Student Academic Record (Transcript)
Sample
Student Academic Record (Transcript)
New School of Computing
(formerly Computing College 1989-1997)
A
1234 Main Street West
Bigtrees, BC, Canada
(604) 555-1212 Fax (604) 555-1213
admin@newschool.com
Transcript of student number
07-0001
John Q. Smith
123 Park Lane
Bigtrees, BC V6B 2T3
B
Course number Title
COMP1000
COMP1001
COMP1002
COMP1003
COMP1004
END OF COURSES
Course/Program Name:
Computer Operator
Start Date:
07-Sept-2007
End Date:
31-Dec-2007
Issued:
15-Jan-2008
Hours
20.0
Introduction to Computers
Hardware Theory
Hardware Lab
Software Theory
On-site Practicum
C
Grade
A
40.0
30.0
B
B
35.0
75.0
A
PASS
D
E
Student Status
GRADUATED
Date Completed
31-DEC-2007
Hours Completed
200.0
____________________________________ School Administrator
F
GRADING SYSTEM USED
A = 80 – 100 %
B = 70 – 79%
C = 60 – 69%
D = 50 – 59%
U = Below 50%
PASS = normal satisfactory completion of course
FAIL = unsatisfactory completion
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Student Academic Record (Transcript)
Sample
KEY AREAS of TRANSCRIPTS
Important Notes
This is a sample transcript only. PCTIA does not require you to have transcripts that look
exactly like this one. It is meant to show the important areas of information that a proper
transcript should have, and to teach you more about student records.
Area A – Identification of School
This area should contain the school’s name, current address, phone number, fax number,
and any other means of contacting the school. If there has been a name change of the
school within the past 5 years or so, the old name(s) should be listed as well.
Area B – Identification of Student
This area should show the student number (if applicable), their full name, and perhaps
last address on file, although this is not necessary. Please note that if date of birth is used
to identify a student, it is not recommended that the birthdate appear on the transcript
itself. This is a recommendation because of the implications for possible age
discrimination. Do not confuse using date of birth for your internal records with putting
date of birth on the transcript. Using it for internal record keeping is completely
appropriate, but not on the actual transcript.
Area C – Identification of Program
This area should identify the program or course title, including start dates, and end dates.
It may contain the date the transcript was issued.
Area D – Course Detail
This area should list course numbers or codes, complete course titles, hours of instruction
given, and the final grade earned. It is a good idea to end the list of courses with a
statement “End of Courses” immediately after the last course listed. This helps prevent
transcript fraud.
Area E – Final Status
This area should include a clear statement of the final academic status of the student. It
should state if a certificate or diploma was earned, if applicable. It should show a date
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Student Academic Record (Transcript)
Sample
completed, and the total of the course hours that were given in– Course Detail. A
signature of a school official should appear in this section.
Area F – Grading System Key
This area should have grading symbols or values explained so that someone reviewing the
transcript can assess the grades properly. State what each letter grade means, using a
percent if possible. If other grading systems such as PASS/FAIL are used, explain their
meanings and how they are used as briefly and clearly as possible. If learning outcomes
are used as the grading method (especially for special skills or upgrading programs), a
definition of the grading method should be given here.
Other Points about Transcripts
1. If you have a school seal or stamp, use it in the area where the signature is located on
the transcript. You should have some way of “authenticating” the transcript in such a
way that it doesn’t look like the student printed it off at home from a word processing
package. Remember, you are not the one who finally receives the transcript to assess the
student’s outcome – it more than likely will be someone from another school, or an
employer who may not know you or your school personally.
2. Plain white paper is not recommended for transcripts. Try to use a coloured,
patterned, or security paper. These are no longer that expensive to buy in small
quantities and provide an extra level of security for your transcripts.
3. If you have developed a special way of authenticating your transcript, it is a good idea
to print right on the bottom of the paper what those special things are. For example, if
you are using coloured paper and a school seal, you can say in fine print on the transcript:
“This transcript is printed on special blue paper and contains a red ink seal over the
signature.” This helps prevent fraud and alerts the recipient what an official transcript
should look like.
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