
In the event of a contamination of the brook (by us or others) Appendix 4 highlights some
of the key points where oil booms can be deployed to contain oil / fuel pollution or in the
event of a pollution by another substance where sandbags may be deployed to create a
damn enabling the contamination to be contained. In such an instance a contractor would
need to be brought onto site to extract the water from the damn pool. This would either
need to be tankered away or transferred to a foul drain.
Filepath: TBC
Page 7 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
In the event of a major incident (internal or external) a response team will need to be
brought together to manage the University’s response. This will vary dependent upon the
incident but will primarily consist of staff drawn from the following:
 The Health & Safety Office
o Catherine Moore, Health & Safety Manager
01509 222180
o Hugh Weaver, Deputy Health & Safety Manager
01509 222183
o Rod Harrison, Fire Officer
01509 222182
o Julie Turner, Radiation Protection Officer
01509 222599
 The Environmental Manager (Nik Hunt)
01509 228083
 Facilities Management (for spillages entering drains)
01509 222121
 Security (co-ordinating call outs and maintaining security)
01509 222141
 Publicity Department
01509 222224
 Chemistry Specialist
01509 (
)
 School and/or Departmental Safety Officer
01509 (
)
The range and quantity of hazardous substances used in the work site requires
preplanning to prevent accidental spills and to respond safely to a spill, should it occur.
Under Loughborough University policy and procedures, the responsibility for the safe
handling, use, storage and disposal of hazardous materials rests with the user of the
materials.
Filepath: TBC
Page 8 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
Appendix 1: Quick Reference Emergency Procedure – Internal Spills
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
QUICK REFERENCE EMERGENCY PROCEDURE FOR
INTERNAL SPILLS
SPILL
DISCOVERED
1
TAKE CONTROL



THE FIRST TRAINED PERSON ON THE SCENE SHOULD TAKE CONTROL, DELEGATE TASKS AS REQUIRED
DON’T RELINQUISH THAT CONTROL UNTIL RELIEVED BY SENIOR MANAGEMENT OR AN INCIDENT SPECIALIST
DO NOT LEAVE UNTIL THE INCIDENT REPORT HAS BEEN COMPLETED
2
MAKE SURE YOU AND
OTHER PERSONNEL ARE
NOT AT RISK




EVACUATE THE AREA IF REQUIRED – THE FIRE ALARM CAN BE USED TO EVACUATE THE WHOLE BUILDING IF REQUIRED
ASK COLLEAGUES TO PREVENT ANYONE OTHER THAN TRAINED PERSONNEL ENTERING THE AREA
CONSIDER THE RISK OF VAPOURS, FIRE OR EXPLOSION. CONTROL SOURCES OF IGNITION & VENTILATE IF POSSIBLE.
ASSESS FIRST AID REQUIREMENTS – THESE TAKE PRIORITY OVER ENVIRONMENTAL & PROPERTY RISKS
3
CAN YOU IDENTIFY WHAT
HAS BEEN SPILT?




DID YOU SPILL IT (YOU SHOULD KNOW WHAT IT IS)
IS THE PERSON PRESENT WHO SPILT IT? CAN ANYONE ELSE TELL YOU WHAT IT IS? (WITH SIGNIFICANT CONFIDENCE)
IS THERE A CLEAR LABEL ON THE CONTAINER?
CAN YOU GET HOLD OF A COSHH ASSESSMENT OR MSDS FOR THE PRODUCT?
4
ATTEND TO EFFECTED
PERSONS



IN ACCORDANCE WITH THE MSDS
REMOVE CONTAMINATED CLOTHING IF APPROPRIATE
USE THE EMERGENCY SHOWER IF REQUIRED
NOTIFY OTHERS:
DEPT SAFETY OFFICER,
TECHNICIAN,
SUPERVISOR
IF MAJOR NOTIFY
SECURITY
5
01509 222141



THE NEAREST EMERGENCY SHOWER IS LOCATED
________________________________________
________________________________________
L – LOCATION:
WHERE IS THE INCIDENT?
I – INCIDENT:
WHAT’S HAPPENED, WHAT’S BEEN SPILT, ARE THERE INJURIES, OTHER RISKS*?
O – OTHER SERVICES:
ARE AMBULANCE / FIRE OR OTHER UNIVERSITY SERVICES REQUIRED?
N – NUMBER OF STAFF INVOLVED
ARE YOU ON YOUR OWN OR ARE THERE OTHER STAFF PRESENT?
E – EXTENT OF SPILL / INJURIES
HOW BIG IS THE SPILL? HOW MANY PEOPLE ARE INJURED – TO WHAT EXTENT?
L – LOCATION
REPEAT WHERE THE INCIDENT IS, BE SPECIFIC.
*RISK – TO HUMANS, THE ENVIRONMENT AND PROPERTY
SECURITY WILL NOTIFY OTHERS (F.M. DEPT, HEALTH & SAFETY MANAGER, ENVIRONMENTAL MANAGER) AS REQUIRED
IS IT A MAJOR OR
SIGNIFICANTLY
HAZARDOUS SPILL?
YES
6A
EVACUATE



EVACUATE ALL STAFF USING THE FIRE ALARM IF NECESSARY
BRIEF THE EMERGENCY SERVICES, SECURITY AND UNIVERSITY INCIDENT
MANAGERS / SENIOR MANAGEMENT
STAY AVAILABLE TO PROVIDE FURTHER INFORMATION & ASSISTANCE
7A
REPORTING ACTIONS AND
HANDOVER


COMPLETE THE RELEVANT INCIDENT FORM(S) DETAILING YOUR ACTIONS
ONLY LEAVE THE INCIDENT ONCE GIVEN APPROVAL TO DO SO
8A
POST INCIDENT


ASSIST WITH ANY POST INCIDENT INVESTIGATION
SEEK TO IMPLEMENT IMPROVEMENTS TO PREVENT A RE-OCCURENCE
NO
6B
IF IT IS A MINOR SPILL
- IS IT SAFE TO DEAL WITH
THE SPILL?





DO YOU HAVE SUFFICIENT ASSISTANCE TO DEAL WITH THE SIZE OF SPILL? NEVER ATTEMPT THIS ON YOUR OWN
REFER TO THE MSDS
HAVE YOU GOT THE APPROPRIATE PPE? THINK ABOUT GLOVES, GOGGLES, OVERALLS AND FOOTWEAR.
THE NEAREST SPILL KIT TO THIS LOCATION IS LOCATED AT _________________________________________
GREY – GENERAL
YELLOW DO YOU HAVE THE RELEVANT SPILL KIT?
WHITE – OIL ONLY
PURPOSE
CHEMICALS
DO YOU HAVE SUFFICIENT SPILL KIT?

7B
DRAINS

DO NOT WASH ANYTHING DOWN ANY DRAINS
8B
DISPOSAL

ENSURE ANY USED SPILL KIT MATERIALS ARE DISPOSED OF AS HAZARDOUS WASTE
9B
NOTIFY OTHERS


ONCE THE SPILL HAS BEEN CLEANED UP
THAT IT IS SAFE TO RETURN TO THE AREA AND/OR CONTINUE OPERATIONS
10B
REPORTING ACTIONS AND
HANDOVER


COMPLETE THE RELEVANT INCIDENT FORM(S) DETAILING YOUR ACTIONS
ONLY LEAVE THE INCIDENT ONCE GIVEN APPROVAL TO DO SO BY THE DEPT SAFETY OFFICER OR A SENIOR MANAGER
11B
POST INCIDENT



ENSURE SPILL KITS ARE REPLENISHED
ASSIST WITH ANY POST INCIDENT INVESTIGATION
SEEK TO IMPLEMENT IMPROVEMENTS TO PREVENT A RE-OCCURENCE
Filepath: TBC
Page 9 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
Appendix 2: Quick Reference Emergency Procedure – External Spills
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
QUICK REFERENCE EMERGENCY PROCEDURE FOR
EXTERNAL SPILLS
SPILL
DISCOVERED
1
TAKE CONTROL



THE FIRST TRAINED PERSON ON THE SCENE SHOULD TAKE CONTROL, DELEGATE TASKS AS REQUIRED
DON’T RELINQUISH THAT CONTROL UNTIL RELIEVED BY SENIOR MANAGEMENT OR AN INCIDENT SPECIALIST
DO NOT LEAVE UNTIL THE INCIDENT REPORT HAS BEEN COMPLETED
2
MAKE SURE YOU AND
OTHER PERSONNEL ARE
NOT AT RISK




EVACUATE THE AREA IF REQUIRED
ASK COLLEAGUES TO PREVENT ANYONE OTHER THAN TRAINED PERSONNEL ENTERING THE AREA
CONSIDER THE RISK OF VAPOURS, FIRE AND EXPLOSION ETC. CONTROL SOURCES OF IGNITION IF POSSIBLE.
ASSESS FIRST AID REQUIREMENTS – THESE TAKE PRIORITY OVER ENVIRONMENTAL & PROPERTY RISKS
3
ASSESS THE RISK TO THE
ENVIRONMENT



IS THE SPILL STATIC, SLOW MOVING, FLOWING RAPIDLY
IS THERE AN OPEN DRAIN IN THE VICINITY OF THE SPILL
IS THERE A RISK TO LAND – SOIL, GRASS, PLANTING OR GRAVELLED AREAS
4
ASSESS THE RISK TO
PROPERTY



IS THERE A RISK OF FIRE OR EXPLOSION IN, OR IN CLOSE PROXIMITY TO, A BUILDING?
CONTROL SOURCES OF IGNITION IF POSSIBLE.
COULD THE SPILL FLOW INTO A BUILDING?
5
CAN YOU IDENTIFY WHAT
HAS BEEN SPILT?




DID YOU SPILL IT (YOU SHOULD KNOW WHAT IT IS)
IS THE PERSON PRESENT WHO SPILT IT? CAN ANYONE ELSE TELL YOU WHAT IT IS? (WITH SIGNIFICANT CONFIDENCE)
IS THERE A CLEAR LABEL ON THE CONTAINER?
CAN YOU GET HOLD OF A COSHH ASSESSMENT OR MSDS FOR THE PRODUCT?
NOTIFY SECURITY
6
01509 222141
L – LOCATION:
WHERE IS THE INCIDENT?
I – INCIDENT:
WHAT’S HAPPENED, WHAT’S BEEN SPILT, ARE THERE INJURIES, OTHER RISKS*?
O – OTHER SERVICES:
ARE AMBULANCE / FIRE OR OTHER UNIVERSITY SERVICES REQUIRED?
N – NUMBER OF STAFF INVOLVED
ARE YOU ON YOUR OWN OR ARE THERE OTHER STAFF PRESENT?
E – EXTENT OF SPILL / INJURIES
HOW BIG IS THE SPILL? HOW MANY PEOPLE ARE INJURED – TO WHAT EXTENT?
L – LOCATION
REPEAT WHERE THE INCIDENT IS, BE SPECIFIC.
*RISK – TO HUMANS, THE ENVIRONMENT AND PROPERTY
SECURITY WILL NOTIFY OTHERS (F.M. DEPT, HEALTH & SAFETY MANAGER, ENVIRONMENTAL MANAGER) AS REQUIRED
7
IS IT SAFE TO DEAL WITH
THE SPILL?




DO YOU HAVE SUFFICIENT ASSISTANCE TO DEAL WITH THE SIZE OF SPILL? NEVER ATTEMPT THIS ON YOUR OWN
HAVE YOU GOT THE APPROPRIATE PPE? THINK ABOUT GLOVES, GOGGLES, OVERALLS AND FOOTWEAR.
GREY – GENERAL
YELLOW DO YOU HAVE THE RELEVANT SPILL KIT?
WHITE – OIL ONLY
PURPOSE
CHEMICALS
DO YOU HAVE SUFFICIENT SPILL KIT?
8
SPILL CONTROL
HIERARCHY





ISOLATING THE SOURCE
CONTAIN THE SPILL NEAR TO THE SOURCE
KEEP THE SPILL OUT OF THE DRAINS
STOP THE SPILL GETTING OUT OF THE DRAINS
MINIMISE THE POLLUTION WITHIN THE WATERCOURSE
9
DRAINS

ALWAYS COVER SURFACE WATER DRAINS AS A PRIORITY EVEN IF YOU THINK THEY ARE SAFE, ONLY UNCOVER THEM
ONCE THE SITUATION HAS BEEN FULLY RECTIFIED AND CLEANED UP.
10
ISOLATING THE SOURCE




RIGHT CONTAINERS WHICH HAVE FALLEN OVER OR ROLL SO THAT ANY LEAK IS AT THE TOP
TEMPORARILY PLUG OR SEAL ANY HOLES
TURN OFF TAPS / VALVES
PLACE LEAKING CONTAINERS IN LARGER CONTAINERS OR BUNDED AREAS
11
CONTAINING A SPILL NEAR
IT’S SOURCE




CAREFULLY PLACE THE ABSORBENT SOCKS IN A U-SHAPE TO CAPTURE THE SPILL
PLACE THESE AS CLOSE AS POSSIBLE BUT FAR ENOUGH AWAY TO GIVE YOURSELF TIME TO GET THEM IN POSITION
WATCH WHICH WAY THE SPILL IS FLOWING
CAREFULLY PLACE (DO NOT DROP) ABSORBENT PADS AND PILLOWS IN THE U-SHAPE TO ABSORB THE SPILL
12
KEEP THE SPILL OUT OF
THE DRAINS




IF THE QUANTITY OF SPILL IS TOO MUCH TO ABSORB PROTECT THE DRAIN
FIRST PUT DOWN THE DRAIN MAT
USE ABSORBENT SOCKS ONE ON TOP OF ANOTHER OVERLAPPING LIKE A WALL AROUND THE DRAIN
PLACE THE ABSORBENT PADS AND PILLOWS OUTSIDE THE WALL TO PROTECT THE WALL
13
STOP THE SPILL GETTING
OUT OF THE DRAINS



IF THE SPILL HAS ALREADY GOT INTO THE DRAIN STILL SEAL OFF THE DRAIN TO PREVENT FURTHER INGRESS
REQUEST ASSISTANCE FROM FACILITIES MANAGEMENT BUILDERS WHO WILL ACCESS DRAINS 01509 222121
USE ABSORBENT SOCKS, PILLOWS AND PADS TO BUND THE DRAIN BEFORE THE SPILL ENTERS THE WATER COURSE
14
MINIMISE THE POLLUTION
WITHIN THE
WATERCOURSE




IF THE SPILL HAS GOT INTO THE WATERCOURSE STILL SEAL OFF THE DRAIN TO PREVENT FURTHER INGRESS
REQUEST ASSISTANCE FROM FACILITIES MANAGEMENT BUILDERS WHO WILL ACCESS DRAINS & ASSIST FURTHER
STILL BUND THE DRAIN TO REDUCE CONTAMINATION OF THE WATER COUSE
DEPLOY RIVER BOOMS (HELD BY FM) FOR OIL CONTAMINANTS, CONSIDER DAMNING THE WATER COURSE
15
REPORTING ACTIONS AND
HANDOVER



ENSURE A FULL BRIEF IS GIVEN IF YOU ARE REQUIRED TO HANDOVER CONTROL OF AN INCIDENT, STAY AVAILABLE
COMPLETE THE RELEVANT INCIDENT FORM DETAILING YOUR ACTIONS
IF CONTAMINATION OF THE BROOK HAS OCCURRED THE ENVIRONMENT AGENCY ARE TO BE NOTIFIED BY FM/SECURITY
16
POST INCIDENT




ENSURE ANY USED SPILL KIT ITEMS ARE DISPOSED OF AS HAZARDOUS WASTE
ENSURE SPILL KITS ARE REPLENISHED
ASSIST WITH ANY POST INCIDENT INVESTIGATION
SEEK TO IMPLEMENT IMPROVEMENTS TO PREVENT A RE-OCCURENCE
Filepath: TBC
Page 10 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
Appendix 3: Quick Reference Emergency Procedure – Security
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
QUICK REFERENCE EMERGENCY PROCEDURE FOR SPILLS –
SECURITY DEPARTMENT RESPONSE
SPILL
DISCOVERED
1
TAKE REPORT OF
INCIDENT
2
NOTIFY EMERGENCY
SERVICES IF REQUIRED
3
L – LOCATION:
WHERE IS THE INCIDENT?
I – INCIDENT:
WHAT’S HAPPENED, WHAT’S BEEN SPILT, ARE THERE INJURIES, OTHER RISKS*?
O – OTHER SERVICES:
ARE AMBULANCE / FIRE OR OTHER UNIVERSITY SERVICES REQUIRED?
N – NUMBER OF STAFF INVOLVED
IS THE REPORTING PERSON ON THEIR OWN OR ARE THERE OTHER STAFF PRESENT?
E – EXTENT OF SPILL / INJURIES
HOW BIG IS THE SPILL? HOW MANY STAFF ARE INJURED – TO WHAT EXTENT?
L – LOCATION
CHECK AGAIN WHERE THE INCIDENT IS, BE SPECIFIC.
*RISK – TO HUMANS, THE ENVIRONMENT AND PROPERTY

SPECIFICALLY MENTION INJURIES / INCIDENT IS AS A RESULT OF A SPILL – PROVIDE DETAILS OF CHEMICAL TYPE IF
KNOWN
DESPATCH A PATROL TO
ASSIST ON SCENE



TO CHECK AND CONFIRM DETAILS
TO ASSIST WITH ISOLATING THE AREA, EVACUATION, PROVIDING IMMEDIATE / ADDITIONAL SPILL KIT MATERIALS
TO TAKE CONTROL OF THE SCENE IF REPORTED BY UNTRAINED PERSONNEL
4
DEALING WITH THE SPILL


IF SECURITY ARE DEALING WITH THE SPILL FOLLOW THE APPROPRIATE SPILL RESPONSE PROCEDURE
KEEP SPILLS OUT OF DRAINS
5
CONTACT FM BUILDERS
AND / OR APPROPRIATE
DEPARTMENT

IF REQUIRED TO ASSIST WITH SPILL CONTROL AND CLEAN UP
6
CONTACT HEALTH &
SAFETY OFFICE / DUTY
PERSONNEL
7
CONTACT
ENVIRONMENTAL
MANAGER
HEALTH & SAFETY MANAGER 07766 347983
 ASSESS IF ATTENDANCE IS REQUIRED
ENVIRONMENTAL MANAGER 07800 602960 OR THE SUSTAINABILITY MANAGER 07814
 ASSESS IF ATTENDANCE IS REQUIRED


243917
IF POLLUTION OF THE BROOK HAS OCCURRED OR IS PROBABLE REQUEST FM BUILDERS DEPLOY BOOMS (FOR OIL/
DIESEL/PETROL POLLUTION) OR DAMN USING SAND BAGS FOR OTHER POLLUTION
IF POLLUTION OF THE BROOK HAS DEFINITELY OCCURRED THEN THE ENVIRONMENTAL MANAGER IS TO NOTIFY:
THE ENVIRONMENT AGENCY ON 0800 807060
8
POLLUTION INCIDENT


9
FOR MINOR INCIDENTS

NOTIFY THE FM DUTY MANAGER
10
FOR MAJOR INCIDENTS

NOTIFY THE UNIVERSITY DUTY EMERGENCY RESPONSE MANAGER
11
REPORTING ACTIONS AND
HANDOVER


ENSURE A FULL BRIEF IS GIVEN IF YOU ARE REQUIRED TO HANDOVER CONTROL OF AN INCIDENT, STAY AVAILABLE
COMPLETE THE RELEVANT INCIDENT FORM DETAILING YOUR ACTIONS
12
POST INCIDENT




ENSURE ANY USED SPILL KIT ITEMS ARE DISPOSED OF AS HAZARDOUS WASTE
ENSURE SPILL KITS ARE REPLENISHED
ASSIST WITH ANY POST INCIDENT INVESTIGATION
SEEK TO IMPLEMENT IMPROVEMENTS TO PREVENT A RE-OCCURENCE
Filepath: TBC
IF THE ENVIRONMENTAL (OR SUSTAINABILITY) MANAGER CANNOT BE REACHED THEN SECURITY NEED TO DO THIS.
YOU WILL NEED TO BE ABLE TO REPORT ON THE NATURE OF THE POLLUTION, IF THIS IS NOT KNOWN THEY WILL ASK:
 IS THERE VISIBLE SIGNS OF AN OILY SUBSTANCE?
 FROTH OR FOAM ON THE WATER?
 A BAD SMELL?
 VISIBLE SIGNS OF DEAD WILDLIFE?
Page 11 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
Appendix 4:
F
E
C
D
B
A
Filepath: TBC
Page 12 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Map Location
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
Photo
A
B
C
Filepath: TBC
Page 13 of 14
Authors: Nik Hunt
Creation Date: 22.08.13
Filename: 3.7.3 Emergency Response Procedure for spills, leaks and floods,.01.00
Revision Date: N/A
D
E
F
Filepath: TBC
Page 14 of 14