Meeting Minutes
Date:
November 9, 2012
Time:
9:00 am – 9:42 am
Location:
Conference Call
Attendees:
President, Christine Roy
Treasurer, Mike Heenehan
Assistant Treasurer, Richard Scott
Assistant Secretary, Leigh Rutter
Director, Melanie Brown
Dave Kook
Bob Ravell
Bruce Blair
Summary
● Mike Heenehan gave a Treasurer’s Report. He stated that everything is now in QuickBooks. The only
expenditures since the last meeting were for the website start up and for expenses for Mike Heenehan
to attend the Fall Forum.
● Mike Heenehan attended the Fall Forum. He took several pages of notes and gave a brief summary of
the meeting. Approximately 42 members attended the Forum.
● Our Chapter is responsible for the Spring 2014 Forum. We need to find out the dates before we start
planning. A committee will be created for the Forum. A conference call will be held on December 7th at
8:30 am to discuss the committee further. Mike Heenehan, Bob Ravell, Dave Kook, and Melanie Brown
expressed interest in being on the committee and will attend this conference call.
● Rich Scott spoke about the website for a moment letting everyone know that it was up and running
and that all of the links work. Christine Roy will send around a sheet with the Executive Board’s contact
information to ensure it is accurate before having it posted on the website. Bob Ravell stated that he
did not think we should put job postings on the site.
● The holiday meeting originally planned for December 5th will be moved to January. All in attendance
agreed to this based on the issues many are still facing from Superstorm Sandy. Christine Roy will be
contacting a potential place to hold the meeting, The Highlawn Pavilion located in Essex County, to
inquire about cost and available dates. Christine Roy is drafting a letter and will be sending it to the
head of PSE&G to invite him to our January dinner meeting. Christine Roy mentioned that as long as he
is available on the selected date Richard Pino, Region 4 Chair, will attend our January dinner meeting.
There was also discussion about personally calling previous members and those members who are still
active but never attend the meetings to invite them to our January meeting and subsequent meetings.
● Christine Roy is going to create and send around a price list for sponsorship opportunities on the
website. Currently, Watson, Stevens, Rutter & Roy, LLP are a sponsor since they paid for half of the
website start up costs.
● Bob Ravell is still working on setting up a course for our Chapter to hold in the spring. Melanie Brown
and Mike Heenehan volunteered to help. Bob Ravell stated that the NJDOT has expressed interest in
holding two courses next year. Melanie Brown and Bob Ravell will have a conference call on 11/13 at
8:30 am to further discuss getting the ball rolling on this.
● Bob Ravell suggested increasing the frequency of the meetings. He stated that other Chapters hold
meetings more frequently than our Chapter. This item was suggested and discussed previously and all
were in agreement to try to hold more meetings in the coming year.
Motions
None
Action Items
● Christine Roy – Send out conference call notice regarding Spring Forum Committee (12/7 @ 8:30 am).
● Christine Roy - Send list of Executive Board contact information out for review/approval.
● Christine Roy – Call the Highlawn Pavilion regarding possibly holding the January meeting there.
● Christine Roy - Finalize letter to be sent to the head of PSE&G once the date/location are set for the
January meeting.
● Bob Ravell and Melanie Brown – Hold conference call to discuss the DOT course for the spring.
● Christine Roy – Create and send around a pricing list for website sponsorship opportunities.