Chabot College
Student Services Program Review
Report
Year One of
Program Review Cycle
Disabled Students Programs & Services,
(DSPS)
Submitted on 11/1/13
Kathleen R. Allen & DSPS Staff
Final Forms, 1/19/13
Table of Contents
Section 1: Who We Are ............................................................. 1
Section 2: Where We Are Now .................................................. 2
Section 3: The Difference We Hope to Make .............................. 3
Required Appendices:
A: Budget History ..........................................................................................4
B: Student Learning and Service Area Outcomes Inventory ..........................5
E: New Initiatives ..........................................................................................6
F2F1: New Faculty Requests .........................................................................7
F2: Classified Staffing Requests .....................................................................8
F3: FTEF Requests .........................................................................................9
F5: Supplies and Services Requests .............................................................10
F6: Conference/Travel Requests .................................................................11
F7: Technology and Other Equipment Requests .........................................12
F8: Facilities Requests .................................................................................13
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1. Who We Are
Limit your narrative to no more than one page.
Describe your unit--your mission, vision, responsibilities and the goals of your area. How does your unit
support other student services, administrative, and academic units? What impact do you have on
student learning? Describe the number and types of staff in your office, both now and historically.
Disabled Students Programs & Services of Chabot College seeks to make its programs and
services available to individuals with a physical, communicative, psychological or learning
disability. Disabled Student Programs and Services provide opportunities for individuals to
achieve through education a richer and more effective life. Our goal is to encourage students
with a disability to become independent and assertive participants in their own educational
process. Accessibility in classes, facilities, extracurricular activities and in all student support
services is our ultimate objective. We believe citizens with disabilities should have a chance to
realize their highest potential.
DSPS provides academic accommodations at the Disabled Students Resource Center (DSRC)
that are legally mandated by State and Federal law to students with documented disabilities. We
currently serve over 1000 students. The support services that we provide but not limited to
include academic counseling, assistive technology, alternative testing, sign language interpreters,
real-time captioners, readers, scribes, shared note takers, Braille transcription, large print texts, etext and close captioning of videos. Our students are greatly impacted by our program as
demonstrated by their success in achieving their educational goals of earning Certificates,
AA/AS degrees, transferring to four year colleges and personal enrichment, due to our course
curriculum and the academic accommodations we provide. Our students’ success is due to the
collaborative efforts of the DSPS staff, Student Services program areas, Academic Divisions and
Administrators throughout the campus.
The DSRC consists of these full time positions: 1 Counselor/Coordinator, 2 Counselor
Instructors, 2 Counselor Assistant II, 1 Alternate Media Technology Specialist and 1 Mobility
Assistant Driver. Six years ago our Office Manager retired; due to budget cuts we were not
permitted to refill the position. The DSPS staff sit on college committees, i.e. Faculty Senate,
Facility, Basic Skills, Health and Safety, Distant Education (COOL Committee), Technology,
etc. DSPS faculty currently sits on DSPS California Community Colleges Chancellor’s Office
Advisory Boards for the High Tech Center Training Unit and the Alternate Text Production
Center, representing Learning Disability Specialists and DSPS Coordinators throughout the state.
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2. Where We Are Now
Complete Appendix A (Budget History) and Appendix B (Student Learning Outcomes/Service Area
Outcomes Inventory) prior to writing your narrative. Limit your narrative to no more than two pages.
As you enter a new Program Review cycle, reflect on your achievements over the last few years. What
did you want to accomplish? What are your Student Learning Outcomes (SLOs) and Service Area
Outcomes (SAOs), and what progress have you made toward achieving them? Describe how changes in
resources provided to your office have impacted your achievements. What are you most proud of, and
what do you want to continue to improve?
Discuss important trends that will have a significant impact on your unit over the next three years. Those
could include technology, facilities, equipment, student demand. What opportunities and challenges do
your foresee in the next three years?
The past 3 and a half years have greatly affected the Disabled Student Resource Center (DSRC)
of Chabot College; our DSPS allocation has been cut by 49%. Since the DSRC is mandated by
Federal and State laws to provide reasonable accommodations to students with disabilities upon
request, we cannot put a limit on the number of students we serve. As shown in Appendix B,
under Student Area Outcomes we have been successful in providing services to students with
disabilities through our DSPS team approach. DSPS includes the Student Services and Academic
components. The entire DSPS team is professional and committed to the success of students with
disabilities. Thus, we work together to strategize innovative ways to serve and educate our DSPS
students. Therefore we can immediately intervene when a student is having difficulty. This team
approach works; DSPS students are successfully completing their educational goals.
Since we hired an Alternate Media Technology Specialist. This has greatly enhanced the
production of alternate media materials for students with disabilities and for members of the
community with disabilities in a very accurate and cost efficient manner. The PRBC provided us
with the needed funding to purchase essential hardware to produce alternate media in a timely
manner. There are new innovations in producing alternate media materials which we are now
utilizing with the hiring of this position and the purchase of the production hardware.
Last year we were given permission to hire a Mobility Assistant Driver. We have an increasing
number of students with physical disabilities that impairs their mobility. These students can now
safely be transported to and from their classes without exacerbating their condition. We are now
in a position to support more students with temporary physical disabilities throughout the
campus, as well as faculty and staff.
In 2008 the DSRC Counselor Assistant II retired and in May of 2013 our beloved William Henry Counselor
Assistant II suddenly passed away. This lose of these positions have greatly impacted the daily
operations of the DSRC. Their job responsibilities included inputting the required data for each student
with a disability. They also ensure that all of the Students’ contacts are accurately gathered from DSRC
staff and DSPS instructional faculty before inputting the data. Their responsibility includes sending out
disability requests and reviews them when they are returned. If there is a problem with a disability they
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inform the DSPS Counselor of the discrepancy. The data collected and inputted directly effects the DSPS
allocation funding for the next academic year. They also scheduled Sign Language Interpreters, Real
Time Captioners and assisted students with SSI paper work. Therefore these positions are critical for the
academic success of our DSPS students. If DSPS loses more funding we will be extremely limited in how
we provide reasonable accommodations for students with disabilities. This Fall we will be hiring a
Counselor Assistant II to fulfill these responsibilities.
As shown in Appendix A the college has been good to DSPS; we have been provided with the
funding we requested. Without this funding DSPS would not be able to provide reasonable
accommodations for students with disabilities. It is apparent from our funding requests that we
are cognizant of the College’s current budget crisis. None of the DSPS staff has attended
California Association of Post Secondary Educators and the Disabled (CAPED) and California
State University at Northridge Assistive Technology Conference, (CSUN) for several years due
to budget cuts.
We are most proud of our students with disabilities that we serve. When students are informed of
the new ways we will be providing them with their reasonable accommodations due to the
budget cuts, they do not complain. Instead they follow the new policy and procedures to request
their accommodations. When the students were told that they now needed to purchase a Go Print
card, they readily complied with the new policy. Despite the DSRC changes, more students with
disabilities are requesting accommodations. Thus, they are achieving their educational goals by
earning Certificates, AA/AS degrees and transferring to four-year colleges.
With the increase of academic accommodations especially in the areas of alternative testing and
alternate media materials, it is essential that we determine ways to better utilize the DSRC area.
It is necessary that we increase our testing area to include more computer stations, since more
students are requesting and requiring assistive technology during their tests. The DSRC current
testing area can at most provide testing for eight students and only 3 can use assistive
technology. We proctor over 2000 tests each academic year. Currently when a student requests to
take their tests with assistive technology, we place them in the general area of the Center or the
High Tech Lab. Both of these areas are not ADA/504 compliant; they are not distraction free
environments.
It is very difficult to project the trends in DSPS over the next 3 years. Providing DSPS services is
very different than it was 5 years ago. More accommodations will be provided through the use of
technology. The Chancellor’s Office is currently evaluating DSPS Policies, the changes will
include an increase of disability categories, redefining the Student Education Contract, the 95%
allocation guarantee , role of the DSPS Coordinator, etc. These changes will affect our DSPS
allocation in some way. It is necessary that DSPS staff attend conferences and trainings to
understand these changes, requirements so we can continue to better serve DSPS students.
We have seen an increasing number of students who cannot afford textbooks, supplies,
transportation, not to mention housing and personal needs. These students would greatly benefit
from an education but community agencies and State agencies like the State Department of
Rehabilitation are experiencing budget cuts as well. It is imperative that we determine ways to
support these students.
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The DSPS team would not have made the achievements we have if it were not for the support of
Chabot College. The College has demonstrated its commitment to serve students with disabilities
and insure equity on the campus.
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3. The Difference We Hope to Make
Review the Strategic Plan goal and key strategiesat
http://www.chabotcollege.edu/prbc/StrategicPlan/SPforPR.pdfprior to completing your
narrative. Please complete Appendices E (New Initiatives) and F1-3 and 5-8 (Resource Requests)
as relevant to your needs to further detail your narrative. Limit your narrative to three pages,
and be very specific about what you hope to achieve, why, and how.
What initiatives would you like to undertake to improve or strengthen your unit or to address
demand for your services? What initiatives are underway in your area, or could you begin, that
would support the achievement of our new Strategic Plan goal and strategies and/or improve
student learning? Identify specific, measurable goals and the resources needed to achieve
them.
As mentioned in the previous responses, DSPS service and academic areas work together to support
students with disabilities at Chabot College. It is essential that students understand their disabilities;
their functional limitations. Then the students must be aware of the compensatory strategies and
academic accommodations that will support them in their classes. Ultimately, students will understand
the benefit of these strategies and accommodations, thus they will become independent using and
requesting these strategies and accommodations. Therefore they will complete their educational goals
in a reasonable time. This process for students is very individualized, but once the students become
aware of their needs and academic accommodations they are self-empowered. It is imperative that we
know and fully understand each student’s functional limitations. The success of our students has been
due to the DSPS team working together to know and understand our student’s disabilities. The DSPS
team works closely with other Student Services, faculty and administrators to better serve our students.
We have been working in this way for years. The process for the students is very difficult but beneficial.
Not only are the students successful by achieving their educational goals but they become successful
employees and in their personal life.
In the end of this academic year DSPS will be losing 1 counselor and 1 Learning Disability
Specialist to retirement. At the end of the next academic year we will be losing another
Counselor/Coordinator and Learning Disability Specialist to retirement. This will also mean the loss of an
Assistive Technology Instructor since 2009. The loss of 5 DSPS faculty positions will greatly affect general
counseling, faculty and staff throughout the campus. DSPS Counselors and Specialists as previously
mentioned work with personnel on the campus in support of students with disabilities. Thus without the
2 DSPS Counselors, the 2 Learning Disability Specialists and the Assistive Technology Specialist, Students
will not be provided with the needed skills that will ensure their academic success. Currently DSPS is
serving more students with complex needs and issues, which requires the expertise of faculty trained to
work with students with disabilities. Many of our DSPS courses have been offered for many years (many
Learning Skills courses for more than 30 years, CAS and PSCN courses for more than 20 years), plus these
courses have been consistently filled over 100%. The curriculum offered in DSPS courses have evolved
and alter to meet the needs of students with disabilities. If the 2 Counselor, 2 Learning Disability
Specialist and the Assistive Technology Instructor positions are not replaced it will be devastating for
students with disabilities, DSPS and Chabot College.
Currently we provide reasonable accommodations to over 1000 documented unduplicated students at
the DSRC. Our intent is to continue to provide these mandated accommodations. In order to continue to
5
determine the most updated appropriate reasonable accommodations, it is necessary that the DSPS
staff attend conferences (CAPED and CSUN Assistive Technology) and trainings at the Chancellor’s Office
High Tech Center Training Unit and the Chancellor’s Office trainings in Sacramento. Unfortunately, the
DSPS staff has not attended such conferences and trainings due to budget cuts for several years. With
the new requirements soon to be implemented by the Chancellor’s Office based on the Other Disability
Category Research Project, new DSPS Policies and The Student Success Act, it is crucial that we
understand how students with disabilities will be affected. As a result DSPS staff must attend
conferences and trainings.
In the DSPS Academic Program Review we requested the need for an Instructional Assistant II for our
Learning Skills program.
Despite the reduced DSPS budget, student requests for mandated reasonable accommodations have
increased. We proctor 2000 alternate tests at the DSRC. The time allotted for each exam can be from 1
to 4 hours and can require the use of assistive technology, reader and/or scribe. Since more students are
requesting readers and scribes, we need more private areas to proctor these exams. Students are also
requesting the use of assistive technology during their exams. Since our testing lab only provides space
for 8 students (less if students are wheel chair or scooter users) only 3 of these students can use
assistive technology. In order to meet the growing requests of our students, it has been necessary to
proctor their exams in the general area of the center and the High Tech Lab. Unfortunately both of these
areas are not Title V, 504 and ADA compliant; they are not distraction free environments. To add to this
complex situation, many students are taking the same test at the same time. If the DSRC had a larger
area designated for testing with 15 to 20 computer stations, we would be providing alternate testing
accommodations in compliance with Title V, 504 and ADA. Thus we would be in a better position to
support students with disabilities to achieve their educational goals in a reasonable time.
With the success of our CAS 102 and 103 courses which are taught in the DSRC, more students are using
the assistive technology. When students use Kurzweil 1000 and 3000 software they must scan their
course materials. Currently the scanners used in the DSRC were purchased 15 years ago. In order to
better provide Kurzweil 1000 and 3000 instruction to our students it is necessary to purchase new
scanners. Since students not only scan materials for DSPS CAS courses but for all of their courses as a
reasonable accommodation, the purchase of new scanners would greatly benefit their success. With
updated scanners, students would be scanning materials with fewer errors and have the ability to scan a
wider variety of text materials.
The DSRC Counselor Assistant II who provides Alternate Testing, shared note taking reader, scribe and
tape recording accommodations requires an updated CCTV. He is an employee with a disability that uses
a CCTV as a reasonable accommodation to complete his job responsibilities. The CCTV he is currently
uses, does not work. A new CCTV would provide him with the necessary technology to perform his job
responsibilities.
DSPS being provided with the initiatives and resources requested will ensure that students will achieve
their educational goals within a reasonable time. It should be remembered that the Disabled Students
Resource Center is operating to support Chabot College faculty and staff. If DSPS were cut more
devastatingly, it would be Chabot College faculty and staff to provide mandated reasonable
accommodations for students with disabilities.
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Appendix A: Budget History and Impact
Audience: Budget Committee, PRBC,and Administrators
Purpose: This analysis describes your history of budget requests from the previous two years
and the impacts of funds received and needs that were not met. This history of documented
need can both support your narrative in Section A and provide additional information for Budget
Committee recommendations.
Instructions: Please provide the requested information, and fully explain the impact of the
budget decisions.
Category
Classified Staffing (# of positions)
Supplies & Services
Technology/Equipment
Other
TOTAL
2011-12
Budget
Requested
4.5
$4,242.00
$904.00
0
$5,146.00
2011-12
Budget
Received
4.5
$4,242.00
$904.00
0
$5,146.00
2012-13
Budget
Requested
5.5
$3,500.00
0
0
$3,500.00
2012-13
Budget
Received
5.5
$3,343.00
0
0
$3,343.00
2. How has your investment of the budget monies you did receive improved your Service Area
Outcomes? When you requested the funding, you provided a rationale. In this section, assess if
the anticipated positive impacts you projected have, in fact, been realized.
2. The funding requested, allowed us to follow required state assessment guidelines to
determine eligibility for learning disability services and provide legally mandated
accommodations for students with disabilities. This funding helped us to meet our desired
goal of supporting DSPS students with mandated reasonable Accommodations.
3. What has been the impact of not receiving some of your requested funding? How has your
ability to serve the college and our students been impacted, or safety compromised?
3. We have gratefully received all the funding we requested.
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Appendix B: Student Learning and Service Area Outcomes Inventory
Audience: PRBCand Administrators
Purpose: This analysis enables us to track progress on key learning and student service goals,
and to meet our accreditation standards.
Instructions: Please provide the requested information, noting ongoing SLOs/SAOs as well as
any new goals.
SLO/SAO
SLO #1:
SAO #1: Every year we have increased
the number of unduplicated students
being served through DSPS. We
currently serve over 1000 students.
SAO #2: As a result of the dedication of
our DSPS counselors, we have been
able to continue to increase the number
of counseling appointments for
academic counseling, disability related
counseling, registration, SEPs, etc.
SAO #3: With the hiring of a full time
Alternate Media Technology Specialist,
the DSRC production of alternate media
materials has been revamped to become
more efficient and cost-effective in
order to better serve students with
disabilities.
SAO #4: Despite the budget reduction
we are successfully providing an
increasing number of students with
disabilities alternate media materials for
each of their classes in a timely manner.
This is a savings of thousands of dollars.
SAO #5: An increasing number of
students are utilizing the reasonable
academic accommodations they are
eligible for. As an example, last year we
proctored over 2000 tests for students
with disabilities at the Disabled
Students Resource Center (DSRC)
SAO #6: With the 49% cuts to the DSPS
budget, the DSPS limited staff has
become a closer unit, working together
as a team to better educate and support
How
Measured
Results/Discussion
Data
Reports
Through interpretation of data reports
and discussion with DSPS staff the SAO
was met.
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
8
SLO/SAO
our students towards their college
success.
SAO #7: The DSPS staff, the Vice
President of Student Services and the
President of Chabot College have built a
strong team to benefit students with
disabilities on the campus.
SAO #8: The DSPS team has diligently
determined strategies that have greatly
reduced our student assistant budget
despite the fact that this effort has
impacted their work load.
SAO #9: An increasing number of
students with disabilities use the
computers in the DSRC general area
and in the Hi-Tech Center to complete
their homework and do research using
the assistive technology, (screen reader,
scan/read, and screen enlargement and
speech recognition programs). Students
have successfully incorporated the
assistive technology in their academic
and personal life.
SAO #10: For the past two years we
have been providing students with
physical and medical disabilities with
cart services through a designated
mobility driver who is educated on how
to safely transport students with
disabilities.
SAO #11: The DSPS team approach is
demonstrated through the manner in
which Counselors, Instructors,
Counselor Assistants, Instructional
Assistants and the Alternate Media
Technology Specialist communicate to
refer students to the appropriate classes
and accommodations.
SAO #12: The DSPS team works closely
with College faculty and staff
throughout the campus to educate them
on reasonable academic
accommodations and different aspects
How
Measured
Results/Discussion
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
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SLO/SAO
of disabilities.
SAO #13: The curriculum offered in
DSPS courses greatly benefits students
with disabilities. The instructional
methods, strategies and materials have
evolved over a 30 year process
(Learning Skills over 30 years, CAS and
PSCN over 20 years). As a result:
All of DSPS Learning Skills,
Psychology Counseling, Computer
Application Systems and Adapted
Physical Education classes have
continually been filled over 100%.
SAO #14: This year DSPS Learning
Skills courses are being offered in smart
classrooms, which have greatly
enhanced instruction for students with
disabilities. The English 116 assessment
room is especially designed for this
purpose.
SAO #15: After taking DSPS Learning
Skills, CAS and PSCN classes an
increasing number of students with
disabilities have successfully completed
college level English, Math, and
Computer Application Systems courses.
SAO #16: After building a strong
academic foundation through DSPS,
many students have participated in
college activities i.e., clubs, competitive
sports, forensics, the College Radio
station, the Spectator and the ASCC. As
a result, they have received many
awards and recognitions.
SAO #17: The DSPS team has
encouraged an increasing number of
students with disabilities to become
independent and assertive participants
through their educational process.
How
Measured
Results/Discussion
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
(Same as
above)
(Same as above)
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Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our Strategic
Plan. The project will require the support of additional and/or outside funding. The information you
provide will facilitate and focus the research and development process for finding both internal and
external funding.
How does your initiative address the college's Strategic Plan goal, or significantly improve student
learning?
The DSRC critically requires an additional dedicated area specifically used for testing, with 1520 work stations equipped with computer software and hardware installed with assistive
technology. In order to serve our students with their increasing requests for use of Kurzweil
3000, 1000, Dragon Premium and JAWS during their tests, more testing space and more
computer stations are imperative. We have long out grown our Testing Lab with room for 8
students which includes 3 computer stations. Due to the limited testing space with assistive
technology, it is necessary for students to be tested in our small High Tech Center and in the
DSRC general area. Both of these areas are not Title V, PL 504 and ADA compliant because
they are not distraction free environments since classes are in session at the same time. We are
very concerned for the safety of our students taking tests in our Testing Lab is such a small area
during an emergency, it would be extremely difficult to evacuate them safely from the area.
Also, if a student has a seizure or falls in the small Testing Lab , they could be injured or injure
other students. Each semester the DSRC provides alternative testing for over 900 tests with more
students requesting the use of assistive technology.
What is your specific goal and measurable outcome?
With an increased Testing Lab, more students will be provided with appropriate mandated
alternative testing accommodations of the use of assistive technology in a distraction free
environment. Also, we can insure The safety of students taking tests during an emergency and an
accident. Students taking classes in the Hi-Tech Center will feel more comfortable raising
questions during class if no students are testing. Thus students with disabilities will become more
successful in their classes and achieve their educational goals of earning Certificates, AA/AS
degrees and transferring to four-year colleges.
What is your action plan to achieve your goal?
Target
Required Budget (Split out
Activity (brief description)
Completion personnel, supplies, other
Date
categories)
Renovate part of the general area of bldg. 2400 to increase our TBD
Budget needs will be
Alternate testing area. Enhance testing lab and technology by based on dependent on how current
15 – 20 work stations
facilities can best be
state
modified to fit our ever
budget
growing needs.
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How will you manage the personnel needs?
New Hires:
Faculty # of positions
Classified staff # of positions
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
X
Other, explain: Current DSRC Full time Classified Staff will work on these
projects. Their workload will become more efficient and less stressful with the equipment and
alterations to the DSRC. Therefore improving services for students with disabilities.
At the end of the project period, the proposed project will:
X
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
(obtained by/from):
Will the proposed project require facility modifications, additional space, or program relocation?
No
XYes, explain: An additional space, modification and/or relocation to the existing DSRC testing lab is re
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
XYes, explain: At this time we do not know what plan will be utilized. Depending on the renovat
Do you know of any grant funding sources that would meet the needs of the proposed project?
X No
Yes, list potential funding sources:
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Appendix F1: Full-Time Faculty or Counselors/Adjunct Staffing Request(s) [Acct.
Category 1000]
Audience: Faculty Prioritization Committeeand Administrators
Purpose: Providing explanation and justification for new and replacement positions for full-time
faculty/counselors and adjuncts
Instructions: Please justify the need for your request. Discussanticipated improvements in student
learning and contribution to the Strategic Plan goal. Cite evidence and data to support your request,
including enrollment management data (EM Summary by Term) for the most recent three years, student
success and retention data , and any other pertinent information. Data is available at
http://www.chabotcollege.edu/ProgramReview/Data2012.cfm.
1. Number of new faculty or counselors requested in this discipline:2 in DSPS Student Services Program
Review and 3 in the DSPS Academic Program Review ____
2. If you are requesting more than one position, please rank order the positions.
Position:
Description:
1. DSPS Counselor/
With the retirement of a DSPS Counselor in May 2014, it is critical
Instructor
that this position be filled. Since the Disabled Students Resource
2. DSPS
Counselor/Coordinator
Center is mandated to serve all students with disabilities requesting
services on the campus, it is clear that we will be serving more
students. Currently we serve over 1000 students. We are serving an
increasing number of students For example, Wounded Warriors with
Acquired Brain Injuries from the war in the Middle East. There is
also an increasing number of students with Asperger Syndrome. In
order to determine their academic accommodations accurately, it is
essential to take much time with the student, community agencies,
physicians and the State Department of Rehabilitation counselors. It
is necessary for the DSPS Counselors to discuss our students’ needs
with Instructors, Financial Aid staff, A & R staff, etc. The DSPS
Counselors provide academic, career and personal counseling,
completing SEPs, A&R forms, etc, Our current 2 Counselors and 1
counselor/coordinator/instructor appointments are full weeks in
advance. During registration their appointments are filled months in
advance. In order to keep up with the growing number of students
with their increasing needs, we need to fill this full time DSPS
counselor/Instructor position.
In May 2015, the DSPS Counselor/Coordinator will be retiring.
Their responsibility is to overseeing the DSPS Programs in support
of the Dean of Special Programs and the VP of Student Services.
Their job responsibilities include coordinating daily operations of
the DSRC, review and document students’ disabilities, evaluate all
DSPS expenditures, examine the hiring of Students Assistants in all
DSPS areas, attending Regional IV Coordinator meetings, keep up
with new DSPS requirements, as well as fulfilling all of the
responsibilities listed above for the Counselor/Instructor.
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3. Rationale for your proposal. Please use the enrollment management data. Additional data that will
strengthen your rationale include FTES trends over the last 5 years,persistence,FT/PT faculty
ratios,CLO and PLO assessment results and external accreditation demands.
DSPS Counselors appropriately place students with disabilities in DSPS courses. The Counselor
is the primary referral for these courses. DSPS courses have been consistently filled over 100%.
Unfortunately when DSPS students are advised outside of DSPS they are put in classes they will
not pass or complete. Thus if we are unable to provide counseling to all DSPS students due to
limited counselors, students will not achieve their educational goals nor will DSPS courses be
filled appropriately.
If students must wait weeks or months to meet with a DSPS Counselor, they are not being
provided with the academic accommodations they need to succeed in their courses.
4. Statements about the alignment with the strategic plan and your student learning and service area
goals are required. Indicate here any information from advisory committees or outside accreditation
reviews that is pertinent to the proposal.
Each student is required to have a signed Student Education Contract by the DSPS Chancellor’s
Office. Many programs (i.e. EOPS, Financial Aid, State Department of Rehabilitation) are
requiring Student Education Plans; with the limited counseling hours this becomes difficult to
write these plans and contracts for our students.
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Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct.
Category 2000]
Audience: Administrators, PRBC
Purpose: Providing explanation and justification for new and replacement positions for full-time and
part-time regular (permanent) classified professional positions(new, augmented and replacement
positions).Remember, student assistants are not to replace Classified Professional staff.
Instructions: Please justify the need for your request. Discuss anticipated improvements in student
learning and contribution to the Strategic Plan goal, safety, mandates, accreditation issues. Please cite
any evidence or data to support your request. If this position is categorically funded, include and
designate the funding source of new categorically-funded position where continuation is contingent
upon available funding.
1. Number of positions requested: Student Assistants in the DSPS Student Services Program Review
and 1 in the DSPS Academic Program Review.
2. If you are requesting more than one position, please rank order the positions.
Position
Description
1. Student Assistants
*Student Assistants cannot be prioritized—
they are a must.
Student Assistants: To rehire student
assistants as receptionists, high-tech lab
assistants, and support service assistants is
crucial to DSPS. It has been our philosophy
to hire students with disabilities in the DSPS
program areas in order to fulfill needed work
experience while providing the required
accommodations to students with
disabilities. These students become role
models for our new incoming students.
3. Rationale for your proposal.
Student Assistants are the back bone of our operations. We have constantly utilized Chabot
College students to assist with providing accommodations to students with disabilities.
4. Statements about the alignment with the strategic plan and program review are required. Indicate
here any information from advisory committees or outside accreditation reviews that is pertinent to
the proposal.
Student Assistants help the DSRC Counselors, Instructors and Classified Staff complete the
required tasks by not having to perform the responsibilities of these professional positions. They
are an essential part of students with disabilities achieving their academic goals.
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Appendix F3: FTEF Requests
Audience: Administrators, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and
CEMC in the allocation of FTEF to disciplines. For more information, see Article 29 (CEMC) of the Faculty
Contract.
Instructions: In the area below, please list your requested changes in course offerings (and
corresponding request in FTEF) and provide your rationale for these changes. Be sure to analyze
enrollment trends and other relevant data
athttp://www.chabotcollege.edu/ProgramReview/Data2012.cfm.
DSPS FTEF is outlined in the DSPS Academic Program Review.
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Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000]
Audience: Administrators, Budget Committee, PRBC
Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of
funds.
Instructions: In the area below, please list both your current and requested budgets for categories 4000
and 5000 in priority order. Do NOT include conferences and travel, which are submitted on Appendix M6.
Justify your request and explain in detail any requested funds beyond those you received this year. Please
also look for opportunities to reduce spending, as funds are very limited.
Project or Items
Requested
2012-13 Budget
Requested Received
2013-14
Request
Supplies &
Services
$3,500.00 $3,343.00 $3,500.00
16 Canon
CanoScan
3297B002 LiDE
700F Color Image
Scanner ($100.00
ea.)
$1,110.00 0
(for 10
units @
$111
each)
$1, 600.00
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Rationale
The funding requested allowed us
to follow required state assessment
guidelines to determine eligibility
for learning disability services and
provide legally mandated
accommodations for students with
disabilities. This funding helped us
to meet our desired goal of
supporting DSPS students with
mandated reasonable
accommodations
The DSRC High Tech Center are
still using scanners that are over
15 years old (bought in 1998). The
scanners are used on a daily basis
by students with the needed
assistive technology software.
Appendix F6: Conference and Travel Requests [ Acct. Category 5000]
Audience: Staff Development Committee,Administrators, Budget Committee, PRBC
Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development
Committees in allocation of funds.
Instructions:Please list specific conferences/training programs, including specific information on the
name of the conference and location. Note that the Staff Development Committee currently has no
budget, so this data is primarily intended to identify areas of need that could perhaps be fulfilled on
campus, and to establish a historical record of need. Your rationale should discuss student learning goals
and/or connection to the Strategic Plan goal.
Conference/Training
Program
2013-14 Request
California Post-Secondary
Educators & Disabled
$$2,400.00
California State
University, Northridge
Assistive Technology
Conference
$600.00
Rationale
Improve and stay current on ways to provide
accommodations and educate students with
disabilities.
To determine more cost effective ways to
provide technology for students with
disabilities.
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Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000]
Audience: Budget Committee, Technology Committee, Administrators
Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology
Committee.
Instructions: Please fill in the following as needed to justify your requests.If you're requesting classroom
technology, see http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the
brands/model numbers that are our current standards. If requesting multiple pieces of equipment, please
rank order those requests. Include shipping cost and taxes in your request.
Please note: Equipment requests are for equipment whose unit cost exceeds $200. Items which are
less expensive should be requested as supplies. Software licenses should also be requested as
supplies.
2012-13 Budget
Requested
Received
Project or Items
Requested
HD Projector
0
0
1TOPAZ XL HD- $4,013.55inc. 0
High Definition
Shipping, tax
CCTV- 24” GEM
Software
20 computers
w/min. 4GB
RAM (ITS
depending on
current rate)
$16,000
0
2013-14
Request
$1000.00
Rationale*
Current projector in High Tech
Lab is not able to project an
image that students with limited
vision are able to discern.
$4,013.55inc. Our Counselor Assistant II
Shipping, tax needs this assistive technology
as a means of supporting his
disability. His current CCTV
does not work.
TBD,
The DSRC critically requires an
approximate additional dedicated area
$16,000
specifically used for testing,
with 15-20 work stations
equipped with computer
software and hardware installed
with assistive technology. In
order to serve our students with
their increasing requests for use
of Kurzweil 3000, 1000, Dragon
Premium and JAWS during their
tests, more testing space and
more computer stations are
imperative. We have long out
grown our Testing Lab with
room for 8 students which
includes 3 computer stations.
Due to the limited testing space
with assistive technology, it is
necessary for students to be
tested in our small High Tech
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15-20 computer
stations
TBD
TBD
Center and in the DSRC general
area. Both of these areas are not
ADA compliant because they are
not distraction free environments
since classes are in session at the
same time. Each semester the
DSRC provides alternative
testing for over 900 tests with
more students requesting the use
of assistive technology.
“
“
* Rationale should include discussion of impact on student learning, connection to our strategic plan
goal, impact on student enrollment, safety improvements, whether the equipment is new or
replacement, potential ongoing cost savings that the equipment may provide, ongoing costs of
equipment maintenance, associated training costs, and any other relevant information that you believe
the Budget Committee should consider.
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Appendix F8: Facilities Requests
Audience: Facilities Committee, Administrators
Purpose: To be read and responded to by Facilities Committee.
Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities
Committee (FC) has begun the task of re-prioritizing Measure B Bond budgets to better align with current
needs. The FC has identified approximately $18M in budgets to be used to meet capital improvement
needs on the Chabot College campus. Discussion in the FC includes holding some funds for a year or two
to be used as match if and when the State again funds capital projects, and to fund smaller projects that
will directly assist our strategic goal. The FC has determined that although some of the college's greatest
needs involving new facilities cannot be met with this limited amount of funding, there are many smaller
pressing needs that could be addressed. The kinds of projects that can be legally funded with bond
dollars include the "repairing, constructing, acquiring, equipping of classrooms, labs, sites and facilities."
Do NOT use this form for equipment or supply requests.
Instructions: Please fill in the following as needed to justify your requests.If requesting more than one
facilities project, please rank order your requests.
Brief Title of Request (Project Name):
(Project 1) Renovation of the DSRC Testing Area
(Project 2) Buzz-in gate for front desk
Building/Location: bldg. 2400 (both projects)
Description of the facility project. Please be as specific as possible.
(Project 1) In order to serve our students with their increasing requests for use of Kurzweil
3000, 1000, Dragon Premium and JAWS during their tests, more testing space and more
computer stations are imperative. We have long out grown our Testing Lab with room for 8
students which includes 3 computer stations. Due to the limited testing space with assistive
technology, it is necessary for students to be tested in our small High Tech Center and in the
DSRC general area. Both of these areas are not Title V, PL 504 and ADA compliant because
they are not distraction free environments since classes are in session at the same time. As
mentioned previously our Testing Lab is not safe for students with physical disabilities in case
of an emergency evacuation would be extremely difficult. Also,in case of a student having a
seizure or falling they could be injured or injure other students due to the small area.
(Project 2) Many students entering the center do not sign-in and so we are unable to gain an
accurate count of student contacts, i.e., how many students are being served. This also causes
safety issues since security has notified us that there are some non-registered people (neither
DSRC nor Chabot students) entering our facility and bothering DSRC students. They also
inappropriately use the DSRC computers. With a controlled entryway, it would benefit our
budget, increase the safety of our students, and ensure the appropriate use of the assistive
technology for students with disabilities.
What educational programs or institutional purposes does this equipment support?
(Project 1) This project supports all disciplines and program areas across the college campus.
(Project 2) DSPS provides academic accommodations to students with disabilities enrolled in
classes in all divisions and programs across the campus. If the DSRC is unable to appropriately
support students with disabilities, the responsibility would fall to faculty, staff, and
administrators throughout the campus to provide the accommodations.
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Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to
enhancing student learning?
(Project 1) With an increased Testing Lab, more students will be provided with appropriate
mandated alternative testing accommodations in a distraction free environment. Thus students
with disabilities will become more successful in their classes and achieve their educational
goals of earning Certificates, AA/AS degrees and transferring to four-year colleges.
(Project 2) With increased safety of students and the appropriate use of the DSRC computers, it
limits the possibility of inappropriate use of the computers, which can contribute to machine
malfunctions and viruses, which removes the computers from being able to be accessed by
students with disabilities. With an accurate count of our contacts, our budget will definitely be
affected in a positive manner, allowing us to support students with disabilities in achieving their
educational goals of AA/AS degrees, certificates, and transferring to four year colleges.
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