THROUGH SPEED POST
OFFICE OF THE DY. COMMISSIONER OF POLICE: NEW DELHI DISTT.
PARLIAMENT STREET; NEW DELHI (FAX NO.23347184)
No.
63135-44
/Admn.(I)/NDD dated Delhi, the 23/12/2015
To
1. M/s Haldiram’s Products Pvt. Ltd., 19-A, Shivaji Marg, Najafgarh Road, Moti
Nagar, Delhi-15.
2. M/s Bangla Foods, R-255, Greater Kailash, Part-I, New Delhi.
3. M/s Dawat Caterers, B-53/1, East of Kailash, New Delhi-65.
4. M/s Chawla Caterers, 11, B.K. Dutta Mkt., Jor Bagh Lane, New Delhi.
5. M/s B.S. Caterers, 5344, Nehru Bazar, Lado Ghati, Pahar Ganj, N. Delhi.
6. M/s Rama Caterers, WZ-1384, Multani Mohalla, Rani Bagh, Delhi.
7. M/s Prakash Sweets, 2913, SSA Road, Darya Ganj, New Delhi.
8. M/s Durga Sweets Corner, 2411, Karma Bangash, Darya Ganj, Delhi.
9. M/s Aggarwal Sweets, Shop No. 3, Krishanan Menan Lane, Delhi-14.
10. M/s Paradise exclusive Catering Service, D-53, Basement Paryavaran
Complex, New Delhi.
Subject:
Tender for Purchase/supply of 15,000 Nos. Food Packets for use in New Delhi
District during full dress rehearsal in connection with Republic Day Arrangement2016.
*******
This office intends to Purchase/supply of 15,000 Nos. Food Packets for use in
New Delhi Distt. during full dress rehearsal in connection with Republic Day Arrangement-2016.
The tender can be sent through registered post, Speed Post, Courier or put personally in the
sealed tender box kept in front of the office of the undersigned situated at Police Station
Parliament Street, New Delhi latest by 1100 Hrs. on 07.01.2016 and no request will be
entertained thereafter. The quotations will be opened on 07.01.2016 at 1200 Hrs. by the
Purchase Committee.
The tender terms & conditions, specification of Purchase/supply of 15,000 Nos.
Food Packets for use in New Delhi Distt. during full dress rehearsal in connection with Republic
Day Arrangement-2016 and tender format can be downloaded from Delhi Police website
www.delhipolice.nic.in or can be obtained from the office of the undersigned or HAA Branch free
of cost on producing the authority letter of the firm on any working day from 10.00 A.M. to 5.00
P.M. At the time of submitting the tender a demand draft of Tender Fee/application fees as well
as EMD as mentioned in terms & conditions should be attached with tender form in favour of
DCP/New Delhi District.
In case the due date is declared a holiday, the tender shall be opened on
the next working day.
-sdADDL. DY. COMMISSIONER OF POLICE,
NEW DELHI DISTT.:NEW DELHI.
TERMS & CONDITIONS
Sealed tenders are invited in two bid system i.e. Technical Bid and Financial bid by the
undersigned from the firms/traders dealing in the trade for the purchase of following item(s) through
registered, Courier post or these can be put personally in the sealed tender box kept in front of office
of the undersigned located at Police Station, Parliament Street, New Delhi by 1100 hours on
07.01.2016:S. No.
Name of the item
Qty.
1.
Food Packet including following 15,000
ingredients :
Pkts.
a) Veg. Petties - 01
b) Kachori - 01
c) Water Bottle (200 ml) - 01
d) Ballusai (50 gm) – 01
e) Packing (Sauce Pouch -2 Nos.
(5 gm) & Tissue Paper-1)
Delivery
Period
On
the
night
of
22.01.2016
Application
Earnest
Fee
Money
Rs.
200/- Rs. 30,000/(nonrefundable)
Tenderers are advised to quote their Rate after careful study of the tender specifications
as well as the following terms and conditions:1.
Separate envelope should be used for TECHNICAL BID as well as for PRICE BID. The
word "TECHNICAL BID/PRICE BID for the Purchase of 15,000 Nos. food packets for use
in New Delhi District during full dress rehearsal in connection with Republic Day
Arrangement-2016 due to open on 07.01.2016 at 1200 Hrs. shall be prominently marked
on the top of each envelope item wise separately. Both these bids shall further be put in
one envelope and sealed properly before putting in tender Box duly super scribed.
2.
The tenders should reach this office by 1100 Hrs. on 07.01.2016 as per tender notice.
3.
The Technical Bids will be opened first on 07.01.2016 at 1200 Hrs. and the PRICE BIDS
will be opened only after scrutiny of technical bid.
4.
Only Sales Tax/VAT/Service Tax payee agencies are eligible to fill this tender. Interested
agencies shall quote their sale tax number/Tin Number of VAT/Service Tax Number in
their quotation and also attach documentary proof of having registered with Sales
Tax/VAT department/Service Tax Deptt. for the sale/supply of such store/items etc. with
the technical bid.
Latest/current Sales Tax/VAT clearance certificate/Service Tax clearance certificate or
latest Sales Tax/VAT/Service Tax deposited with sales tax/VAT department in the
language of English/Hindi must be attached with technical bid.
5.
6.
All the bidders shall also submit a copy of certificate issued by Govt. of India/Delhi (Health
Department) for running of catering/food shop with the technical bid.
7.
The application fee is non refundable.
8.
In case the firm fails to attach the draft of application fee, the tender shall be rejected.
9.
10.
Incomplete tender will not be accepted.
Conditional tender will not be accepted.
11.
Optional tender will not be accepted. The firm should have to quote only for one sample.
The option either in sample or in rates will not be accepted and the tender will be rejected
straightway.
12.
All SSI units registered with NSIC/DGS&D for the specific item are exempted from the
EMD. They have to enclose valid registration document /exemption certificate with their
tender.
13.
No tender will be accepted without requisite E.M.D. as mentioned in tender notice. The
E.M.D. shall be in the shape of A/C Payee Demand Draft in favour of Dy. Commissioner of
Police, New Delhi District, New Delhi payable at Delhi. The EMD can also be submitted
either in the shape of FDR, Banker’s cheque or Bank Guarantee from any Commercial
Bank in an acceptable manner. No interest will be given on E.M.D. The EMD should be
valid for Forty Five days beyond bid validity.
14.
Tenderer would not be permitted to alter or modify their bids after expiry of the deadline for
receipt of Bids.
15.
The price must be quoted as per proforma for price schedule Annexure “A”. Nothing over
and above the quoted price would be payable to the successful bidder. Any over
writing/cutting etc. render the tender invalid. The option in the rates will not be entertained
and the tender will be rejected straightway.
16.
The firm whose rates are accepted will have to deposit 10% of the total cost of the item as
Performance Security in the shape of Bank Draft/Bank Guarantee/FDR in favour of DCP/
New Delhi District, New Delhi before the supply order is placed to the firm.
17.
18.
In case the firm fails to deposit the security money, the EMD of the firm will be forfeited.
In case, the firm does not complete the supply within the delivery period, liquidated
damage charges will be charged @ Rs.100/- per food packet and action will be taken to
blacklisting the firm and forfeiture of its Security money. No interest will be given on
Security Money.
The tenderer can remain present himself or his authorize representative at the time of
opening of tender.
19.
20.
The purchase committee, in order to satisfy itself can order on the spot enquiry to verify
the soundness & capability of the item and any other information given by the tendering
firms.
21.
The Bid shall remain valid upto 31.1.2016.
22.
The rates will be F.O.R. at P.S. Parliament Street, New Delhi District New Delhi.
23.
In case the firm fails to supply the item within stipulated delivery period, the item will be
procured from the open market and the difference of cost, if any, will be recovered from
the Security Money and pending bills of the defaulting firm, by calling explanation after
issuing notice.
24.
The quantity of the items mentioned in the tender notice can be increased or decreased, at
any stage till the delivery of consignment is completed.
25.
Tender envelope(s) must be sealed and super scribed" TENDER FOR THE
PURCHASE/SUPPLY OF FOOD PACKETS” which shall be addressed to Dy.
Commissioner of Police, New Delhi District, New Delhi.
26.
Tenderer(s) shall submit a sample of food packets with ingredients with the Technical Bid.
27.
All the firms/company participating in the Tender must submit a list of their
owners/partners/directors etc. and a Certificate to the effect that the firm/company is
neither blacklisted by any Govt. Department nor any Criminal Case is registered against
the firm or its owner, partners or directors anywhere in India.
28.
In case, any vendor will found in the activities to pool the tender, the criminal case will be
registered against them and their firm will be blacklisted. Their tender application will also
be rejected straightway without entertain any request/representation by the Committee.
29.
The payment will be made on receipt/acceptance of store in good condition as per
prescribed specification. No advance payment will be made.
30.
No claim for interest in case of delayed payment will be entertained by the Department.
31.
A copy of terms and conditions duly signed by the tenderer, as a token of acceptance of
the same should be attached alongwith the tender.
32.
The Purchase Committee reserves the right to relax any terms and condition in the govt.
interest, with the approval of competent authority.
33.
The purchase committee reserves the right to reject any tender or all tenders without
assigning any reasons thereof.
34.
All disputes are subject to the jurisdiction of the Courts in the N.C.T. of Delhi.
35.
Foreign Companies shall participate in the tender, only through their Distributes/Agent in
India. No foreign company shall be entertained directly.
36.
In case of violation of any clause of contract/agreement deed, the explanation of the firm
can be called by issuing show cause notice, if the reply is not found satisfactory. Security
money can be forfeited as well as action for blacklisting can also be taken prior to taking
any legal action.
37.
The tender will be rejected straight way without assigning any reasons if the firm/company
involves in any criminal case, declared black listed by any Govt./Semi govt. department/
agencies etc.
In case of any differences, the firm can be called for negotiation to patch up the
differences on table prior to approaching Court.
Only authorized representatives will be allowed to attend the meeting of the Purchase
Committee. They should also bring Letter-Head of the Firm with an undertaking that any
decision/negotiation taken by them would be accepted by the firms.
The demand draft of application fee should be in favour of Dy. Commissioner of Police,
New Delhi District, New Delhi payable at Delhi.
38.
39.
40.
NOTE :-
(A)
DOCUMENTS REQUIRED TO BE ATTACHED WITH TECHNICAL BID IN THE
FOLLOWING ORDER :-
1.
2.
3.
E.M.D. in favour of DCP/New Delhi District, New Delhi amounting to Rs. 30,000/-.
Copy of Sales Tax/ VAT/Service Registration Certificate.
Copy of Latest Sales Tax/Service Tax Clearance Certificate or Latest VAT/Service Tax
deposit receipt.
Copy of Certificate issued by Govt. of India/Delhi (Health Department) or any Govt.
Department for running of Catering/food shop.
Certificate regarding registration with DGS&D, NSIC, if claim EMD exemption.
Copy of terms and conditions duly signed with seal of the firm, in token of acceptance of
terms and conditions.
Sample of food packets including ingredients.
All the firms participating in the Tender must submit a list of their owner/partners etc. and
a Certificate to the effect that the firm is neither blacklisted by any Govt. Department nor
any Criminal Case is registered against the firm or its owner or partners anywhere in
India.
The Demand draft of application fee be attached with tender form.
All Other supporting documents as required in the tender shall be attached.
4.
5.
6.
7.
8.
9.
10.
(B)
DOCUMENTS REQUIRED TO BE ATTACHED WITH COMMERCIAL/PRICE BID IN
THE FOLLOWING ORDER :PRICE BID shall contain price only and no other documents shall be enclosed with the
price bid.
Details of Rates, inclusive of all taxes including freight etc. of Food Packets quoted by
the tenderer shall be submitted on their letter Pad in clear terms, in words and in figures.
The cutting & over-writing not valid. The option in the rates will not be entertained.
-sdADDL. DY. COMMISSIONER OF POLICE:
NEW DELHI DISTRICT, NEW DELHI.
SIGN. OF TENDERER __________________
NAME IN BLOCK LETTERS:_____________
FULL ADDRESS : _____________________
TENDER FORMAT
TENDER FOR THE PURCHASE OF 15,000 NOS. FOOD PACKETS FOR USE IN NEW
DELHI DISTRICT DURING DURING FULL DRESS REHEARSAL IN CONNECTION WITH
REPUBLIC DAY ARRANGEMENT-2016.
1.
NAME OF THE FIRM
:__________________________
2.
CORRESPONDENCE ADDRESS
WITH TELEPHONE AND FAX NO
:__________________________
LOCAL ADDRESS WITH TELEPHONE
AND FAX NO.
:__________________________
WHETHER REGISTERED WITH NSIC
/DGS&D, IF YES, ATTACH COPY
:___________________________
5.
SALES TAX/VAT REGISTRATION PROOF
:___________________________
6.
SERVICE TAX REGISTRATION PROOF
:___________________________
7.
CERTIFICATE FOR RUNNING OF FOOD/
CATERERING SHOP ISSUED BY GOVT. OF
INDIA/DELHI (HEALTH DEPARTMENT)
:___________________________
3.
4.
8.
LATEST SERVICE TAX DEPOSIT RECEIPT :___________________________
9.
LATEST SALE TAX/VAT CLEARANCE
CERTIFICATE OR VAT DEPOSIT RECEIPT : ___________________________
10.
SAMPLE OF FOOD PACKET INCLUDING
INGREDIENTS TO BE SUPPLIED
: ___________________________
11.
PROOF OF PAST PERFORMANCE, IF ANY : ___________________________
12.
LIST OF OWNERS/PARTNERS AND
CERTIFICATION REG. BLACKLIST &
CRL. CASE ATTACHED OR NOT
: __________________________
13.
APPLICATION FEE
: ___________________________
14.
EARNEST MONEY DETAIL
: __________________________
15.
COPY OF TERMS AND CONDITON
(DULY SIGNED)
SIGNATURE OF THE TENDERER
WITH STAMP.
______________________________
______________________________
:____________________________
ANNEXURE – A
PROFORMS FOR PRICE SCHEDULE
(Endorse with commercial bid)
TENDER FOR FOOD PACKETS FOR USE IN NEW DELHI DISTRICT DURING DURING FULL
DRESS REHEARSAL IN CONNECTION WITH R.D. ARRANGEMENT 2016.
Date of opening 07.01.2016
Time 1200 Hrs.
We hereby quoted our rates as below:
S.No.
a
1.
Description of work/item
b
Food Packet including following
ingredients :
a) Veg. Petties - 01
b) Kachori - 01
c) Water Bottle (200 ml) - 01
d) Ballusai (50 gm) – 01
e) Packing (Sauce Pouch -2 (5 gm)
& Tissue Paper-1)
Qty.
c
15,000
Nos.
Unit Price
in Indian
Rupees
d
Sales Tax/VAT
in
Indian
Rupees
f
Total Price for
Destination
in
Indian Rupees
i
It is hereby certified that we have understood all the terms and conditions specified in the tender
document and are thoroughly aware of the nature of job required to be done and stores/items to be supplied.
We agree to abide by all the tender terms and conditions.
We hereby offer to carry out the job and (or) supply the goods/items detailed above or such
portions(s) thereof as you specify in the notification of award.
Dated: _____________
(Signature and seal of Bidder)