Request for
Proposals
Fiscal Year 2015
September 1, 2014 –
August 31, 2015
Maryland State
Department of Education
Office of Grants Administration
and Resource Development
Maryland
Digital Learning
Innovation Fund
200 West Baltimore St.
Baltimore, Maryland 21201
Deadline:
Tuesday, July 15, 2014
5:00 PM
1
Program Description
Name of Grant Program:
Maryland Digital Learning Innovation Fund
Authorization:
State Funding
Dissemination Date:
June 4, 2014
Deadline for Receipt of
Applications:
Due to the competitive nature of these grants, the deadline for applications cannot be
extended. Applications must be submitted to:
Ms. Michelle Szczepaniak
Office of Grants Administration and Resource Development
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
mszczepaniak@msde.state.md.us
(410) 767-0514
Please submit applications electronically or via hard copy. Electronic submissions must
include a PDF of the cover sheet with signatures in blue ink.
Applications and all signature pages must be received no later than 5:00 P.M. on July
15, 2014. An application is not considered complete and will not be reviewed unless all
required signature forms are received by the due date.
Purpose:
T The State of Maryland is committed to helping local school systems maximize the
potential of new and emerging technologies to improve student outcomes and better
prepare all students for the workforce needs of the 21st Century. To advance the State’s
efforts, Governor O’Malley created a new Digital Learning Innovation Fund (the Fund)
which contains $3.5 million to prepare for full implementation of digital learning
initiatives no later than the 2015-2016 school year. To distribute these funds, the
Maryland State Department of Education (MSDE) will make one-time competitive grants
available to local school systems to help them make the transition to comprehensive
digital learning environments that will fundamentally change the interaction between
teachers and students and comply with PARCC technology requirements.
M MSDE plans to offer two types of competitive grants during the time period of
September 1, 2014, to August 31, 2015. Local school systems with less than 20,000
students will be eligible for grants of up to $500,000. Local school systems with 20,000
students or more will be eligible for grants of up to $1,000,000. All applications must
include a clear plan to sustain digital learning environments beyond the grant period
(2014-2015). Support provided through this grant may not supplant existing funding for
digital learning initiatives.
2
Priorities:
The primary intent of the Fund is to support the conversion to comprehensive digital
learning environments that will be fully implemented by the 2015-16 school year.
Applicants that want to enhance or expand current digital learning initiatives must
articulate how these funds will be used to build upon current digital learning initiatives to
create comprehensive digital learning environments.
a
Each grant application must include a comprehensive plan for creating a digital learning
environment by the 2015-16 school year. The environment may be focused on selected
classrooms or schools. The plan must address the following five requirements among
others:
1) The selection process for schools and courses, including the number of students
2)
3)
4)
5)
6)
who will be served and the estimated cost per student;
Supports for teachers, administrators and students to effectively utilize digital
learning to improve instruction and student performance, including a detailed
professional development plan for the first three years of the initiative;
A plan for investing in technology infrastructure to support the initiative and
comply with PARCC technology requirements, or, a detailed description of the
infrastructure already in place that will support the initiative;
Criteria for selecting digital content aligned to the Maryland College and CareerReady Standards or other state standards; and
Digital content that aligns with Web Content Accessibility Guidelines 2.0 Level AA
(http://www.w3.org/WAI/intro/accessibility.php)
A detailed plan to sustain the initiative using ongoing operational funds after the
grant period.
Eligible Applicants:
Local Education Agencies (LEAs) may apply for this Fund. MSDE will give priority to highquality applications that reflect collaborations with other local school systems to
accelerate the implementation of similar digital learning environments.
Proposal Review:
The review of proposals will be a five-part process:
1) Written applications will be pre-screened for submission requirements and
inclusion of all required sections. Applicants not meeting all prescreen
requirements will not be read.
2) A review committee established by the Maryland State Department of Education
(MSDE) will evaluate written applications. Reviewers will comment upon the
3
proposals and assign numerical scores based on a scoring rubric (Appendix A).
3) Applicants may be scheduled for an oral program presentation if required.
4) Final approval for awards will be determined by the State Superintendent of
Schools.
5) Applicants must meet the minimum criteria to demonstrate readiness to
implement a digital learning initiative (See page 8 and complete Appendix B).
Award Notification:
Formal notification of awards will be sent by mail and email.
Total Funds Available:
$3,500,000 (three and a half million dollars)
Length of Grants:
One year, from September 1, 2014 to August 31, 2015. This grant funding is subject to
the release of the associated State appropriation by the Budget Committees.
Estimated Number of
Grants:
The number of grants awarded will be based upon a competitive process and the total
funds available.
Range of Grant Awards:
MSDE will award grants of up to $500,000 for local school systems with fewer than
20,000 students or grants of up to $1,000,000 for local school systems with 20,000 or
more students.
Fund Use:
Grant Funds may be used for the following items in support of grant activities:
1. Consultant services limited to $500 per day, plus travel expenses. Consultant
travel expenses cannot exceed state per diem rates which are:
a. Mileage: $0.56/mile
b. Breakfast: $8
c. Lunch: $10
2.
3.
4.
5.
6.
7.
Stipends, based on Local School System negotiated rates (not to exceed
$150.00/day) may be paid for work performed outside of the regular work day.
Substitute teacher fees only to enable teachers to participate in grant activities;
Salaries and fringe benefits for ten-month staff members required to work more
than ten months on grant-related activities;
Materials and supplies to directly support curriculum development and
professional development. Applicants must clearly identify how all materials and
supplies proposed through this grant will enhance the digital learning initiative
and comply with PARCC technology requirements;
Educational technology, such as laptops, and tablets to enhance student success
in the instructional program as long as strong justification is provided and
technology purchases will be included in local replacement plans and comply
with PARCC technology requirements;
Integration of multi-media assets for students and teachers;
Differentiation of instruction to address diverse learning styles; differentiation of
assignments and leveling of materials for students advancing at different paces
aligned to Common Core State Standard or other state standards; Possible
examples but not limited to:
a. Interactive, multi-media rich electronic textbooks that will be updated
with current information)
b. 3-D technologies for English-learners
c. 3-D game design for middle and/or high school students
4
d.
e.
f.
g.
h.
E-Portfolios for students
Digital photography for telling stories and reflecting research
Developing apps for education
Flipping classrooms
Creating Digital Backpacks for student exploration, connection, and
creation
i. Creating Virtual Worlds to reflect research and apply learning
j. Stereoscopic 3D Learning and Creating
k. Project based learning with technology
l. Developing 21st century online student courses that align with workforce
needs
m. Expand an innovative program in place – ex. kindergarten and Chinese
immersion program
n. Programming and/or coding initiatives
8. Training and support for students, including personalized learning and current
information via digital platforms;
9. Professional development related to the implementation of the grant for staff
and others who are directly involved. Per diem rates (listed in item number one)
also apply to anyone participating in professional development activities who
claims expenses from this grant; and
10. Administrative costs not to exceed 5% of the total grant, including indirect costs.
Grant Funds may not be used for:
1. Pre-Award costs;
2. Paying a coordinator to oversee the initiative and/or manage the grant (existing
staff must be identified to oversee and sustain the initiative);
3. The conversion of traditional courses to an online delivery format and, course
material that does not reflect currency or contain interactive multi-media
resources for use on digital devices;
4. Construction or leasing of temporary or permanent structures;
5. Supplanting existing digital learning activities;
6. Desks, chairs, cabinets, or stools;
7. Standalone hardware and software that do not support the transformation of the
interaction between teachers and students or, does not comply with PARCC
technology requirements;
8. Food or refreshments for meetings or professional development;
9. Program maintenance;
10. National, state, or local membership dues or fees;
11. Attendance at national meetings or conferences unless they are clearly related to
the goals and objectives outlined in the application;
12. Purchase of equipment for administrative purposes;
13. Administrative and indirect costs that exceed 5% of the grant amount;
14. Rewards, door prizes, or paid give-aways; and
15. Travel fees affiliated to conference/convention attendance.
5
The General Education
Each application must develop and describe the steps such applicant proposes to take to
Provisions Act (GEPA), ensure equitable access to, and equitable participation in, the project or activity to be
Section 427:
conducted with such assistance, by addressing the special needs of students, teachers,
and other program beneficiaries in order to overcome barriers to equitable participation.
Reporting Requirements:
Submission
Requirements:
Grantees must submit:

Mid-year narrative and financial report, due by February 15, 2015;

Annual narrative and financial reports, due by August 31, 2015; and

A final evaluation report, including data, within 60 days of the grant end date (by
October 31, 2015).
Applications must contain the following forms with original signatures in blue ink, if
indicated. Applications that do not have these forms with required signatures in blue
ink will NOT be reviewed.
1. Proposal Cover Page:



Submit one cover page.

Use form provided in Appendix C.
Include the requested budget amount on the cover page.
Identify total student population (+/-20,000 students) and desired
amount of the grant.
2. Project Abstract
3. Table of Contents
4. Project Narrative:
 Description of Need
o Evidence of how digital resources will support student learning
o Full description of digital resources to be purchased
 Web based and software applications descriptions must
include an overview of the product and its purpose
 Goals, Objectives and Milestones
 Plan of Operation
 Evaluation and Dissemination Plan
 Management Plan:
o Management Worksheet
o Project Timeline
o Key Personnel (Appendix D)
o Key partners including other Local Education Agencies if applicable.
5. MSDE Budget Forms:


Submit one budget form.
Use form provided in Appendix E.
6. Assurances Page:


Submit one for entire request.
Must be signed upon the initial submission on or before July 15, 2014 by
6
the lead applicant (Superintendent of Local School System) in BLUE ink.

Use form provided in Appendix F.
Applications must be submitted electronically or via hard copy to:
Office of Grants Administration and Resource Development
Maryland State Department of Education
200 West Baltimore Street
Baltimore, MD 21201
mszczepaniak@msde.state.md.us
Attention: Ms. Michelle Szczepaniak
Applications and all required signature forms must be received no later than 5:00 P.M.
on Monday, July 15, 2014. An application is not considered complete and will not be
reviewed unless all required signature forms are received by the due date. Eligible
applicants must submit one grant application. Applications in excess of this limit will
not be reviewed.
Format requirements for the application:

All pages of the project narrative must use one-inch margins and be numbered.

Narrative must use line spacing of at least 1.5, and a type size of 12-point font.

Charts may use single spacing and a type size of 10-point font.

All copies of the proposal should be on standard size (8½” x 11”) paper of regular
weight.

Bound copies must be stapled in the upper left corner. They should not be
bound by glue, spirals, wire, clasps, or any other means.

The prescribed coversheet must be the first page of the proposal.

The original coversheet must be signed in blue ink.

The application package, excluding proposal cover sheet; budget narrative;
itemized budget form and signed assurances may not exceed 20 pages.
Appendices are not included in the page limit.

All tables and charts must follow prescribed templates.
Program Contacts for
Technical Assistance:
For technical assistance, please contact: Michelle Szczepaniak at
mszczepaniak@msde.state.md.us or (410) 767-0514.
Estimated Program Start
Date:
September 1, 2014.
Matching Requirement:
Expenditures under this grant do not require a match.
7
DIGITAL LEARNING INNOVATION FUND – MINIMUM CRITERIA
In order to be eligible for the Governor’s Digital Learning Innovation Fund, local school systems must meet and
agree to the following criteria and fully complete Form Appendix - B: Digital Learning Innovation Fund
Response Form. Applicants must submit this form with the grant application.
1.
Identify the key personnel responsible for implementing the digital learning initiative. (COMPLETE
Appendix -D)
2.
Identify supports for teachers, students, and administrators to effectively utilize digital learning to
improve instruction and student performance, including a detailed professional development plan for
the first three years of the initiative.
3.
Identify the plan for investing in technology infrastructure to support the initiative, or, describe the
infrastructure already in place that will support the initiative. Ensure that all digital resources comply
with PARCC technology guidelines.
4.
Provide criteria for selecting digital content/application aligned to the Maryland College and CareerReady Standards or other State standards. Include a description of purpose for the application.
5.
Provide detailed affiliated costs and resources that will be required to support the initiative.
6.
Collect, maintain and provide data requested under this grant. (COMPLETE Appendix -G)
7.
Identify the selection process for schools, including the number of students who will be served and the
estimated cost per student.
8.
Provide a plan to sustain the initiative after using ongoing operational funds after the grant period.
8
PROJECT NARRATIVE (No more than 20 pages, not including the Appendices)
Instructions: The grant application must clearly follow this outline. Respond to A-E by using the same
lettering and number system to organize responses to each section as follows:
A. Activity description, need for the activity and alignment to goals and objectives
(25 Points)
Briefly describe how the Local Educational Agency will address the Priorities specified in this RFP. In doing so,
please:
1)
Explain how grant funds will be used to ensure that the initiative will begin full operations in the 20152016 school year.
2)
Describe the overall vision, major goals and objectives for each of the priorities described on page three of
the RFP and listed below. Applicants must clearly describe how they will address each of these
requirements (also listed on page three):
a) The selection process for schools and courses, including the number of students who will be served
and the estimated cost per student;
b) Supports for teachers, administrators and students to effectively utilize digital learning to improve
instruction and student performance, including a detailed professional development plan for the first
three years of the initiative;
c) A plan for investing in technology infrastructure to support the initiative and complies with PARCC
technology requirements, or, a detailed description of the infrastructure already in place that will
support the initiative;
d) Criteria and description for selecting digital content aligned to the Maryland College and Career-Ready
Standards or other state standards; and
e) A detailed plan to sustain the initiative using ongoing operational funds after the grant period.
B. Plan of Operation and Timeline
(25 Points)
Describe how the applicant will implement the activities listed below and the timeline associated with each
activity.
Complete the Action Plan template. Provide clear action plan with timelines, detailed activities,
responsible parties, and intended outcomes. (Appendix H)
2. Provide official student enrollment (preK-12) for school year 2013-2014 and estimated student enrollment
for school year 2014 – 2015.
3. Describe the plan to market and promote the initiative, including communicating with parents or
guardians and recruiting students.
4. Identify a location(s) where students will be engaged in this initiative.
1.
C. Key Personnel
(10 Points)
1. Complete the TEMPLATE for Key Personnel (Appendix D). Include the program instructor(s) (if known),
the program liaisons for the initiative, principal(s) of the school(s) where the program will be implemented
and any other personnel who will be involved.
2. Include the names of other Local Education Agencies that will be working in collaboration with your school
system.
9
D. Evaluation Plan, Data Collection, and Sustainability
(25 Points)
1. Describe the evaluation plan.
2. Using the template provided, establish baseline data and explain how the progress of students will be
monitored as data become available.
3. Explain how the baseline data will be identified, when it will become available, and how the progress of
students will be monitored as data become available. (Appendix G).
4. Describe the plan to sustain the initiative after funding ends. Include information on how staff members
and other resources will be aligned to implement and sustain the initiative after grant funding ends.
E. Budget and Budget Narrative
(15 Points)
Provide an itemized budget and budget narrative – clearly delineate and itemize the specific expenditures
under the grant.
2. Submit the budget on the MSDE Grant Budget C-125 form (Appendix E).
1.
3.
If the professional development requires travel of more than 50 miles from home and an overnight stay,
some expenditures will be allowable. Specifically, mileage will be reimbursed at the state rate of
$0.56/mile. Additionally, meals not provided for at the event will be reimbursed as follows: Breakfast,
$8.00; Lunch, $10.00 and Dinner, $24.00. Stipends, based on Local School System negotiated rates (not to
exceed $150.00/day) may be paid for work performed outside of the regular work day. If local rates are
higher, the grantee may make up the difference using local funds.
10
APPENDIX – A
DIGITAL LEARNING INNOVATION FUND - GRANT SCORING RUBRIC
Using the following rubric, reviewers will assign numerical scores and prepare comments. The review team will meet to determine
consensus.
Plan Criteria
Level 3
Level 2
Level 1
Meets All or Most Criteria
Meets Some Criteria
Meets Few or No Criteria
A. Activity
description, need for
the activity and
alignment to the
goals and objectives
The proposed plans and
thoroughly described, the need is
clearly evident and it aligns with
the vision, goals and objectives of
the digital innovation initiative.
Includes technical specifications
and web application descriptions.
There is a limited
description of the proposed
initiative, and the need is not
well supported or clearly
aligned to the vision, goals and
objectives. Identifies hardware
and web application
descriptions.
The proposed initiative is not
clearly identified and there is little
evidence of need. The vision, goals,
and objectives are not clearly
described. Lacks hardware and/or
web application descriptions.
25 Points
25 - 19
18 - 15
14 - 0
A detailed implementation plan
and timeline are provided for
each item in Section B.
Attainable outcomes that clearly
demonstrate achievement.
The implementation plan and
timeline address some of the
items in Section B. Outcomes
are realistic.
The implementation plan and
timeline are limited and include few
specific details. Outcomes not
identified.
25 Points
25 - 19
18 - 15
14 - 0
C. Key Personnel
(including names of
other Local
Education Agencies if
applicable)
Key personnel are identified by
name, title, and role. Required
templates are fully and accurately
completed.
Few key personnel are
identified. Required templates
are missing some of the
information requested.
10 Points
10 - 8
7-6
5-0
D. Evaluation Plan,
Data Collection, and
Sustainability
The application clearly addresses
how the program/initiative will
be evaluated for success. A
detailed evaluation plan is
provided for each item in Section
D. Letters of support
demonstrate clear agreement to
implement and sustain the
initiative.
The application somewhat
addresses how the
program/initiative will be
evaluated for success. The
evaluation plan addresses
some of the items in Section D.
Letters of support are included,
but are weak in ensuring
implementation and
sustainability.
No evaluation plan is included in
the application or it includes a
minimal plan to evaluate success
without including specific
measurable data points. No letters
of support are included or those
that are do not address plans for
ongoing implementation and
sustainability.
25 Points
25 - 19
18 - 15
14 - 0
Budget is clear, reasonable and
cost effective. Budget narrative
itemizes expenses in detail.
Budget calculations are correct.
Budget does not exceed limits as
stated on the application.
Budget is reasonable and cost
effective. Budget narrative
identifies expenses and
provides general explanation.
Budget contains a few errors.
Budget does not exceed limits
as stated on the application.
Budget is not clear, reasonable
and/or cost effective. Budget
narrative does not provide detailed
explanation of expenditures.
Budget contains calculation errors
and/or is completed incorrectly.
Budget exceeds limits as stated on
the application.
15 - 11
10 - 9
8-0
B. Plan of
Operation and
Timeline
E. Budget and
Budget Narrative
15 Points
11
No key personnel are identified.
Required templates are not fully
and accurately completed.
APPENDIX – B
DIGITAL LEARNING INNOVATION FUND MINIMUM CRITERIA RESPONSE FORM
Applicants must complete and submit this response form with the grant application. Please respond to each item:
1.
Identify the key personnel responsible for implementing the digital learning initiative.
(COMPLETE Appendix -D)
Yes
No
2.
Identify supports for teachers, students, and administrators to effectively utilize
digital learning to improve instruction and student performance, including a detailed
professional development plan for the first three years of the initiative.
Yes
No
3.
Identify the plan for investing in technology infrastructure that complies with PARCC
technology guidelines to support the initiative, or, describe the infrastructure already
in place that will support the initiative.
Yes
No
4.
Provide criteria for selecting digital content aligned to the Maryland College and
Career-Ready Standards or other State standards.
Yes
No
5.
Provide detailed affiliated costs and resources that will be required to support the
initiative.
Yes
No
Collect, maintain and provide data requested under this grant. (COMPLETE Appendix G)
7. Identify the selection process for schools, including the number of students who will
be served and the estimated cost per student.
8. Provide a plan to sustain the initiative after using ongoing operational funds after the
grant period.
Yes
No
Yes
No
Yes
No
6.
12
APPENDIX –C
INSERT COVER PAGE TEMPLATE HERE
APPLICATION COVER SHEET
Maryland Digital Learning Innovation Program
Name of Local Education Agency: _______________________________________________________________
DUNS#:
TIN:
Title of Project: _______________________________________________________________________________
School System Contact for this Program:
Address:
Telephone Number:
Fax Number:
Email Address:
Project Manager (if different than contact):
Project Statement (100-word limit summary):
Official Total (preK-12) Student Enrollment for 2012-2014: _____________________________________________
Estimated Total (preK-12) Student Enrollment for 2014-2015:
______________________________________
Amount Requested:
Superintendent of Schools’ Signature
Date
Superintendent of Schools’ Name
13
APPENDIX – D
KEY PERSONNEL (Before typing, duplicate this page for as many entries as needed).
Complete the list of the key personnel who are responsible for planning and/or implementing the digital learning
initiative at the district and school levels. Use this template and insert all information for each entry.
Name:
Title:
Affiliation:
Name:
Title:
Affiliation:
Role or Expertise:
Role or Expertise
12 month employee
10 month employee
Name:
Title:
Affiliation:
12 month employee
10 month employee
Name:
Title:
Affiliation:
Role or Expertise:
Role or Expertise
12 month employee
10 month employee
Name:
Title:
Affiliation:
12 month employee
10 month employee
Name:
Title:
Affiliation:
Role or Expertise:
Role or Expertise
12 month employee
10 month employee
Name:
Title:
Affiliation:
12 month employee
10 month employee
Name:
Title:
Affiliation:
Role or Expertise:
Role or Expertise
12 month employee
10 month employee
12 month employee
10 month employee
Name:
Title:
Affiliation:
Name:
Title:
Affiliation:
Role or Expertise:
Role or Expertise:
12 month employee
10 month employee
12 month employee
10 month employee
Optional: List Any Other Local Education Agency Partner(s):
______ ____________________________________
___________________________________________
14
APPENDIX – E
PROPOSED BUDGET - STATE/FEDERAL
ORIGINAL
GRANT
BUDGET
AMENDED
BUDGET
#
GRANT NAME
GRANT
RECIPIE
NT NAME
MSDE GRANT #
RECIPIENT
GRANT #
REVENUE
SOURCE
SCHO
OL NAME
FUND SOURCE
CODE
GRANT
PERIOD
REQUEST
DATE
BUDGET OBJECT
CATEGORY/PROGRAM
01- SALARIES
& WAGES
02 - CONTRACT
SERVICES
03- SUPPLIES &
MATERIALS
04 - OTHER
CHARGES
05 - EQUIPMENT
08 - TRANSFERS
BUDGET BY
CAT./PROG.
0.00
0.00
0.00
0.00
0.00
201 Administration
Prog.
21
General Support
Prog.
22
Business Support
Prog.
23
Centralized Support
Prog.
Prog.
202 Mid-Level Administration
15
Office of the Principal
16
Inst. Admin. & Supv.
203-205 Instruction Categories
Prog.
01
Regular Prog.
Prog.
02
Special Prog.
Prog.
03
Career & Tech Prog.
Prog.
04
Gifted & Talented Prog.
Prog.
08
School Library Media
Prog.
09
Instruction Staff Dev.
Prog.
10
Guidance Services
Prog.
11
Psychological Services
12
Adult Education
Prog.
206 Special Education
Prog.
04
Public Sch Instr. Prog.
Prog.
09
Instruction Staff Dev.
Prog.
15
Office of the Principal
Prog.
16
Inst. Admin & Superv.
207 Student Personnel Serv.
208 Student Health Services
209 Student Transportation
210 Plant Operation
Prog.
30
Warehousing & Distr.
Prog.
31
Operating Services
211 Plant Maintenance
212 Fixed Charges
214 Community Services
215 Capital Outlay
Prog.
34
Land & Improvements
Prog.
35
Buildings & Additions
Prog.
36
Remodeling
Total Expenditures By Object
0.00
Federal Tax Identification Number:
0.00
DUNS Number::
Finance Official Approval
Name
Signature
Date
Telephone #
Name
Signature
Date
Telephone #
Name
Signature
Date
Telephone #
Supt./Agency Head Approval
MSDE Grant Manager Approval
15
APPENDIX – F
ASSURANCES
By receiving funds under this grant award, I hereby agree, as grantee, to comply with the following terms and conditions:
1. Programs and projects funded in total or in part through this grant will operate in compliance with State and federal laws
and regulations, including but not limited to the 1964 Civil Rights Act and amendments, the Code of Federal Regulations
(CFR) 34, the Elementary and Secondary Education Act, Education Department General Administrative Regulations
(EDGAR), the General Education Provisions Act (GEPA) and the Americans with Disabilities Act.
2. The Maryland State Department of Education (MSDE) may, as it deems necessary, supervise, evaluate and provide guidance
and direction to grantee in the conduct of activities performed under this grant. However, failure of MSDE to supervise,
evaluate, or provide guidance and direction shall not relieve grantee of any liability for failure to comply with the terms of
the grant award.
3. Grantee shall establish and maintain fiscal control and fund accounting procedures, as set forth in 34 CFR Parts 76 & 80 and
in applicable State law and regulation.
4. Grantee shall adhere to MSDE reporting requirements, including the submission of progress reports.
5. Entities receiving $300,000 or more federal funds need to have an annual financial and compliance audit in accordance with
OMB Circular A-133.
6. Grantee shall retain all records of its financial transactions and accounts relating to this grant for a period of three years, or
longer if required by federal regulation, after termination of the grant agreement. Such records shall be made available for
inspection and audit by authorized representatives of MSDE.
7. Grantee must receive prior written approval from the MSDE Program Monitor before implementing any programmatic
changes with respect to the purposes for which the grant was awarded.
8. Grantee must receive prior written approval from the MSDE Program Monitor for any budgetary realignment of $1,000 or
15% of total object, program or category of expenditure, whichever is greater. Grantee must support the request with
reason for change. Budget alignments must be submitted at least 45 days prior to the end of the grant period.
9. Requests for grant extensions, when allowed, must be submitted at least 45 days prior to the end of the grant period.
10. Grantee shall repay any funds which have been finally determined through federal or state audit resolution process to have
been misspent, misapplied, or otherwise not properly accounted for, and further agrees to pay any collection fees that may
subsequently be imposed by the federal and/or state government.
11. If the grantee fails to fulfill its obligations under the grant agreement properly and on time, or otherwise violates any
provision of the grant, MSDE may suspend or terminate the grant by written notice to the grantee. The notice shall specify
those acts or omissions relied upon as cause for suspension or termination. Grantee shall repay MSDE for any funds that
have been determined through audit to have been misspent, unspent, misapplied, or otherwise not properly accounted for.
The repayment may be made by an offset to funds that are otherwise due the grantee.
I further certify that all of the facts, figures, and representations made with respect to the grant application and grant award,
including exhibits and attachments, are true and correct to the best of my knowledge, information, and belief.
Superintendent of Schools’ Signature
Date
16
APPENDIX – G
Student Outcomes
STUDENT OUTCOMES: please identify target population, cost per student, desired outcomes and
baseline data for selected outcomes.
Outcomes
Target population
Cost per student
17
Baseline data
APPENDIX - H
PLAN OF OPERATION
Describe the tasks, target dates for start-up and completion, person responsible, and any notes. This is a sample template – another form may be used as long as the
same information is provided.
Target
Target
X
Task
Person(s)
Start
Completion
Intended Outcomes
When
Responsible
Date
Date
Done
EXAMPLE: Identify classrooms and schools to participate.
6/1/14
6/20/14
Brian Jones
A list of participating classrooms and
schools that reflects diversity in grade
levels and student population.
18