SOUVENIR JOURNAL FEES & SPECIFICATIONS
Ads and Cost
Corporate Sponsor: Inside Cover Color (Front)
Corporate Sponsor: Inside Cover Color (Back)
Corporate Sponsor: Back Cover
Full-Page Color
Full-Page Black and White
$500
$500
$500
$250
$200
Sponsors
Twenty Pearls ~ Donations between $125 and $199
Ivy Leaf ~ Donations between $50 and $124
Patron ~ Donations below $50
Souvenir Journal Guidelines Basic Information
PAYMENTS
1. All money orders, cashiers and personal checks must be made payable to Gwinnett Pearls of
Service Foundation, Inc. and delivered to the finance committee directly from a parent or
guardian. Payments will not be accepted by mail to Gwinnett Pearls of Service Foundation or
Upsilon Alpha Omega.
2. All payments will be accounted for and receipts prepared for accurate record keeping for the
Gwinnett Pearls of Service Foundation, Inc. and the respective payer.
3. Payments submitted for the Souvenir Journal are NON-REFUNDABLE and deemed a donation
to Gwinnett Pearls of Service Foundation, Inc. They are, therefore, TAX DEDUCTIBLE.
DOCUMENTATION
1. At the time of donation, the donating parent must stay on the premises until a receipt is received
for donations since the last collection date.
2. No advertisements will be accepted without a Support Submission Form. A signed form verifying
payment has been received should be provided to a member of the Printing Committee before
names can be listed in the Souvenir Journal under any giving level.
3. There are absolutely no free advertisements for placement in the Souvenir Journal.
SOUVENIR JOURNAL GENERAL QUESTIONS
How Do I Submit An Advertisement?
DIRECTIONS FOR SUBMITTING ADS:
1. Email your camera-ready ad in PDF format only to LMAKAprinting@icloud.com
2. Full-page ads only.
How many souvenir journals will each girl receive?
Each participant who has met her Presentation Fee will receive one souvenir journal for her parents and one
souvenir journal for each FULL-PAGE COLOR AD purchased. Additional journals will be available for sale at
the pageant.
When is the last day to turn in ads?
While financial support will be accepted up until the afternoon of the pageant, donations and ads must be
properly received on or before March 7, 2015, in order for them to appear in the souvenir journal.
Who do I contact with my questions?
If you have questions that are unanswered in these documents, please email the Printing Committee at
LMAKAprinting@icloud.com.
SUPPORT SUBMISSION FORM
Dear Contestant
,
Please add my name to your list of supporters as you vie for the title of 2015 Little Miss AKA.
Additionally, it is very good to know that my contribution to the Gwinnett Pearls of Service
Foundation, Incorporated is a tax-deductible expense.
I wish to participate at the following level:
Corporate Sponsor: One Inside Cover Color Ad (Front) = $500 Sold!
Corporate Sponsor: One Inside Cover Color Ad (Back) = $500 Sold!
Corporate Sponsor: One Back Cover Ad = $500 Sold!
_____
Full-Page Color Ad = $250
_____
Full-Page Black and White Ad = $200
_____
Twenty Pearl Sponsor ~ Donations between $125 and $199
_____
Ivy Leaf Sponsor ~ Donations between $50 and $124
_____
Support Patron ~ Donations below $50
This tax-deductible gift in the amount of $ ______ has been received by the Finance Committee
as evidenced by the signature below.
Check if submitted through the First Giving website
Finance Committee Representative
Print Pageant Contestant’s Name
Print Name of Sponsor
Email
Address
Phone
Company (if applicable)
Dear
,
I have an exciting opportunity, and I need your support. During 2015, I will participate in the Little
Miss AKA program, sponsored by the Upsilon Alpha Omega Chapter of Alpha Kappa Alpha Sorority,
Incorporated and the Gwinnett Pearls of Service Foundation, Incorporated. We just started, and I’m
already having a blast!
We are doing community service projects, cultural activities … even a cooking class! The program
is amazing, and you can help me make my experience even better. Help me raise money and,
hopefully, eventually wear the crown of 2015 Little Miss AKA! There are two ways you can help:
1. Sponsor me at one of the levels below. Just fill out the attached form to let me know which
level you choose.
2. Purchase an ad by filling out the attached form and mailing a check. The ads can be submitted
as a PDF by giving me a CD containing the ad or by emailing it to me at the following address:
Please make all checks payable to Gwinnett Pearls of Service Foundation, and make sure my
name is on the memo line. It’s a tax-deductible donation that will go to supporting the charitable
programs of the Upsilon Alpha Omega Chapter next year.
You can mail sponsorships or ad payments to me at the address below:
_________________________________
_________________________________
_________________________________
THANKS FOR YOUR SUPPORT,
_________________________________
Sponsorship/Ad Levels
Ads and Cost
Corporate Sponsor: Inside Cover Color
(Front)
Corporate Sponsor: Inside Cover Color (Back)
Corporate Sponsor: Back Cover
Full-Page Color
Full-Page Black and White
$500
$500
$500
$250
$200
Sponsors
Twenty Pearls ~ Donations between $125 and $199
Ivy Leaf ~ Donations between $50 and $124
Patron ~ Donations below $50
Financial Procedures
The official collection dates are listed on the Little Miss AKA Event Calendar, but monies collected can
be mailed to the Gwinnett Pearls of Service mailbox as soon as you have money to submit. Ad
submissions begin in January and conclude on March 7, 2015. Funds may continue to be collected
after March 7th and will be attributed towards winner awards; however, these monies will be received
as donations only.
A. Please have all checks made payable to the Gwinnett Pearls of Service Foundation, Inc.
B. Please write your child’s name on all checks to ensure proper credit is issued.
C. Itemized receipts will be provided to each contestant for all funds submitted. Please ensure
that you do obtain and maintain a receipt for all submissions to ensure accurate reconciliation
as needed.
D. Returned checks will be subject to a bank handling charge. The amount of the returned check
will be deducted from funds submitted.
E. All checks will be deposited seven to ten business days after receipt.
F. A designated Pageant Treasurer will collect funds 30-45 minutes prior to each activity. See
calendar for specific dates.
G. The $200 registration fee is due by December 6, 2014.
H. The $650 fundraising minimum is due by March 4, 2015.
I.
All funds are non-refundable.
J. Saturday, April 11, 2015 is the last date that checks will be accepted. After April 11th, only
CASH ONLY payments will be accepted.
K. Money collection will close at NOON on the day of the pageant.
Note: The amount that each contestant has collected will be kept strictly confidential. Only ONE
member of Upsilon Alpha Omega will be in charge of total contributions from each contestant. She is
the ONLY person that will know who the winner is on the day of the pageant.
Awards & Recognitions
Little Miss AKA
• Savings bond valued at $1000.00
• Title of 2015 Little Miss AKA for one full year from the date of the pageant
• Tiara, Sash and Trophy
• Media exposure in Metro Atlanta Newspapers
1st Runner Up
• Savings bond valued at $500
• Sash and trophy
• Media exposure in Metro Atlanta Newspapers
2nd Runner Up
• Savings bond valued at $250
• Sash and trophy
• Media exposure in Metro Atlanta Newspapers
Little Miss Talented (7-8 age group and 9-10 age group)
• Trophy or plaque and gift
• Present talent at the 2015 Little Miss AKA Pageant
Little Miss Laureate (Groups 7-8 & 9-10)
• Trophy or plaque and Gift
• Present essay at Mother Daughter luncheon
Little Miss Congeniality
• Trophy or plaque
Little Miss Photogenic
• Trophy or plaque
Little Miss Poised
• Trophy or plaque
Father-Daughter Challenge Winner
• Trophy or plaque
Little Miss Perfect Attendance
• Trophy or plaque
All Contestants will receive trophies and gift bags for participation. All Escorts will receive a certificate
of participation.