Application Form - Vietnam Study Tour (2026IBA)
A case study: Business, Politics and social studies in a developing country
23 November to 10 December 2015
Deadline for application submissions is 14 August 2015. PLACES
LIMITED – APPLY ASAP.
Please complete the application below (from page 4) and submit it to XXXXXX by email to:
XXXX by the deadline.
All enquiries regarding this program should also be emailed to XXXXX (insert the same
email address above).
Program details
Eligibility: To apply for this course you must be able to participate for credit (in a 2nd or 3rd
year free choice elective), be in good academic standing and have completed at least 1 year
of tertiary study prior to the program start date (transfer credit from TAFE or other tertiary
institutions is acceptable if the study has been credited toward your current degree program).
You will need to include with your application a copy of your most recent unofficial transcript
and a copy of the personal details page of your current passport. All applications must also
be submitted with a 500 word summary demonstrating your motivation to participate in this
course. For assistance with this please refer to the assessment requirements outlined in the
course outline. Please also include an academic and/or professional written reference in
addition to your resume.
If you are a part-time student you will be considered for participation provided you have
completed the equivalent of the full-time study period outlined above.
Checklist:
□ A completed application form (see page 5 of this document)
□ A completed application for cross-institutional study. Evidence of approval for the
cross-institutional study from your home university and an official copy of your
academic transcript will need to accompany the cross-institutional application, as well
as a copy of your Commonwealth Assisted Notice if you are a Commonwealth
Supported student.
□ Copy of your passport personal details page (please ensure your passport is valid for
at least six months after your return from overseas)
□ 500 word motivational summary
□ Academic/professional written reference
□ Resume
Selection: Your application will be assessed by a panel of IRU member University
representatives on a competitive basis reflecting your academic standing, motivation and
seriousness of purpose. Your application will also be assessed based on your suitability as
an ambassador for the IRU Scholars in Asia initiative and on your ability to adapt and
function independently in new environments. These points should also be addressed briefly
in your motivational summary. As a part of the selection process you may be asked to attend
an interview on campus or via Skype.
Course fee: AU$4747*
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*Based on 12 students attending. A waitlist will be initiated should applications exceed the maximum number of program
participants permitted. Final program fees will vary based on the total number of participants. Prices do not include roundtrip international airfare, travel/health insurance, a passport/visa fees.
Fee inclusions:
 Private group airport transfer upon arrival and departure – as per itinerary
 Domestic flight from Hanoi to HCMC – as per itinerary
 In-country transportation to itinerary items, per itinerary - including soft sleeper four berth
air-conditioned cabin for train travel
 Breakfast provided daily, as well as group welcome and farewell dinners and most other
meals (as per itinerary)
 Shared housing in centrally located hotels (and possible homestay) throughout the
program with 2 to 3 students per room (separate beds)
 Risk Management and Emergency Response Plan
 Gratuities/tips for tour guides, bus drivers and similar
 All group excursions, lectures, and entrance fees per itinerary
 Pre-trip organisational program materials – Welcome Handbook, Leader Handbook and
detailed Student Pre-Departure Guide
 Extensive staff support throughout all phases of the program
 CIS On-Site Program Coordinator
 24 hour emergency access to support staff and offices
Application deadline: 14 August 2015
Notification of acceptance: 16 August 2015
Deposit: If you are accepted to participate in this course a non-refundable deposit of $350 is
due by 21 August 2015 and must be paid to Griffith University. Instructions on how to pay
this deposit will be provided on acceptance. A receipt to show proof of payment will be
required.
Enrolment: Griffith University will enrol students into the 2026IBA - Vietnam Study Tour by
census date, 23 August 2015, which is also the last date to drop the course without being
liable for fees.
Final payment: Final payment for the program (excluding tuition, see the note on tuition
below) is due by Friday 18 September 2015 and must also be paid to Griffith University. A
reminder email will be sent leading up to this deadline and a receipt confirming payment will
be requested. Instructions on how to pay will be provided on acceptance. Cancellation and
refund details are provided below.
Tuition: The above fee DOES NOT include tuition. For tuition, this course is classified as a
Student Contribution Band 1 and all students are required to pay the Student Contribution
Charge and may elect the up-front or deferred option if eligible. For information on how to
calculate a Student Contribution Amount (SCA) click here. If you are an international student
you must pay the tuition fee up-front to Griffith. More information is available on the Griffith
Fees and Charges website.
IRU Scholars in Asia (Grant): If you are a successful applicant, once you have enrolled you
will receive AU$1500 bursary as a selected IRU Scholar in Asia. It is expected that these
funds will be paid directly to you by your home university prior to departure. The funds can
be used as you wish but are intended to subsidise the costs associated with participating in
this program.
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New Colombo Plan (NCP) Travel Grant: If you are eligible (see below), and have been
selected to receive an NCP travel grant, you will be notified, and paid, at the time the IRU
Scholars in Asia bursary is paid. These funds can be used as you wish but are intended to
subsidise the costs associated with participating in this program.
Eligibility and selection for the NCP travel grants:
 Students must be between the ages of 18-28
 Students must be undergraduate, Australian Citizens
Students eligible to apply for this additional funding are selected based on academic merit
and/or seriousness of purpose as reflected in the student’s statement of motivation, and
diversity. Diversity is measured on, but is not limited to, students from regional/remote areas,
Aboriginal and Torres Strait Islander students, students with disabilities or students from a
non-English speaking background.
OS-HELP Loans: Non-Griffith students need to apply for an OS-HELP Loan through their
home university. For more information about OS-HELP contact your home university or visit
the Study Assist website.
Refund Policy: If you cancel for any reason, you must notify your home university in writing.
The cancellation will be effective upon receipt and acknowledgement of the written
notification. Program deposits are non-refundable however special consideration may apply
under extenuating circumstances. If you withdraw voluntarily from the program you will
receive the following refund on program fees already paid (excluding the non-refundable
deposit):
 Withdrawal more than 60 days prior to program commencement, you will be refunded
all recoverable fees paid.
 Withdrawal between 30 and 60 days prior to departure, you will be refunded 50 per
cent of program fees.
 Withdrawal 29 days or less prior to departure date, no refund will be made.
 The date of cancellation will be the date that Griffith receives the formal written
notification from your home university.
 Any serious illness or incident that causes you to withdraw must be documented by a
registered Doctor and formal written notification must also be sent to your home
university for assessment. The assessment will be determined at the sole discretion of
your home university and as such the recommendation by the home university of any
refund is final.
International students:
The information provided by you to the University may be made available to Commonwealth
and State agencies, pursuant to obligations under the ESOS Act 2000 and the National
Code. Universities are required under s19 of the ESOS Act 2000, to tell the Australian
Government about:
» certain changes to the student’s enrolment; and
» any breach by the student of a student visa condition relating to attendance or satisfactory
academic performance.
Visa restrictions may apply in some host countries for international students participating in
an outbound mobility program. It is the student’s responsibility to investigate the visa
requirements. International students must also comply with the conditions of their visa
relating to their studies in Australia.
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International students are generally not approved to undertake an overseas experience in
their home country. Special approval may be based on other considerations, such as
participation in mobility programs that may provide increased access to employment
opportunities in a student’s country of origin.
Sponsored international students should also seek permission from the Financial Aid and
Sponsorships office at their Australian University to confirm eligibility before applying to the
exchange program, or for support to participate in other types of overseas student mobility.
They should also investigate if a period of study overseas will impact their eligibility to apply
for post-study work rights.
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APPLICATION FORM
1. STUDENT FULL NAME (as per passport):
2. DATE OF BIRTH (as per passport):
3. HOME ADDRESS (RESIDENTIAL):
4. MALE OR FEMALE:
5. NATIONALITY (as on passport):
6. PASSPORT NUMBER:
7. PASSPORT EXPIRY DATE (all program participants must have a passport that is not expiring
within 6 months of the program finish date:
8. EMAIL ADDRESS:
9. CONTACT PHONE NUMBER(S):
10. EMERGENCY CONTACT NAME:
11. EMERGENCY CONTACT EMAIL:
12. EMERGENCY CONTACT MOBILE PHONE (AND HOME) NUMBER:
13. DO YOU GIVE PERMISSION FOR THIS PERSON TO BE CONTACTED IN THE EVENT OF AN
EMERGENCY WHILST YOU ARE OVERSEAS: Please indicate yes or no.
14. AUSTRALIAN UNIVERSITY:
15. STUDENT ID (Australian University):
16. DEGREE PROGRAM (e.g. Bachelor of Business) IN AUSTRALIA:
17. CAMPUS YOU ARE ENROLLED AT:
18. CURRENT YEAR IN DEGREE (e.g. 2nd year):
19. OUTLINE OF ANY FIELD, WORK OR TRAVEL EXPERIENCE RELATED TO THIS COURSE:
20. DO YOU HAVE ANY SPECIAL DIETARY REQUIREMENTS OR ALLERGIES (MANDATORY):
21. DO YOU HAVE ANY HEALTH RELATED ISSUES WE SHOULD BE AWARE OF? If yes,
please provide documentation about the nature of your condition and how it may impact your
participation in the program.
22. PLEASE INCLUDE A 300 WORD SUMMARY OUTLINING WHY YOU WOULD LIKE TO BE
SELECTED FOR THIS PROGRAM AS AN IRU SCHOLAR IN ASIA:
Student declaration
I declare that, to the best of my knowledge, the information supplied is correct and complete.
I acknowledge that incomplete information may result in this registration not being
processed.
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I give permission for my details to be shared with CIS Australia as the 3 rd party program
provider for this program in-country.
Name:
Signature:
Date:
Privacy statement: The collection, storing and use of personal information is only for the purposes of
administering prospective and current student admissions, enrolment and education relating to this program.
The information collected is confidential and will not be disclosed to third parties without your consent, except to
meet government, legal or other regulatory authority requirements. For further information on privacy and as it
applies to you please review your home university’s privacy policy.
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