ADDENDUM C – Questions and Answers
BEACHES WATER CO-OPERATIVE
WATER METER INSTALLATION PROJECT
Solicitation 13-005 and 13-006
January 29, 2014
Addendum C to Solicitation 13-005 and 13-006 consists of the following Questions and Answers and two
Attachments:
Attachment 1: Revised Bidder Proposed Pricing form
Attachment 2: Solicitation 13-003 and 13-004: Questions and Answers
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Question
Answer
Will a bid bond be required? If required what
percentage of the bid?
Both bid packages outline a project schedule
based on a six month time frame. Are bidders to
assume that six months is the allowable time for
substantial completion? Please note the
excavation/backfill contract will require some preplanning to accomplish Miss Utility notifications
prior to any meter pit excavations. Additional time
will also be needed on the excavation/backfill
contract after the last meter pit installation for
permanent site restoration. It may be beneficial to
consider a staggered N.T.P. to allow for the preplanning and coordination efforts for the
excavation work to start prior to the pitsetter
installations?
Please clarify where bid item two (Install curb
stops and backflow preventers) will be used. The
backflow prevention device should be part of the
meter pit assembly therefore its installation
should be covered under bid item one. If the
intent of the contract is to simply cut-in a new
pitsetter where would this item be installed? Is
the intent of this item for the installation of a new
curb stop where the existing one is found to be
inoperable? Are we to install a new curb stop on
the street side of each new meter pit installation?
It appears that the bid item quantity is grossly
overstated and should be lowered to the amount
of curb stops the BWC anticipates will be
inoperable to help keep the total bid price within
reason.
Where can we find the Davis Bacon rates
applicable to this project?
See Page 3 of the Solicitation for Bid Bond
Requirements.
Bidders should assume that six months is the allowable
time for substantial completion.
What is the acceptable method of restoring the
disturbed grass areas on the project, seed &
mulch or sod?
See answer to Item 11
Applicable Davis Bacon rates may be found at:
www.wdol.gov. Under “Selecting DBA WDs” search for
“MD37”.
The contractor may restore the disturbed grass areas on
the project using seed, straw, and top soil as needed.
ADDENDUM C – Questions and Answers
BEACHES WATER CO-OPERATIVE
WATER METER INSTALLATION PROJECT
Solicitation 13-005 and 13-006
January 29, 2014
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Please confirm the quantity of 561 EA for bid item
three (Piping modifications on customer side of
meter). Does the BWC anticipate piping
modifications at every meter pit installation? If so,
what are the limits of these modifications? If the
intent of the item is for the replacement of
damaged or leaking service lines on the
homeowner's side of the pitsetter could this item
quantity be reduced? Also, if the intent is to
replace damaged or leaking service lines should
the unit of measure for this item be by the linear
foot?
The contract documents imply that BWC has a site
available to the contractor for disposal of excess
excavated materials on the project. Please
confirm that a site is available at no cost to the
contractor for disposal of excess excavated
materials. Additionally, please indicate where the
BWC disposal site is located.....within the project
site limits or several miles away?
The contract documents for both projects indicate
that contractors are encouraged to bid on both
projects; however there is not a place on either
bid form to offer discounted pricing for a
combined award of both projects. How should
bidders present discounted pricing for a combined
award of both projects?
We are concerned about the potential for the
meter pit excavations to fill with water prior to
the meter pit installation and backfill. After the
meter pit excavation is completed under contract
13-005, there may be situations out of the
excavation contractor's control (rain,
groundwater, leaking water service) that could
allow the excavation to partially or fully fill with
water prior to the meter pit installation under
contract 13-006. The meter pit excavations under
contract 13-005 could be excavated with plywood
covering them for several days before the meter
pit is installed under the meter pit installation
contract 13-006. Who will be responsible for
dewatering of the meter pit excavations for the
meter pit installation?
BWC does not anticipate piping modifications at every
meter pit installation and is unable to provide an
accurate estimate. We recognize that local
modifications, within a foot or two of the meter, many
need to occur for proper connections. The quantity 561
is for budgetary purposes and billing will occur only
when it is necessary and verified as a part of the pit
installation.
BWC has several sites within the project site limits
which may be used for disposal of excess excavated
materials at no cost to the contractor.
If the bidder desires to bid on both projects, he should
include a clause on the Bidder Proposed Pricing Sheets
indicating that bid price is good only for a combined
award on both projects.
The excavation contractor has all responsibility to
adequately cover open excavations and to dewater as
necessary.
ADDENDUM C – Questions and Answers
BEACHES WATER CO-OPERATIVE
WATER METER INSTALLATION PROJECT
Solicitation 13-005 and 13-006
January 29, 2014
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The bid form clearly indicates that five (5) copies
of the bid package are required for each contract.
On a project having State grants or loans, we are
typically required to submit several forms out of
the SRF Insert as well as our good faith effort
documentation. How many copies of the SRF
Insert forms and good faith effort documentation
are required with the bid?
Please clarify where bid item two (Install curb
stops and backflow preventers) will be used. The
backflow prevention device should be part of the
meter pit assembly therefore its installation
should be covered under bid item one (Install
meter pitsetters with AMR Meter). If the intent of
the contract is to simply cut-in a new pitsetter,
where would this item be installed? Is the intent
of this item for the installation of a new curb stop
where the existing one is found to be inoperable?
Are we to install a new curb stop on the street
side of each new meter pit installation? It appears
that the bid item quantity is grossly overstated
and should be lowered to the amount of curb
stops the BWC anticipates will be inoperable to
help keep the total bid price within reason.
Additional clarification is also needed to outline if
there will be additional excavation required when
this item is used. If so, who will be responsible for
any additional excavation (contract 13-005 or 13006)? If the excavation contract is responsible for
additional excavation for the installation of a new
curb stop, a bid item will need to be added to
contract 13-005 to cover the additional cost when
a new curb stop is requested.
Addendum A was issued for contracts 13-003 &
13-004. Were the contract documents modified
prior to re-issue to incorporate the response
provided? If not, the contract 13-003 & 13-004
Addendum A questions/responses should be reissued under contract 13-005 & 13-006.
5 copies of each document should be submitted.
On the Revised Bidder Proposed Pricing (Addendum C Attachment 1) form, line item 2 has been deleted as the
curb stops and backflow preventers are an integral part
of the meter pit assembly. Separate installation of new
curb stops is not required. For Revised Bidder Proposed
Pricing form see Attachment 1 to this Addendum.
We are including those questions and answers as
Attachment 2 to this Addendum C.