ACADEMIC AFFAIRS
AA
Process: Academic Affairs Schedule Development
Overview of Course Scheduling
Purpose: To provide student centered course scheduling throughout the college
which will enable students to more effectively and efficiently reach their graduation
goals.
Coordination: Process will be coordinated by the Academic Affairs Scheduling
office.
Beginning of Process:
The Academic Affairs Scheduling Supervisor initiates by requesting the Master
Course Schedule from the Enrollment Services Department.
End of Process:
Data is collected and analyzed.
Definitions:
Blended Course: A course which is delivered online, but requires one or more
campus visits during the term.
Hybrid Course: A course in which 50% of the course activity takes place online,
and 50% is in a classroom or lab.
Intersession Course: A condensed, three-week format online course held during
CNM’s normal break between the fall and spring terms.
Online Course: A course in which all of the course activity takes place online.
Topics Course: Topics courses complement CNM’s regular course offerings in a
subject area or program. They may emphasize subject matter or content introduced
in other courses, content at a more advanced level or content that is not covered in
other CNM courses. Topics courses may change from term to term.
Appendices:
A. Course Scheduling Production Timeline
B. Topics Course Guidelines
C. Academic Submission Deadlines
Created 10/13: Revised _____
1
Forms:
Change Form
Cancellation Form
Process:
1. Enrollment Services will role the schedule according to an agreed upon calendar.
2. The Scheduling Office reviews, evaluates, and modifies the Master Course
Schedule based on established plans, cohorting (where applicable), and analysis.
Rooms assigned.
3. Scheduling supervisor sends rolled schedule and Argos reports to associate
deans. The associate deans, in collaboration with chairs and faculty, review.
Changes, additions, deletions, and documentation are sent electronically to the
scheduling supervisor one week prior to the scheduled meeting with Scheduling
Supervisor (form to be determined). Time period for review is four to six weeks.
4. AA Scheduling Supervisor reviews academic schools changes and meets with
Associate Deans to discuss and review items that have come to Scheduling
Supervisor’s attention (facilities issues, policies, program changes, etc.).
 Team meeting which includes all schools and involved offices
 Individual meetings with Associate Deans to discuss programs
5. AA Scheduling Office enters agreed upon schedule changes in Banner.
6. The schedule is distributed to the schools to enable them to:
 Check for errors (errors are highlighted by school scheduler and sent to
Scheduling Office)
 Add instructors
 Request alterations (schedule change requests are submitted to Scheduling
Office for approval)
7. AA Scheduling Office reviews change requests and responds (ongoing).
8. Schedule moves to enrollment services who rolls schedule into a real term. Once
schedule is entered in Banner, schedule revision forms must be completed and
sent to the Scheduling Office. Enrollment Services will publish a searchable full
year academic schedule.
9. One week before start of each term, the Scheduling Office sends low enrollment
reports to Associate Deans that identify courses for cancellation. The Monday
before the beginning of the term, the Associate Deans document reasons for
keeping or cancelling classes are sent to the Scheduling Office. Late start classes
will be evaluated on an ongoing basis
Created 10/13: Revised _____
2
10. Changes each term will be processed through the Scheduling Office prior to the
start of registration. At the start of the registration period, changes will be
processed via the SharePoint process with the Scheduling Office approval.
Scheduling changes during this time will be approved and forwarded to Student
Services with 24 hours.
11. During the registration period, the scheduling office will monitor fill rates and
wait lists to determine potential need for additional sections and contact
schools.
12. Changes will be ongoing throughout the term – additions, cancellations,
etc.
 Schools will contact students as needed to notify of changes
13. Schedule data will be analyzed and a report will be prepared the month
following each term.
14. Schedule data will be analyzed and a report will be prepared in September for
the full academic year.
Signature Collection
1. Associate Deans approve changes
2. Executive Director - final approval
Form Distribution
Activity Tracked
Change requests will be archived for one year after the end of term.
Closure
Schedule data will be analyzed and a report will be prepared in September for
the full academic year.
End of Process
Created 10/13: Revised _____
3