Sample Elementary School Communications Plan
STRATEGY
PURPOSE
TIMELINE
AUDIENCE
School newsletter
School news, events,
dates, and learning tools
will be compiled and
distributed to keep
stakeholders updated
Update parents on
curriculum and
instruction news in the
classroom
Monthly
Staff, students and
parents
Weekly
Parents
All teachers
Change message
regularly to reflect
upcoming events and
important school
information
Post important
community and school
information for parents
and stakeholders to
review and make note of
Ongoing
Staff, students, parents
and community
Administration,
assigned school staff
Ongoing
Staff and parents
Administration and
teachers
Staff, students,
parents, prospective
students and their
families
Administration,
webmaster, all teachers
Parents
Administration and
teachers
Teacher newsletters
School sign
Community bulletin
board in school foyer
School website
School Messenger
Keep current and vital
Ongoing
school information
updated on the website
with curriculum news
and email links (with
phone numbers) for all
teachers
Mass calling system to
Weekly
notify parents of events at
schools
PERSONS
RESPONSIBLE
Administration
Media (print and
electronic)
School-wide fliers,
memos and other
materials sent home
when necessary
School handbook
Staff handbook
Open
house/curriculum
night
Parent-teacher
conferences
Student progress
reports and report
cards
Teacher phone calls
Networking with media
As needed
venues to keep
community abreast of
newsworthy events and
information
Announcements/reminder As needed
of important dates and
information
Parents and
community
Administration,
assigned school staff
Students and parents
Administration
Update and distribute at
the beginning of the year
to outline school
procedures and
expectations for the year
Communicate updates of
policies and procedures
relevant to staff
Annually
Teachers, students and
parents
Administration and all
teachers
Annually
Teachers
Administration
Grade level meetings to
introduce parents to a
new school year and
curriculum procedures
for success
Individual meetings to
discuss student progress
and academic growth
Annually
Parents and students
Administration and all
staff
As needed
Parents
All teachers
Communicate successes
and challenges to parents
and families
Communicate with
parents on urgent matters
or matters that require
more personal interaction
Quarterly
Parents and students
All teachers
As needed
Parents
All teachers
Graded work, tests
and assignments sent
home
Teacher messages
entered in student’s
folder/agenda
Staff meetings
Grade level team
meetings
School improvement
team meetings
Local School Council
meetings
Keep students and
parents updated on
academic progress within
the classroom
Inform parents of
pertinent information not
included in weekly
newsletters
Ongoing
Parents and students
All teachers
As needed
Parents
All teachers
Open communication
Monthly
with staff regarding
news, updates,
professional
development, and schoolwide calendar
Teachers meet to
As scheduled
discussed curriculum
issues/concerns and
student data
Teachers
Administrators
Administration,
teachers, and students
Administration and all
teachers
School financial,
Monthly
administrative, and
professional development
concerns/decisions
discussed
Parent, staff and
Monthly
business/community
representatives meet with
the principal to discuss
ways to impact student
achievement and success
in school; minutes posted
on website
Teachers, parents, and
community
Administration and
teacher team members
Parents, students and
community
Administration and
LSC members
Jennifer Caracciolo, 2012