Standard Format for Terms of Reference (ToR)
Regional PRTR Expert
Request for:
Consultant(s)
X
Individual
contractor
Organizational Unit __UNEP/MAP________________________________________
1. Purpose (justification for request)
1.1 Explain the requirement for a consultant(s) / individual
UNEP/MAP in the framework of its MEDPOL programme and ecosystem approach roadmap
implementation has developed several tools to assess marine and coastal pollution and pollution
reduction from point sources such as indicators, on line reporting of releases to marine and coastal
environment, on line reporting of marine quality monitoring data, etc. Strengthening and further
developing this work remains a high priority for UNEP/MAP to support Parties’ efforts in evaluating
their policies, measures and actions to reduce pollution/ de-pollute the Mediterranean. In this regard,
the 5 and 2 year programme of work UNEP/MAP highlight key outputs with regard to a) pollution
indicators; b) enhance on line reporting systems in place, c) strengthen the establishment of Pollutant
Release and Transfer Reporting (PRTR) for industries and d) strengthen the sustainable data flow for
indicator population based on information systems that apply Shared Environmental Information
System (SEIS) principles.
In the framework of EuroMed/UfM H2020 initiative, the European Environment Agency was assigned
since 2009 by the European Commission to carry out a project for gradually extending SEIS
principles to the European Neighbourhood Policy (ENPI) South Partner countries. The H2020
Initiative supports the Mediterranean countries in the implementation of the commitments undertaken
in the framework of the Barcelona Convention and the LBS Protocol namely the Strategic Action
Programme (SAP) to address pollution from land-based activities (SAP MED); and the related NAPs.
Priority were given to the Horizon 2020 priority thematic areas: industrial emission, municipal waste
and waste water, including marine pollution taking into account the UNEP/MAP Ecosystem Approach
Roadmap implementation outcome in synergy with the EU Marine Strategy Directive.
With the financial support of the SEIS project funded by the European Commission and partnership
with the EEA, UNEP/MAP will deliver its respective programme of work 2012-2013 with regard to
PRTR establishment in the Mediterranean.
In this respect, the MEDPOL Programme needs the service of 1 regional consultant to support the
contracting parties to establish PRTR with regard to industrial emissions based on the work carried
out over many years in the framework of MEDPOL Programme with regard to the development and
implementation of MEDPOL UNIDO PRTR software in the Mediterranean.
Objective of the assignment
The objective of the assignment is to enable the countries of the Mediterranean, in particular
the southern Mediterranean countries to establish Pollutant transfer and releases registers as
to tool to carry inventories of marine pollution inputs from land bases sources.
Key major deliverables
1. PRTR systems developed and operation in several countries as tool to support their
compliance with pollutant reporting obligations from the industrial sector; Results shared at
Mediterranean level
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2. Countries capacities in reporting pollutant releases to the marine environment increased
TASKS
1. Support the development of PRTR at National level in 3-5 countries
2. Organize one inception/training/kick off meeting per country selected to establish the national PRTR
to explain to all actors involved the meaning and objectives of PRTR, the different PRTR available in
the world.
 Set up the agenda and the program in collaboration with the local team
 Prepare and give the necessary lectures on PRTR (see above) and train the participant for the
use of the Medpol SW PRTR 3.0.
 Prepare the terms of reference for the national team with a description of the proposed general
program for the project and a general Gantt chart.
 Support the local organizers to identify the industrial participants of the project
3. Organize a specific regional training course for PRTR national experts from all the countries on the
use of the Medpol PRTR 3.0 Sofware.
4. Follow remotely (using Skype and emails) the national team work
 Set up, in accordance with the national team, a detailed Gantt chart for the project with agreed
milestones and deadlines as well as deliverables to be prepared during the project.
 Check milestones during the project and report to MEdpol regularly (2 months) about the state of
the art of the different projects.
5. Contribute to the preparation of the substantive documents for a regional workshop on PRTR to
be organized by MED POL in 2013 for presenting and disseminating the results achieved
6. Guide the development by INFO/RAC of a data export interface that provides the output of the
data from the MED POL PRTR 3.0 data base to the EPRTR XML data specification. The
availability of this XML file is strategic for the development of PRTR projects with reference to the
NBB, since it will provide direct usability of PRTR and EPRTR data into NBB.
1.2
Qualifications required
The consultants should meet the following requirements:
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University degree in chemical engineering
Excellent knowledge of MED POL/UNIDO PRTR use
Good knowledge of E-PRTR
Full knowledge of the Mediterranean environmental issues with a particular focus on pollution
from land based sources (mainly industrial sources) and pollutant emission factors
Excellent knowledge of MED POL information system and its NBB data base and linkages with
PRTR systems
Good knowledge of environmental information systems, and a very good understanding of SEIS
application.
Excellent training skills
Fluency in oral and written English is required, good working knowledge of French is an asset.
Outputs (Final results)
Key outputs
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PRTR established in 3-5 countries
Country representative trained on PRTR operations
Regional workshop on PRTR in the Mediterranean held
Substantive advise and working documents provided to national workshops
NBB and PRTR and e-EPRT interoperability ensured
PRTR guidelines drafted
1.3 Ultimate result of services
The consultants’ deliverables will be submitted to MED POL focal points meeting, EEA and H2020
WG on indicators and H2020 Research and Monitoring Sub group
1.4 Legislative authority reference
UNEP/MAP MAP/MEDPOL Programme of work
1.5 Title and identification number of programme / project
Decision IG 19/16 on the Programme of work 2012-2013
1.6 Duration
The duration of this contract is 5 months spread over 11 months, starting from the date of the latest
signature of the parties.
2. Funding
2.1 Indicative level of remuneration
The Consultant will be paid at P4-P5 level for a duration of 6 months spread over 11 months
(monthly fee starting from USD 6,300)
3. Travel involved
The Consultant will go on missions according to a travel plan approved by the Deputy Coordinator of
MAP&MED POL OiC
Travel will be organized
by
Substantive Office
Selected
candidate
X
Travel will be undertaken at the direction of UNEP/MAP MEDPOL, as indicated below and upon written
approval (authorization) by Medpol OiC. In principle 7 missions to selected countries, including
participation at the regional meetings are required. The consultant will follow the UNEP travel guidelines
for travel arrangements (where the cheapest economy class and most direct routes should be adopted).
The Official duty station will be considered UNEP/MAP Coordinating Unit (MEDPOL), Athens, Greece.
Itineraries will be determined from the consultant’s town of residence to Athens. The travel cost has been
calculated around $15 000, covering the flight ticket, DSA and terminals, and taking into account a round
trip from Geneva to Athens. This will be subject to adjustment upon the clarification of the town of
residence of the selected consultant, the mission to countries and approval of UNEP/MAP administration.
Travel is covered separately. Travel expnses will be paid upon submission of travel claims and mission
reports.
4. Workplan
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Output/tasks
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1. Support the development of PRTR at National
level in 3-5 countries
2. Organize one inception/training/kick off meeting
per country selected to establish the national PRTR
to explain to all actors involved the meaning and
objectives of PRTR, the different PRTR available in
the world.
3. Organize a specific regional training course for
PRTR national experts from all the countries on the
use of the MED POL PRTR 3.0 Software.
4. Follow remotely (using Skype and emails) the
national team work
5. Contribute to the preparation of the substantive
documents for a regional workshop on PRTR to be
organized by MED POL in 2013 for presenting and
disseminating the results achieved
6. Guide the development by INFO/RAC of a data
export interface that provides the output of the data
from the MED POL PRTR 3.0 data base to the
EPRTR XML data specification.
7. Reports
4.3 Reporting lines
The consultant will work under the supervision of MED POL Programme Officer.
A progress report will be submitted by 30 November 2012
A mid term report will be submitted by mid February 2013
A final draft report will be prepared by 31 August 2013
The final report including comments from the Secretariat will be submitted by 30 September 2013
-------------------------------------------------------------------------------------------------------------------- ------------------To apply, please submit the following documents on or before 2 November 2012, by email to
sylvie.fortin@unepmap.gr with cc to shelley@unepmap.gr:
1. CV in the United Nations standard form – Personal History Form - P11 (and Employment
Record Supplementary sheet, if needed),
2. academic certificates,
3. the completed "Fields of Expertise" form,
4. any other document which is relevant
All applications will be treated with the strictest confidentiality.
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