Summer Arts Under the Umbrella
Care of a Mildly-ill Camper, Medication Administration, and
Emergency Procedure Summary
The Umbrella and the Summer Arts Under the Umbrella (SAUU) program consider the health
and safety of children of paramount importance. To that end, we have established the
following policies around the care and needs of children.
RECORDS
All health forms must be on file prior to any child beginning his/her summer session. It is a
violation of state regulations to allow any child to engage in activities at SAUU without the
proper health information complete, up to date, and on file.
MILD ILLNESS
If a child is feeling mildly ill during the day, every effort will be made to care for them at SAUU.
In the event of a mild illness that does not warrant being sent home, we provide a private place
with a cot for children to recline for the duration of their symptoms. However, should their
illness be better cared for at home, parents will be asked to make arrangements for them to be
picked-up. We ask that parents do not send children to camp if they are not feeling well that
morning. We will call home if a child experiences fever, nausea, vomiting, rashes, a bump to the
head, or any other injury that would require further observation.
Please keep a child at home if he/she experiences any of the following symptoms:
 Fever of 100 degrees or higher (Children should be fever-free and off Tylenol for 24 hours
before returning to SAUU)
 Flu-like symptoms
 Sore throat, particularly with swollen glands
 Cold symptoms such as repeated coughing or sneezing, which are likely to spread infection
 Significant headache, stomachache, or chest pain
 Obvious infections such as chicken pox (all lesions should be crusted over before returning
to SAUU)
 Contagious skin disease such as impetigo
 Contagious illness such as strep throat
 Conjunctivitis (must be on antibiotics; see below)
 Nits or head lice
 Any illness where a child is unable to participate fully in SAUU activities
Note: Children placed on antibiotics should be on them for 24 hours before returning to SAUU.
MEDICATIONS
Prescription medications must be in the original pharmacy containers. We require a written
order from the doctor and signed consent from parent before administering any prescription
medication. The parent should deliver medication directly to one of the Health Supervisors,
each Monday. If prescription medication requires refrigeration, parents must bring it in a sealed
container, which will be stored in our on-site refrigerator or freezer. It is the parent’s
responsibility to deliver and retrieve medications daily.
To provide specific over-the-counter medications for a child, it must be in the original
packaging, and a written consent with specific instructions re: dosage and frequency must be
included, signed by the child’s physician or parent. If there is any question about the dosage or
frequency, we will not administer a medication.
The Health Supervisor will call parents to obtain verbal permission if a non-emergency need
arises for over the counter medications that we stock such as Acetaminophen, Ibuprofen, and
Benadryl. Parents may write a letter giving permission ahead of time.
It is the responsibility of parents to make SAUU staff and administration aware of any chronic
illness such as asthma, diabetes, seizure disorder or any life-threatening allergy of their child. In
instances such as these, an Emergency Care Plan signed by parents and doctor must be
provided to the Health Supervisor. This plan should outline measures to be taken in the event
of emergency, including medication and dosage to be administered. If a child has a severe
allergy or asthma that may require an EpiPen and/or inhaler, parents must provide SAUU with
two EpiPens and/or inhalers, one of which will be carried by the Assistant Teacher, and one that
will be kept in the Infirmary and used in the event of an emergency.
Medication Administration Log
The Health Supervisor will maintain a daily log for medication administration for each
Medication Request/Permission received.
Authorization for Medication Form
All parents are required to fill out a Camper Emergency Contact and Health Record Form before
any prescription or non-prescription medications can be administered.
Topical Ointments
Topical ointments such as bug spray and sunscreen will be administered if the staff deems it
necessary for the health and safety of the children unless specifically instructed by a parent or
physician not to do so or written on the Camper Emergency Contact and Health Record Form.
Topical ointments for first aid such as Neosporin and Burn Gel will be administered as needed
for appropriate injuries unless written request signed by a physician or parent is delivered to
the Health Supervisor.
FIRST AID EQUIPMENT
First Aid will be administered and maintained by the Health Supervisors in the Director’s Office.
However, there will be a small first aid kit in each class, having the minimum contents of the
standard first aid kit and supplies recommended by the American Red Cross and Early
Education and Care:
Rolled Gauze
Adhesive Tape
Gauze Pads
Resuscitation Mask
Triangular Bandage
Blanket
Scissors
Tweezers
Hand Cleaner
Band-Aids
Disposable Gloves
Cold Pack
EMERGENCIES
Parents should make sure that we have correct phone numbers on file for the entire time a
child is at SAUU. Although they are infrequent, emergencies do happen. Many of our Lead
Teachers and Assistant Teachers are certified in CPR and First Aid.
We want to be able to reach parents so that they are available for their child. The Health
Supervisor will call parents and guardians immediately following initial care of the child, when
the child requests that we call, or when it is determined that the child should not return to the
group in order to receive further medical attention or for other health reasons.
If there is an emergency that requires a call to 911, we will notify parents immediately. The
Director of Education will be notified as well as the Executive Director of the Umbrella. In the
event that a child needs transportation in an ambulance and a parent has not yet arrived, either
the Director of Education or the Executive Director will accompany the child to the hospital.
On-Site Health Supervisors: Jason Springer, Director of Education; TBD, Program Coordinator
Off-Site Health Care Consultant:
Dr. Stephen Jenkins
Concord Hillside Medical Associates
242 Baker Avenue, Concord, MA 01742
978-287-9300
Parents may request a full version of the Health Care Policy, Background check policy, Discipline
policy and grievance procedures.