OSPI COE Protocols for Online Schools
2015-2016 School Year
Contents
Introduction
Reading & Writing or Exit Exam ELA COE
Math (2008) or Exit Exam Math COE
Biology
COE Online School Test Irregularity Terms, Conditions and Forms
Introduction
The following protocols have been produced in order to ensure that online schools comply with the
COE Guidelines and Test Security for the 2015-16 school year.
There are unique COE guidelines and policies available that are specific to the content area and
submission cycle:

January 27, 2016:
 for students planning to submit reading, writing, and math (2008) collections
 this is the last submission for these COEs
 there will be no Biology submissions accepted January 2016

June 1, 2016:
 for students planning to submit an Exit Exam ELA COE, Exit Exam Math COE and
Biology collection
 this is the first submission for Exit Exam ELA and Exit Exam Math COE collections
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Reading and Writing (June 1, 2016 is the only submission this year)
Exit Exam ELA COE (January 27, 2016 is the only submission this year)
1. Educator supervision at all times
a. When a student is ready to work on a task, the educator turns on access to the
eCOE system
b. The system is opened only if the student appears for a live Synchronous Session
c. The student is placed in a breakout room within the Synchronous Session.
d. Only one student is in any breakout room at any given time. Privilege settings in the
Synchronous Sessions, with the required settings for proctoring, are provided below
i. Recording of Session - Breakout rooms do not support recording.
Because the student is in a breakout room Test Administrators cannot
record the prompt or the student’s work.
ii. Audio - OFF – controls ability of the student to use a microphone to talk to the
educator
iii. Webcam – ON during the session to allow the educator to watch
them while working
iv. Chat – OFF – student will only be able to chat with their educator, not other
students
v. Whiteboard – OFF – student will not have privileges to use whiteboard
tools inside of the system
vi. Application Sharing – ON – student will be required to share their screen
vii. Web Tour – OFF student will not have the ability to use the environment to go
to a website.
e. The educator reminds the student of security protocols
i. This must be entirely their own work
ii. All tasks and responses are confidential and cannot be shared, copied,
photographed or recorded
iii. Students are not allowed to use outside sources, prior instructional
assignments, or other electronic devices during the session
iv. The educator cannot provide assistance or feedback on the assignment
v. The student must share their screen during the live session with the educator
vi. The student must have their Webcam turned on during the session
f. The educator opens access to eCOE
g. The educator has the student share their own screen so they can monitor the
student’s progress on the task in eCOE or a Word Processor (if pre-writing is
occurring)
h. The educator /Test Administrator proctors the student as they work in the
Synchronous Session. If more than one student is working at a time, each student
will have his or her own breakout room and the educator will move through the
breakout rooms on a regular basis.
2. Student COE Training
a. Students are only allowed to participate in the COE once they have watched the
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COE Student Video and have signed the COE Student Agreement Form for the COE
- Online Schools.
b.
During supervision (1e) students are reminded of policies
3. COE Assessment materials are secured at all times
a. Pre-Work & Rough Drafts done outside of eCOE
i. The task cannot be copied from the eCOE website and added to any other
document
ii. Submitted to a secure information exchange system that is only between the
educator and the student (where it can be scanned by Turnitin.com for
plagiarism)
iii. Students agree in the COE Student Agreement Form for Online Schools to
keep no digital or printed copies in their possession or on their computer.
b. Tasks and related work papers are only opened when under the direct supervision in a
Synchronous Session with an educator and only when the student is ready to proceed
(1d).
c. Instructional Support i. Instructional support for students may include providing standards-based
instruction focused on specific ELA skills. Appropriate teacher assistance may
also include teaching instructional strategies such as note taking, highlighting,
underlining, reading journals, using graphic organizers, and reviewing how to
understand the requirements of items, brief writes, and performance tasks. All
instructional support or use of curriculum resources must occur prior to
students’ work on an ELA COE task or after the task is completed.
ii. Once instruction is complete, the educator asks the student if he/she would
like to start a new task or continue to work on an extended time task. Based
on the student’s response – the educator reopens the COE task using
established protocols from section 1 above.
d. Educators /Test Administrators do not provide direct guidance or feedback in any way
specific to a student’s work on a particular COE task intended for submission, and will
not suggest, hint, or recommend to students continuing work on tasks.
4. COE Materials are not to be shared
a. Students are required to shred or delete any paper, electronic file, or other format in
which information may be available about the COE.
5. All student’s work on collection responses are to be securely stored between assessment sessions
a. For COE materials stored within the eCOE system: the OSPI confidentiality agreement
requires that students not copy, save, take pictures of, or otherwise record the tasks or
responses within the eCOE system.
b. For student work related to COE tasks outside of the COE system: These files are
uploaded into a secure information exchange system that is private between the student
and the educator. Students are instructed to confirm the file has uploaded, delete the
file from their computers, and empty the computers Recycle Bin. Students are further
instructed that the file can only be accessed during a Synchronous Session with their
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educator.
6. All educators will maintain COE security protocols
a. Educators/Test Administrators follow OSPI COE Protocols for Online Schools when
proctoring the COE
7. On Demand Tasks
a. Administered in a face-to-face secured environment between the student and a trained
Educator/Test Administrator at a location selected and scheduled by the school.
Math (2008) - (January 27, 2016 is the only submission this year)
Note: Teachers access the Math (2008) through the online COE system. All student work is paperbased. Assessment materials must be transferred using a secure information exchange system.
1. Educator supervision at all times
a. The student’s individual task is sent to the student via an internal messaging
system as a pdf attachment once they are present in a Synchronous Session.
b. The student is instructed to open and print out the task. He/she is instructed not to
save the task to his or her desktop.
c. The student is placed in a breakout room within the Synchronous Session.
d. Only one student is in any breakout room at any given time. Privilege settings in the
Synchronous Sessions with the required settings for proctoring are provided below
i. Recording of Session - Breakout rooms do not support recording. Because
the student is in a breakout room educator/Test Administrators cannot
record the task or the student’s work.
ii. Audio - OFF – controls ability of the student to use a microphone to talk to the
educator
iii. Webcam – ON during the session to allow the educator to watch
them while working.
iv. Chat – OFF – student will only be able to chat with their educator, not other
students
v. Whiteboard – OFF – student will not have privileges to use whiteboard
tools inside of the system
vi. Application Sharing – OFF – no need to share screen as student is working
paper and pencil
vii. Web Tour – OFF student will not have the ability to use the environment to go
to a website.
e. The educator reminds the student of security protocols
i. The COE must be entirely their own work
ii. All tasks and responses are confidential and cannot be shared, copied,
photographed, or recorded except for scanning work completed during
the Synchronous session and submitting work to a secure information
exchange system for review. Student is instructed to delete any scanned
file.
iii. Students are not allowed to use outside sources, prior instructional
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assignments or other electronic devices during the session
iv. The educator is not to provide direct assistance or feedback on the assignment
v. The student must have their Webcam turned on during the session
f. The educator proctors the student as they work in the Synchronous Session. If
Educator is proctoring more than one student’s work each student will have their
own breakout room and the educator will move through the breakout rooms on a
regular basis.
g. At the end of the work session (or if the student finishes working early) the student
will scan and submit the work they have done during that work session (only for
comparison of work done in session and work submitted – see 3d)
2. Student COE Training
a. Students are only allowed to participate in the COE once they have watched the COE
Student Video and have signed the COE Student Agreement Form for the COE Online Schools.
b. During supervision (1e) students are reminded of policies
3. COE Assessment materials are secured at all times
a. Student individual tasks are downloaded from the eCOE site and kept on the
educator’s computer.
b. Tasks are delivered to the students via an internal messaging system, allowing
student to print the task for session work. Students are instructed not to keep
electronic copies on their computer.
c. Students are expected to keep paper-based copies of their work in a secure
location until they are submitted to the educator/Test Administrator or mailed to
the main school office.
d. Prior to submitting tasks to the on-demand educator/Test Administrator or mailing tasks
to the main office, students are instructed to rescan all tasks providing instructor with
the opportunity to compare student’s final set of tasks with the work done over the
course of the class. If there are any discrepancies, student is instructed to complete
another task or student’s submission will not be submitted due to “irregularities” in their
work.
e. Once the student completes an on-demand task the Test Administrator then submits
the task to the school assessment department so it may be securely stored until the
collection is submitted.
f. Instructional support i. It is expected that teachers will assist with concept development and will not
teach directly to any particular inclusion task, use any part of a task to
illustrate a point, or replicate any task in part or in its entirety. Teachers
should build mathematic academic vocabulary and concept development
through planned instructional activities to prepare students for the
mathematics COE.
ii. Once instruction is complete, the educator asks the student if he/she would like
to start a new task or continue to work on an extended time task. Based on the
student’s response – the educator will move the student to a breakout room
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and follow the established protocols from section 1 above.
iii. Student will resubmit work done during that work session into a secure
information exchange system.
g. Educators/Test Administrators do not provide direct guidance or feedback in any
way on specific COE tasks intended for submission by student, and will not suggest,
hint, or recommend to students continuing work on tasks.
4. COE Materials are not to be shared
a. Students are required to shred or delete any paper, electronic file, or other format
in which information may be available about the COE.
5. All student work on collection responses are securely stored between assessment sessions
a. For COE materials stored within the EDS system: the OSPI confidentiality agreement
requires that students do not copy, save, take pictures of, or otherwise record the tasks
or responses within the eCOE system.
b. For student work related to COE tasks outside of the COE system: These files are
uploaded into a secure information exchange system that is private between the
student and the educator. Students are instructed to confirm the file has uploaded,
delete the file from their computers, and empty the computers Recycle Bin. Students
are further instructed that the file can only be accessed during a Synchronous Session
with their educator.
c. For COE tasks that need to remain on printed pages: Students are instructed to keep
COE printed tasks in a secure location and not share them with other individuals. Tasks
are only to be opened when asked to do so by the educator in a class connect session.
The school prints the paper and pencil tasks one time and mails them to the student; it
is the only copy the student will receive. The tasks cannot be copied, shared, or
distributed to anyone except their educator. Students are allowed to scan the task, and
upload it to a secure information exchange system for educator review. Once uploaded
the scanned copy must be deleted from the students computer and the paper copy
must be securely stored.
6. All educators will maintain COE security protocols
a. Test Administrators follow OSPI COE Protocols for Online Schools when proctoring the COE
7. On Demand Tasks
a. Administered in a face-to-face secured environment between the student and a
trained Educator/Test Administrator at a location selected and scheduled by the
school.
Exit Exam Math COE (June 1, 2016 is the only submission this year)
Note: The Exit Exam COE is currently a hybrid assessment with the majority of the work online and the
student graphing on paper. The graphing forms are printed by the teacher with student specific
barcodes. The graph forms must be transferred using a secure information exchange system.
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1. Educator supervision at all times
a. When a student is ready to work on a task, educator turns on access to the eCOE
system
b. The system is opened only if the student appears for a live Synchronous Session
c. The student is placed in a breakout room within the Synchronous Session.
d. Only one student is in any breakout room at any given time. Privilege settings in the
Synchronous Sessions with the required settings for proctoring are provided below
i. Recording of Session - Breakout rooms do not support recording.
Because the student is in a breakout room Test Administrators cannot
record the prompt or the student’s work.
ii. Audio - OFF – controls ability of the student to use a microphone to talk to the
educator
iii. Webcam – ON during the session to allow the educator to watch
them while working
iv. Chat – OFF – student will only be able to chat with their educator, not other
students
v. Whiteboard – OFF – student will not have privileges to use whiteboard
tools inside of the system
vi. Application Sharing – ON – student will be required to share their screen
vii. Web Tour – OFF student will not have the ability to use the environment to go
to a website.
e. The educator reminds the student of security protocols
i. The COE must be entirely their own work
ii. All tasks and responses are confidential and cannot be shared, copied,
photographed, or recorded
iii. Students are not allowed to use outside sources, prior instructional
assignments, or other electronic devices during the session
iv. The educator/Test Administrator cannot provide assistance or feedback on the
assignment
v. The student must share their screen during the live session with the educator
/Test Administrator
vi. The student must have their Webcam turned on during the session
f. The educator opens access to eCOE
g. The educator has the student share their own screen so they can monitor the
student’s progress on the task in eCOE or a Word Processor (if pre-writing is
occurring)
h. The educator proctors the student as they work in the Synchronous Session. If more
than one student is working at a time each student will have their own breakout
room and the educator will move through the breakout rooms on a regular basis.
2. Student COE Training
a. Students are only allowed to participate in the COE once they have watched the COE
Student Video and have signed the COE Student Agreement Form for the COE Online Schools.
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b. During supervision (1e) students are reminded of policies.
3. COE Assessment materials are secured at all times
a. Pre-Work & Rough Drafts done outside of eCOE
i. The task cannot be copied from the eCOE website and added to any other
document
ii. Submitted to a secure information exchange system in the LMS (eCollege)
that is only between the educator and the student (where it can be scanned
by Turnitin.com for plagiarism)
iii. Students agree in the contract to keep no digital or printed copies in their
possession or on their computer.
b. Tasks and related work papers are only opened when under the direct supervision in a
Synchronous Session with a certified Test Administrator and only when the student is
ready to proceed (1d).
c. During Instruction i. The educator will provide the student other tasks or activities that are not part
of the COE Inclusion Bank but aligned to standards for instructional purposes.
Only this task and information from this NON-COE task is used for instruction.
ii. Once instruction is complete, the educator asks the student if he/she would
like to start a new task or continue to work on an extended time task. Based
on the student’s response – the educator reopens the COE task using
established protocols from section 1 above.
d. Test Administrators do not provide guidance or feedback in any way on COE tasks and
will not recommend students continue working on the task.
4. COE Materials are not to be shared
a. Students are required to shred or delete any paper, electronic, or other information
about the COE.
5. All student work on collection responses are securely stored between assessment sessions
a. For COE materials stored within the eCOE system: the OSPI confidentiality agreement
requires that students not copy, save, take pictures of, or otherwise record the tasks or
responses within the eCOE system.
b. For student work related to COE tasks outside of the COE system such as the graph form:
These files are uploaded into a secure information exchange system that is private
between the student and the educator. Students are instructed to confirm the file has
uploaded, delete the file from their computers, and empty the Recycle Bin. Students are
further instructed that the file can only be accessed during a Synchronous Session with
their educator.
6. All educators will maintain COE security protocols
a. Test Administrators follow OSPI COE Protocols for Online Schools when proctoring the
COE
7. On Demand Tasks
a. Administered in a face-to-face secured environment between the student and a trained
Test Administrator at a location selected by and scheduled by the school.
8|Page
Biology (June 1, 2016 is the only submission this year)
1. Educator supervision at all times
a. When a student is ready to work on a task, educator turns on access to the eCOE
system
b. The system is opened only if the student appears for a live Synchronous Session
c. The student is placed in a breakout room within the Synchronous Session.
d. Only one student is in any breakout room at any given time. Privilege settings in the
Synchronous Sessions with the required settings for proctoring are provided below
i. Recording of Session - Breakout rooms do not support recording.
Because the student is in a breakout room Test Administrators cannot
record the prompt or the student’s work.
ii. Audio - OFF – controls ability of the student to use a microphone to talk to the
educator
iii. Webcam – ON during the session to allow the educator to watch
them while working
iv. Chat – OFF – student will only be able to chat with their educator, not other
students
v. Whiteboard – OFF – student will not have privileges to use whiteboard
tools inside of the system
vi. Application Sharing – ON – student will be required to share their screen
vii. Web Tour – OFF student will not have the ability to use the environment to go
to a website.
e. The educator reminds the student of security protocols
i. The COE must be entirely their own work
ii. All tasks and responses are confidential and cannot be shared, copied,
photographed, or recorded
iii. Students are not allowed to use outside sources, prior instructional
assignments, or other electronic devices during the session
iv. The educator /Test Administrator cannot provide assistance or feedback on
the assignment
v. The student must share their screen during the live session with the educator
/Test Administrator
vi. The student must have their Webcam turned on during the session
f. The educator opens access to eCOE
g. The educator has the student share their own screen so they can monitor the
student’s progress on the task in eCOE or a Word Processor (if pre-writing is
occurring)
h. The educator proctors the student as they work in the Synchronous Session. If more
than one student is working at a time each student will have their own breakout
room and the educator will move through the breakout rooms on a regular basis.
2. Student COE Training
9|Page
a. Students are only allowed to participate in the COE once they have watched the COE
Student Video and have signed the COE Student Agreement Form for the COE Online Schools.
b. During supervision (1e) students are reminded of policies.
3. COE Assessment materials are secured at all times
a. Pre-Work & Rough Drafts done outside of eCOE
i. The task cannot be copied from the eCOE website and added to any other
document
ii. Submitted to a secure information exchange system that is only between the
educator and the student (where it can be scanned by Turnitin.com for
plagiarism)
iii. Students agree in the contract to keep no digital or printed copies in their
possession or on their computer.
b. Tasks and related work papers are only opened when under the direct supervision in a
Synchronous Session with an educator /Test Administrator and only when the student is
ready to proceed (1d).
c. During Instruction i. The educator will provide the student other tasks or activities that are not part
of the COE Inclusion Bank but aligned to standards for instructional purposes.
Only this task and information from this NON-COE task is used for instruction.
ii. Once instruction is complete, the educator asks the student if he/she would
like to start a new task or continue to work on an extended time task. Based
on the student’s response – the educator reopens the COE task using
established protocols from section 1 above.
d. Test Administrators do not provide guidance or feedback in any way on COE tasks and
will not recommend students continue working on the task.
4. COE Materials are not to be shared
a. Students are required to shred or delete any paper, electronic, or other information
about the COE
5. All student work on collection responses are securely stored between assessment sessions
a. For COE materials stored within the eCOE system: the OSPI confidentiality agreement
requires that students do not copy, save, take pictures of, or otherwise record the tasks
or responses within the eCOE system.
b. For student work related to COE tasks outside of the COE system: These files are
uploaded into a secure information exchange system that is private between the student
and the educator. Students are instructed to confirm the file has uploaded and then to
delete the file from their computers and empty the Recycle Bin. Students are further
instructed that the file can only be accessed during a Synchronous Session with their
educator.
6. All educators will maintain COE security protocols
a. Test Administrators follow OSPI COE Protocols for Online Schools when proctoring the
COE
7. On Demand Tasks
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a. Administered in a face-to-face secured environment between the student and a trained
Test Administrator at a location selected by and scheduled by the school.
COE Online School Test Irregularity Terms and Conditions
Online schools may administer the COE assessment according to the protocols and guidance of this
document, OSPI COE Protocols for Online Schools, as long as there are no test irregularities identified.
If an online COE student is identified as having a test irregularity, the school will be placed on
probation for the next submission cycle. This probation would require the entire COE, on-demand
and extended time tasks, be administered in a Face-to-Face secured environment between the
student and a trained Test Administrator at a location selected and scheduled by the school.
A testing irregularity is one or more samples discovered in a student’s COE during scoring that appears
problematic due to possible evidence of inauthentic student work.


The work sample contains student work that is presented as unique to that student but is
actually copied, or mostly copied, from one or more sites on the internet.
The work sample is an exact or near word-for-word copy of a work sample from another
student.
We expect COE educators/Test Administrators and students to participate in the following COE
trainings prior to interfacing with the online system:
Educators /Test Administrators - prior to working with students on COE compilation:
1. Read the COE guidelines and policies at: www.coe.k12.wa.us
2. Read the OSPI COE Protocols for Online Schools
3. Participate in at least one COE webinar
4. Sign the Online COE Teacher Test Security Form
Students - prior to working on the compilation of a COE:
1. Watch the COE Student Video for the appropriate content area found at:
http://www.coe.k12.wa.us/Page/70
2. Sign the COE Student Agreement Form for the COE - Online Schools (included in this
document).
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Student Agreement Form for the COE - Online Schools
Name of Student:
COE Type:
By signing below, I agree to the following –

I can only work on and access my COE tasks and related work papers while I am working under the
direct supervision of my educator in Class Connect

My educator is not allowed to discuss, provide feedback, or help me in any way on the tasks that I
am submitting for my COE

While working on COE test tasks, I will





Share my computer desktop to allow the educator to monitor my computer

Not copy or record in any way the task or my response
Turn on my WebCam so the educator can watch me take the exam
Submit my own original work
Not use any outside resources (internet, cell phone, MP3 player, websites, notes from
instructional sessions, etc.)
After I am done working on COE test tasks, I will

Keep all information regarding the prompt confidential and not talk about the task with
anyone

Upload any related files that cannot be stored in the eCOE system managed by the
state to an appropriate secure information exchange system inside my course

Confirm that the file successfully uploaded to the secure information exchange system,
delete the file from my computer, and empty the computer trash/recycle bin

Not access the file until I am working on the task again within a live session with my educator

The school reserves the right to not submit my collection if I have not followed school policies,
instructions from the educators/Test Administrators, or am found to have cheated while taking
the assessment.

I will appear at the appropriate date and time to complete my On Demand task/assignment at a
location selected by and scheduled by the school.

I will follow the schedule as outlined below to ensure my submission is ready to submit to the state –

[Educator Created Schedule]
□ I confirm I have watched the COE Student Video on Plagiarism. I understand that I cannot access any outside
resources while working on my collection and that if I do, the result will be an invalidation of the entire collection.
Student Signature: ____________________________________________________
Date: _________________________________
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Date: Online COE Teacher/Test Administrator Test Security Form 2015-16
Educator supervision at all times. The COE, like all state assessments, must be
administered by trained staff members of a school district (e.g., educators, ESAs, EAs, substitute
educator s) under the general supervision of a certificated employee. Student educators and interns
have a contractual relationship with the school district — even though they are not paid employees —
and may assist in the administration of the assessments, including proctoring. Volunteers may not
administer or assist in the administration of any state assessments including the COE, and are not
permitted to assist with handling secure test material. Volunteers may assist in the supervision of
students who need a break or have completed testing.
No outside sources are allowed. These sources, which include electronic devices, internet
access, textbooks, or classroom instructional assignments, are not to be used by a student in
responding to tasks assigned as part of his or her collection submission. In accordance with the
administration of any assessment, please review the District Coordinators Manual for Test Security.
COE Assessment materials must be secure at all times. The inclusion bank tasks, passages
and scenarios are not to be used for instruction or curriculum. COE tasks are not to be used, in part or
entirety, as templates, or samples for instructional purposes. COE materials are for the assessment
only. Duplication of the COE materials for any purpose other than providing students with the materials
needed to respond to the tasks for submission is not allowed. Tasks, passages, and scenarios may be
printed one per student for the sole purpose of student completion of the tasks and submission of the
tasks. The District Coordinator must alert the State Test Coordinator through EDS, under the
Assessment Reporting Management System (ARMS) application, by fax 360-586-2728, or by phone at
360-725-6353 in the event of violation of the applicable test security protocols. Additional guidance can
be obtained by calling Kimberly DeRousie at 360-725-6353 or 360-870-4860.
COE Materials are not to be shared. All COE content area tasks, biology scenarios, and
reading passages are not to be shared in any manner in part or entirety with colleagues, or transmitted
through any device with cellular, messaging, or wireless capabilities (e.g., email, cell phones, pagers,
iPods, tablets, other web-enabled devices, photo technology). RCW 28A.635.040
(apps.leg.wa.gov/rcw/default).
All student work on collection responses are securely stored between assessment
sessions. All extended time student work samples that are not retained in the eCOE system managed
by the state are stored in a secure information exchange system and not accessed until the next
scheduled work session with both the educator and student present. All on-demand student work
samples are securely stored between assessment sessions.
All educators will maintain COE security protocols. Persons having access, directly or
indirectly, to COE materials, online submissions, student work, or secure test material, must ensure the
confidentiality of the test material/information under their control. During and/or between assessment
opportunities in the school year, educators/Test Administrators may not in any way make specific
comments or provide specific feedback on student answers or direct students to change COE answers.
This would include, but not be limited to: making answers or answer keys available to students,
changing student responses, or providing feedback specific to a student response. The COE Collection
of Evidence, unlike other state assessment, is uniquely designed to be given over a semester or school
13 | P a g e
year in parts. During the course of assisting students in preparing their COEs, educators should
continue to teach and reteach the state standards.
Educator/Test Administrator Name (print): _________________________________________
Educator/Test Administrator (signature): ___________________________________________
Date: _________________________________
___________________________________________________________________________
District Coordinator Name (print): _______________________________________
District Coordinator (signature): _________________________________________
Date: __________________________________
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