BOARD MEETING MINUTES
October 21, 2014
----------------------------------------------------------------------------------------OFFICERS:
President: Robert Levesque
X
Pres-Elect: Christopher Eckert X
DIRECTORS:
Secretary: Ryan Caster
X
Treasurer: Paul Vinkle
X
Class of 2015:
Class of 2016:
COMMITTEES:
Steven Chizuk X David Bonk
X
Jill Johnson
P Tracy Gates
Assistant
Mary Mahaney
X
Jessica
Vanessa
X
Treasurer:
Landers
Hinderliter
Davis Chapter
Rachel Davis
P
Mary
X Joseph
X
Management:
Mahaney
Romano
Certification:
John Eichner
P
David Bonk
X
Educational
Christopher Eckert X
Program:
Tracy Gates
Ryan Caster
X
Membership:
Steven Chizuk
X
Jill Johnson
P
Newsletter:
Jeffrey Jacobs
Jessica Landers
Reimbursement:
Russell Previte
Paul Sweet
X
Revenue Cycle:
Susan Brown
John Galley
Social Events:
Vanessa
X
Hinderliter
Stephanie
P
Bottomley
Sponsorship:
Jennifer Dunn
X
Larry Nowak
X
Founders:
Pamela Thanki
LINK:
Robert Levesque
X
Webmaster:
Jill Johnson
P
X Indicates Present
P Indicates Phone Conference
President’s Report (offered by Bob):
 Regional update
o Fall President’s Meeting held in Chicago (Bob & Chris attended)
o Lengthy discussion on balanced scorecard (membership / education)
 All or nothing for points
 Been talking about pro-rating those metrics
o Best practices / succession planning (volunteerism)
o Discussed Regional Budget (min/max in Regional treasury) – had a
successful year (Chapter will be getting some money back ~$5k)
o Region II treasurer (John Cousins former WNY Chapter President, currently
lives in Florida, term comes up next May, 3 year term, informed
membership that the position is open)
o Mini LTC (Hudson Valley / WNY sponsoring next year – tentative dates
June 7th – June 8th
 Chris Eckert will be working on this from WNY)
o Region II Institute – registrations are higher than prior year….get points
based on who attended
o Regional Operating Agreement discussed
o Regional Webinar Committee discussed
o Certification study group – passed information on to David Bonk
 Member Satisfaction Survey
o Scheduled to go out to membership today
 Officers are excluded, believe the Board also does not receive
 Need to get extremely satisfied or very satisfied
 Need to score at least 60% to get 20 points for the year
 Bob sent out an alert correspondence to membership on Friday
 December meeting options
o Plans are to meet offsite prior to the Holiday social
o Looking at the first week of December
 Bob has suggested Ulrich’s Tavern for holiday social
 Near new medical campus, maybe someone could open up a board
room for our meeting
 4 PM board meeting with a 5:30 PM social
o Targeting first Friday of December (12/5), location TBD
Secretary (offered by Ryan):
 Approval of August minutes – Motion was made to approve. 1st - Mary, 2nd - Steve, all
approved.
Treasurer Report (offered by Mary):
 Revenue from Golf ~$6k, expense approximately ~$8k
 Advanced Airfare to Bob for Fall President’s Meeting
 Mary received $599 for ANI
 Motion was made to approve. 1st - Ryan, 2nd - Chris, all approved.
Scholarship Funds Policy Review (offered by Bob):


Approved last meeting, after approved, had discussion regarding Region II, people
receiving scholarships have a requirements (3 year requirement for Board Member and
then active in leadership role)
o It went out and received very few responses due to these requirements
o Encouragement to be involved but not required and eliminated the 3 year
requirement and therefore the drawing is open to all current active members
Bob sent out revised policy with agenda
o Revised for Region II seminar drawing
o Motion to approve the revised policy. 1st – Mary, 2nd – Vanessa, all approved.
Education Committee (offered by Chris):
 Monthly calls regarding planned sessions
 All meetings set for November
o No Fault – 11/7
 Pricing discussion held
 31 people currently registered
o LTC Institute – 11/20
 Close to finishing December session
o Data Analytics
 New Session – Women’s Initiative – January
 Chargemaster - February
 March 11th – Spring Institute
o Location TBD
 Joint Session on ICD-10 with Central NY and Rochester Chapters
o Most people likely wouldn’t travel for the session
o Western NY took a pass on participation for this event
Membership Committee (offered by Steve):
 All people on the non-renewal list have been contacted
 Couple inquiries throughout the webpage
 2 new members – both from ECMC
 Currently at 169 (per Bob), goal for the year is 189
 Re-distribute renewal list next meeting
 Have chapter leadership talk to CEOs & CFOs
 Discussion held regarding membership challenges
 Independent Health – all joined to take the certification exam (7 of them)
o No current members from IHA
Sponsorship Committee (offered by Jen and Larry):
 2 email blasts went out yesterday
o 1st was to current sponsors
o 2nd was to prospective sponsors
 Cost, incentives are all the same from last year
 List provided and discussed to determine appropriate point of contact
Certification (offered by Dave):
 Going to send out a survey re: participation and interest within the next week
DCMC (offered by Rachel):
 Everything up to date
 Have until 11/10 to get all hours in
Newsletter (offered by Bob):
 Bob submitted articles and pictures
 Due by the end of the month
Motion for adjournment Chris and Steve, all approved.
Respectfully Submitted,
Ryan Caster
Secretary