Healthwatch Portsmouth Board
Minutes of Meeting
12th November 2014, 4-6 pm
Frank Sorrel Centre
ITEM 1 – Introductions
Present: Simon Haill (SH), Roger Batterbury (RB), Jenny Brent, (JB), Carol Elliott (CE) Representing Zoe Gray
(ZG), Lynne Rigby (LR), Mike Baker (MB), Tony Horne (TH), Graham Heaney (Chair) (GH), Geoff Jacobs (GJ),
Nick Murdoch (NM), Tony Horne (TH), James Sandy (JS) , Fergus Cameron (FC) (Secretary)
The appointments of GH, NM and GJ to the Board were formally ratified.
Member of the Public attending: Tim Milewa (TM)
ITEM 2 - Apologies
Ken Ebbens (KE) Zoe Gray (ZG)
ITEM 3 – Minutes of the Meeting – 3 September 2014
The Board accepted the minutes of the Meeting held on 3rd Sept 14 and recommended their ratification at
this Meeting held in public. These minutes will be posted on the HW Website.
ITEM 4 – Actions Arising /Outstanding
No.
1.
2.
3
4.
Action
Integrate HWB TOR and Role Description into single
document (HWM). Role of Chairperson to be circulated to
Board Members and ratified at next Meeting in Public
(HWM)
Training – Members indicated interest in “Enter & View”
Training (RB,JB,LR).
SH to arrange requisite training .
Priorities 14/15 : Cancer Services: KE
Mental Health: SF,NM
Medical Equipment: LR
LR to take Medical Equipment forward
KE to review and represent Cancer Services by next Board
Meeting.
NM & SF to present PID by next Board Meeting
The Google Link to establish a HW Event Calendars has been
set up. There are some technical issues to be resolved (SH).
Will include events, external meetings and HWB meetings.
Board Members wishing to add items to the calendar should
notify carl.poffley@training-links.co.uk..
BY
By Next Meeting in
Public
Course provisionally
arranged for Thurs 15th
Jan 15
Ongoing.
(Agenda Item 8 Refers)
December
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Healthwatch Portsmouth Board
5.
7
8
9
10
11
12
13
14
15
SF to write to South Central Ambulance Service for
clarification of Placebo opt out. SH to canvas HW
membership for their reaction/thoughts
Board Members encouraged to participate in HW External
Events. SH to produce events timetable by 5th Nov 14
JB to contact Portsmouth College (Apprentices) and report
to Board
Board Role Specialists to present Terms of Reference for
their area by next meeting. Complete the description and
output template in advance of next meeting for circulation
7 working days before the next meeting (Mon 5th Jan 15)
SH to present Options Note future strategy for appointing
new Board Members
Board Members to submit EOI for appointment as Chair
SH to invite CCG to Feb 2015 HWB Meeting
Board agreed to hold AGM on 25th Feb 2015
Board Members to routinely populate Google Events
Calender via the HW On Line Editor .
Board Members Declarations of Interest (DOI) remain
outstanding and SH will speak with individuals concerned.
Ongoing. SF to present
draft letter at next
meeting.
Completed
Completed
GH,RB,GJ,JB,LR,MB,NM
Ongoing
Completed
Completed
Completed
Completed
Ongoing
December
ITEM 5 BOARD CHAIR
It was planned to interview 2 candidates for the Chair at a recent Independent Appointments Panel, however
one candidate was unable to attend on the day due to illness. In order to ensure fairness and transparency of
process it was agreed that the original panel should re-convene for a second time at the earliest opportunity
to interview the other candidate. The appointment of the selected candidate for the role of Chair will be
ratified at the next HWB Meeting in Public (14th Jan 15) (5pm – 6pm).
JB expressed concern that the Board is consistently hampered in it’s role by the lack of a dedicated Chair. She
was also concerned that the decision to re-convene the Appointment Board next month will further delay
resolution of this particular situation.
ITEM 6 – HW TEAM UPDATE
SH submitted a verbal update of HW Portsmouth activity for the month of Oct 14. A written brief was
subsequently circulated to all Board Members Out of Committee (OOC).
ITEM 7 GOVERNANCE
7a: ROLE & DESCRIPTION OF HW BOARD MEMBERS
This document was original presented to the Board at the July meeting and was subsequently used as a basis
for discussion at the Away Day. Since then a number of changes have occurred at and these have now been
incorporated. In particular GH stated that he understood that the Interim Code of Conduct for Board
Members continues to be applicable for the current Board. A number of new amendments to the document
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Healthwatch Portsmouth Board
were put forward by Board Members. These will be incorporated as track changes and the revised document
will be circulated to Members before the document is presented for final ratification at the meeting in Public
14th January 2015.
ACTION: HW to integrate TOR and Role Description into a single document and present for ratification at
next meeting.
Date of issue/revision to be added to document.
Role of Chairperson document to be circulated to Board Members and presented for ratification at next
meeting.
7b: TERMS OF REFERENCE HW BOARD MEMBERS
A number of amendments to this document were proposed by the Board. It will be taken forward in the
same manner as Item 7a. Some Board Members Declarations of Interest (DOI) remain outstanding and SH
will speak with individuals concerned.
ACTION: As for 7a.
7c: OPTIONS FOR APPOINTING NEW BOARD MEMBERS & LENGTH OF SERVICE
This item was withdrawn from the meeting due to agenda time pressures. It will be presented for ratification
at the next Meeting in Public – 14th Jan 2015
ACTION: HW present for ratification at next Meeting in Public (Wed Jan 14th 2015)
ITEM 8 – Priorities for 2014-2015
Medical Equipment: This PID (which refers to portable equipment) was accepted by the Board and it was
agreed that LR should take it forward. JS sought confirmation that the PID had an “engaging question” – LR
agreed to liaise with JS and answer this question.
ACTION: LR to take this priority forward and update Board on it’s progress as necessary
Cancer Services: The Board considered that the draft PID needed further work and refining before it could
be endorsed. SH reiterated that the subject had been refined to reflect discussions with Portsmouth CCG and
Dr Maxwell. The Board considered that the overall content of the PID was still too vague.
ACTION: KE to represent the PID to the Board at the next meeting.
Mental Health: This PID is not yet ready for endorsement by the Board. NM is looking at a Rapid
Participatory Needs approach to this project, as discussed with Dr Maxwell, as a recommended approach to
developing knowledge. In addition NM and SF intend to investigate further at a focus on “suicide in young
men, and domestic harm. LR stated that the associated research should address issues of cumulative impact.
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Healthwatch Portsmouth Board
ACTION: NM and SF to present the PID to the Board at the next meeting.
ITEM 9 – TORS FOR BOARD SPECIALIST LEAD
A presentation was given by GJ on the issue of “Quality”. His intention is to gain a fuller knowledge of what
HW Board Activity actually is. Once he has this knowledge he will apply the principals of Quality and Output
to the other Board Members Lead Areas.
ACTION: Board Specialist Leads to complete the description and output template in advance of next
meeting for circulation 7 working days before the next meeting (Mon 5th Jan 15)
ITEM 10 – FORTHCOMING MEETINGS (GOOGLE CALENDER)
Board Members are invited to update this Calender on a regular basis. Please keep the Editor (Carl Poffley)
fully informed of forthcoming events relating to HW.
ACTION: All Board Members
ITEM 11 - AOB
SF informed the Board that a Cancer Support Centre is opening in Cosham. In addition there is a recent press
release commenting that users of drug and alcohol services are not having their care records transferred to
their respective GP on discharge.
CE commented that the Patey Centre is closing and the future of related Services remains unclear.
A new Health Café is opening at the Portsmouth Disability Forum on 15th December 2014. Board Members
are requested to help publicise this new initiative and attend where possible.
NM commented that he felt that he could best make a contribution to HW from his Clinical Background,
rather than being involved in what appears to be the current principal activity of the Board – discussing
Governance.
TH will update the Board at the next meeting on the business of the Health and Well Being Board.
It was proposed that either the Chair or Vice Chair will attend all future weekly HWB Adviser meetings held
at 0830 every Thursday at Learning Links Office. (endorsed by LR)
TH stated that the future involvement of the 3 HWB Advisers with the Board will need to be discussed early
in the New Year.
ACTION: SH to invite the CCG to present to the AGM (25th February 2015)
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Healthwatch Portsmouth Board
Date of Next Meeting (Development) Weds 14th January 2015 – 4pm-5pm – St George’s Business Centre
Date of Next Meeting in Public
Weds 14th January 2015 – 5pm-6pm – 5pm-6pm – St George’s BC
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