RLPL Building Committee
Agenda
Tuesday, November 29 2011
Introductions
Angie Katterhagen-Reference Associate at RLPL- angelakatterhagen@rlpl.org
James Kiffmeyer-Citizen Member- jkiffmeyer@gmail.com
Ken Schaefer-Citizen Member and Library Development Volunteer- ricelaker@yahoo.com
Tonya Waite-Citizen Member-btcswaite@yahoo.com
Lyn Dunham-Citizen Member- lyndunham@hotmail.com
Melissa Kozma-Friends Board Member- Melissa.kozma@gmail.com
Ryan Weaver-Citizen Member- rynwvr@gmail.com
Ashley Bieber-Youth Services Manager at RLPL- ashleybieber@rlpl.org
Barb Burns-Board of Trustees Member- bbburns@chibardun.net
Jill Holtegaard-Friends Board Member- holte@charter.net
Absent:
Jenny Hastreiter-Board of Trustees Member- Hastreiter.Jenny@mayo.edu
Dawn Bintz-Citizen Member-bintzdm@my.witc.edu
Determining Needs
Gaining Community Input
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Focus Groups-Surveys-Informal
Asked group to chat with friends and neighbors to bring back input from the community in
an informal way.
Making Recommendations to Library Board
Committee is advisory in nature and will be making recommendations to the RLPL Board of
Trustees.
Choosing Firms (Conceptual Design)
Group members will look at Architectural/ Design firms over the next months and will bring 5-10
favorites to the next meeting. At that meeting we will narrow down our selection and develop a
“Case Statement.”
QBS Process
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Identify a selection committee
Identify interested and potential firms
Mail requests for Statement of Qualifications (SOQs) to those firms
Review the references of the firms which submitted their SOQ and decide on short list of
firms to interview
Notify short-listed firms of tour date and interview date and criteria
Notify other firms and express appreciation for their time/ interest
Tour facility with each short-listed firm
Interview firms
Review SOQs and notes and rank firms
Notify all firms of results
Negotiate and execute a contract with the selected firm (this would be for our pre-design or
conceptual design)
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Awareness Campaign (Geek the Library)Brief discussion of GTL, how it is funded, and what its purpose is.
Capital Campaign (Fundraising)
Fundraising will likely be done by a paid firm, but relationships within the community will help
with that as well. This committee will make recommendations on fundraising organizations to
the Board.
Contact
Group members will stay in touch via email. Small groups may wish to take library road trips
and visit/ take pictures of other libraries.
Development of a “Case Statement” Work on answering these questions before the next meeting.
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What do we expect from a new or renovated building?
What will make it different from other libraries?
What will make it different from the current library?
Why is it needed?
Why is it worth millions of dollars?
For Your Review
Websites
http://www.acecwi.org/displaycommon.cfm?an=1&subarticlenbr=575
http://www.wilsorama.org/buildings/
http://www.norsmanarchitects.com/index.php/projects/index/StCroixFallsLibrary-Built
http://www.scls.info/building/architects.html
http://www.owlsweb.info/L4L/buildings.asp
http://www.msrltd.com/
http://www.engberganderson.com/
http://www.scls.info/building/architects.html