Elkhorn Ranch POA Annual Meeting Minutes
Feb. 12, 2013 7pm MT
POA members present: Shari Gardner, Bill Hatcher, Kim Smoyer, Cathy Hagopian, Tim Stratton, Charlie
Bridges, Michelle Highfill, Meg Anderson-Brown
Others present: Jessica Duboe
1. Call to order: 7:10pm MT
2. Approval of Agenda: Motion to approve by Shari, second by Kim. All in favor.
3. Financial: Kim sent out the full financial report via email prior to the meeting. In summary, the POA
had a total income of $6465.34, total expenses of $7491.00, a carry-over of $3210.00 from 2011. There
is a carry-over of $2184.41 from 2012 to 2013.
Kim filed the H-1020 for the POA.
Julie has not paid the 2012 assessments and has been turned over to a collection agency which has not
been able to collect. Their attorney will now take over.
Meg motioned to accept the financial report, Michelle seconded. All were in favor.
4. The slate of Board of Directors candidates was presented:
Bill Hatcher, Kim Smoyer, Shari Gardner, Tim Stratton, Cathy Hagopian, Michelle Highfill, John Highfill,
Meg Anderson-Brown.
Barbara Tchalikian was added to the slate at the time of the meeting.
Shari motioned for acceptance of the slate of candidates, Kim seconded it. All were in favor.
5. Shari motioned for adjournment of the Annual Meeting, Meg seconded. All were in favor. The
meeting was adjourned at 7:20pm
Elkhorn Ranch POA
Board of Directors Meeting
Feb. 12, 2013
Board members present: Shari Gardner, Bill Hatcher, Kim Smoyer, Tim Stratton, Cathy Hagopian,
Michelle Highfill, John Highfill, Meg Anderson-Brown.
POA member present: Charlie Bridges
Others present: Jessica Duboe
1. Shari called the meeting to order at 7:21pm.
2. Shari made a motion for approval of the agenda. Kim seconded. All were in favor.
3. Shari made a motion for approval of the minutes from the Nov. BOD meeting. Kim seconded it. All
were in favor.
4.After discussion, candidates for officers were selected:
Chairperson-Shari
Vice Chairperson-Barbara
Treasurer-Kim
Secretary-Meg
Kim made the motion for approval of the candidates, Cathy seconded, and all were in favor.
5.Financial report: The 2013 budget was approved at the Nov. 2012 meeting. Since then, POA has paid
$208 for snow plowing and $625 for officer insurance.
Assessments for 2013 have been sent by email and USPS.
6. Road and Gate: Bill reported that the gate has been open since 12/13. The road has needed snow
plowing once so far this season.
The deadline for bids on maintenance and repairs of the subdivision road is March 31st. Six bid packages
were sent out by Jessica. Shari will call a special meeting if necessary to examine the bids and select a
contractor.
7. Thefts: Greg’s antique horseshoes and stakes are still missing. Tim and Cathy recently found that solar
panels they installed near their house are also missing. Bill recommended closing the gate, keeping it
closed year around. Tim said the batteries should be able to handle the load in the cold weather. Meg
said she would bring a voltmeter to check the batteries. After more discussion, it was decided to change
the gate code twice a year with the second change occurring right before hunting season. Shari made a
motion for the changes, Meg seconded it. All were in favor. The gate will be closed on March 1st.
8. Other business: Tim will put up the speed limit signs in early summer.
9. There being no other business to attend to, Shari set the next meeting for May 14, 2013 at 7:00pm
MDT. The meeting was adjourned at 7:52pm.
Respectfully submitted,
Meg Anderson-Brown