Urchfont Pre-School AGM / Urchfont Pre-School CIO Monthly
Committee Meeting
Date: 16/09/14
Attendees: Sarah Lee (Chair), Di Cooper, Linda Weekes, Claire Brewer, Helen
Hampton, William Lang, Laura Sandford, Karen Creasey-Cottle, Jo Yates, Rebecca
Gashi, Romarna Corke, Sam Harris.
Apologies: Katharine Hulse, Kate Walters
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Notes
Action
Members update
Rozzy Roan is stepping down from the committee.
New members, Rebecca Gashi, Claire Brewer, Katharine Hulse
and Kate Walters
Supervisor’s end of year 2013/14 report
Di Cooper attended to give the supervisors report.
Amendment – Leanne has left due to personal reasons.
Chairman’s end of year 2013/14 report
Sarah Lee reported to committee
Treasurer’s end of year 2013/14 report
Sarah Lee reported to committee. A good profit has been made
this year due mainly to the increase in income from funding
because of the large number of children at the setting throughout
the year. Profit will be invested back into the pre-school and to
bolster the restricted funds saved for redundancy.
Urchfont Pre-School (Charity 1024214, Ofsted 146061)
The process for becoming a Charitable Incorporated Organisation
has been completed and the committee approved the proposal to
close the current charity.
To be dissolved as of 12.00 midnight on the 16/09/14
Urchfont Pre-School CIO (Charity 1157254, Ofsted EY480715) –
active as of 17/09/14
A new bank account has been opened. Parents and all suppliers
have been informed of the new account number and sort code.
Budget
Bright Horizons income has now finished so we will not have any
for this year.
Aster grant for new windows and canopy over sandpit. The
request had not been received so Sarah has resubmitted the
request. Cost would be £1500. If the grant request is not
successful agreed to pay for the windows and canopy out of the
profits.
Freezer required for BASC – to offer better options of food. Needs
to be a chest freezer that can be stored outside with a lock. £289.
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Agreed to be ordered.
Forest School
Mrs Pike has offered to do Wednesday morning session at £50
per session. Concern that she may not offer any more than the
current staff already do on a Thursday. Sarah to ask Mrs Pike for a
plan of what will be covered to establish the whether any value
will be added.
BT
Still an ongoing issue. Have to now wait for school to update their
system as needs a new bonded line which will involve digging up
the path. Planned for Oct holiday.
Website
Need a volunteer to take on the update of the website. Sarah to
ask Katherine Hulse if she would be happy to.
Inventory
An inventory is required for insurance purposes. Undecided who
will do this.
Staff Updates
Leanne needs to return her P45, keys for the pre-school and her
uniform. As she only worked for such a short period of time and
only £234 solution may be to request an invoice from her and pay
her as self-employed rather than put her on the books. Sarah to
chase.
Supervisor role – interview planned for early October.
BASC
Parents need to inform the BASC if they are not attending. Sarah
to produce letter to go out in book bags + email to parents.
Relations with School
A more joined up closer relationship with school needs to be
established. William to speak to school about assigning a liaison
officer at school. Pre-school to assign a representative. Should
this be a member of staff?
Ugly Bug Ball
Sunday 19th October. Jo, Sam and Claire to organise. Sarah to
send through check list and poster.
CRB Check
Sarah to look into whether these expire
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