I. REPORT DATE: May 2014
II. NAME OF COMMITTEE: Education Committee
III. MEMBERS:
Lisa Hooper, Chair (appointed 2014)
Ana Dubnjakovic (2012)
Grover Baker (EOP Coordinator) (2013)
Rick McRae (2012)
Veronica Wells (2012)
IV. BOARD ACTION REQUIRED: Please review attached pre-conference proposals and
budget for Denver 2015. We are requesting approval and funding for both programs.
These are two of five received submissions. The majority of the Education Committee
believe these will attract the most diverse range of music librarians and offer support in
key areas that is not readily available via other MLA-supported venues.
V. BRIEF SUMMARY OF ACTIVITIES
1. February 2014: Sponsored the MLA Annual Meeting Preconference “Managing Change:
What Every Music Librarian Needs to Know.”
2. Review of five pre-conference submissions.
I.
NAME OF SUBCOMMITTEE:
II.
MEMBERS:
Educational Outreach Program
Grover Baker (2013-17), chair
Mary Huismann (2012-16)
Christopher Mehrens (2012-16)
Mac Nelson (2012-16)
Joan O'Connor (2012-16)
Liza Weisbrod (2012-16)
III.
BOARD ACTION REQUIRED:
None
IV.
BRIEF SUMMARY OF ACTIVITIES
(covering February 2014 through May 2014)

The EOP met in committee on February 28 to discuss business. The agenda included an
update from David King on the upcoming ALA Editions “RDA for Music” webinars, as

well as discussion of the certification process for EOP instructors, the need to update
learning objectives for the music reference workshops, and the beginning stages of the
EOP committee handbook.
On April 17th, Tracey Snyder and Kevin Kishimoto led “RDA for Music: Popular Music,
Jazz, and World Music Audio Recordings,” the first of three webinars being presented in
the partnership between MLA and ALA Editions. The workshop was a great success.
Following the webinar, Dan Freeman of ALA Editions stated, “That was fantastic!!
We've [put on] a ton of RDA-related events in the past, and I have to tell you, I think you
guys did the best job of delivering what librarians want-real world examples with stepby-step tutorials.” 151 individuals and 63 groups attended the webinar, generating a
royalty payment of $6,216.75 for MLA.
Submitted by Grover Baker
MUSIC LIBRARY ASSOCIATION
Continuing Education Workshop:
An Introduction to Archives and Special Collections for Music Librarians
Sponsored by the
MLA Archives and Special Collections Committee
and the
MLA Education Committee
February 25, 2015
9 a.m. – 4:30 p.m.
Denver, Colorado
Westin Denver Downtown Hotel
Background/Purpose:
One of the core missions of the Archives and Special Collections Committee is to help
educate the MLA membership on archival principles and practice, as special collections
come to the fore as holdings that make any library truly unique. This workshop will
introduce the following core concepts: what archives are and how they differ from other
library collections; what archivists are and what they do; core principles of archival
practice; appraisal and acquisitions; arrangement and description; preservation; and
reference and access. The workshop will also address music-specific questions and allow
time for discussion and Q & A, but its primary goal is to provide a general overview of
archival practice. It will include group activities for attendees, and is intended only for
MLA members.
Program/Content
Speakers:
Anne Ostendarp
Members of the MLA Archives and Special Collections Committee
Schedule:
Part I: Fundamental Concepts of Archives (9am – 12pm)
Description: Attendees will learn the following core concepts:
 Archivists' role and perspective
 Essential policies
 Core principals of archival practice
Morning break (10:30 –10:45)
Lunch break (12-1pm)
Part II: Archival Practice (1 – 4:00pm)
Description: Attendees will learn the basics of:
 Appraisal and acquisitions
 Arrangement and description
 Preservation (briefly)
 Reference and access (briefly)
Part III: Discussion and Q & A (4:00 - 4:30pm)
Afternoon break (2:30 – 2:45pm)
End at 4:30pm
Maximum number of registrants: 40
Minimum number of registrants: 25
Recommended registration cost: $100
Contact hours: 6.5
Instructor Profiles:
Anne Ostendarp is the Multimedia Archivist for the Knights of Columbus in New Haven,
CT. She is also a Consulting and Project Archivist. Anne has served as archivist in
research and college library special collections settings at Dartmouth College, the
University of Connecticut, and Amherst College. She was also a processing archivist at
the Ford Foundation. Anne has provided historical records consultations to public
libraries, town clerks, historical societies, special collections, a state archives, a hospital,
a federal agency, private schools, churches, and other public and private organizations.
She has served on New England Archivists program committees, the outreach committee,
and as instructor of preservation and basic archives workshops. She has also served on
the Society of American Archivist’s Privacy and Confidentiality Roundtable Steering
Committee, the Coker Award Prize Subcommittee, and was a member of the Committee
on the Status of Women. Anne has presented papers at SAA, New England Archivists,
and the Mid-Atlantic Regional Archives Conference. She holds a bachelor’s degree in
classics from the University of Massachusetts/ Amherst, and a master’s degree in library
science from the State University of New York at Albany. She has been a Certified
Archivist since 1990.
Members of the MLA Archives and Special Collections Committee will assist Ms.
Ostendarp in discussion of music-specific issues. These members could include any of
the following:
Matthew Snyder has been processing special collections for the Music Division of The
New York Public Library since 2004, and is the founding Chair of the MLA Archives
and Special Collections Committee.
Brenda Nelson-Strauss – Head of Collections, Indiana University Archives of AfricanAmerican Music and Culture.
Andy Leach – Director of Library and Archives, Rock and Roll Hall of Fame and
Museum.
Sandy Rodriguez – Special Collections Metadata Librarian, University of MissouriKansas City.
Frank Ferko – Cataloger, Westminster Choir College. Former Project Archivist,
Stanford University Archive of Recorded Sound.
MLA 2015 Archives Preconference
Expenses
Attendees:25
Attendees:
30
Attendees:
35
Attendees: 40
Audio-Visual charges (Per
conference manager. Microphone
and projector, $742 + service charge
and sales tax)
Presentation laptop (to be loaned)
Speaker expenses
Honorarium
Travel (airfare and ground
transportation)
Lodging ($149/night + 14.85% tax.
If a second night is
necessary for travel reasons, this
cost will double.)
Per diem ($90/day x 1.5 days. This
increases if more
days become necessary for travel
reasons.)
Workbook printing by A-R (88 pages
@ $14.00 each, copy for speaker
included)
Certificates of completion (printing by
A-R)
Food/beverages
Breakfast on your own
Break (AM) (no food offered)
Lunch on your own
Break (PM) (no food offered)
Total projected expenses
Cost per attendee
Recommended registration cost
Minimum registrants
Maximum registrants
$984.00
$0.00
$984.00
$0.00
$984.00
$0.00
$984.00
$0.00
$500.00
$500.00
$500.00
$500.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$171.13
$171.13
$171.13
$171.13
$135.00
$135.00
$135.00
$135.00
$364.00
$434.00
$504.00
$574.00
$25.00
$25.00
$25.00
$25.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,179.13
$3,249.13
$3,319.13
$3,389.13
$127.17
$108.30
$94.83
$84.73
$100
25
40
MUSIC LIBRARY ASSOCIATION
THATCamp MLA 2015
Sponsored by the:
MLA Digital Humanities Round Table,
MLA Education Committee,
MLA Educational Outreach Subcommittee,
MLA Emerging Technologies and Services Committee
February 25, 2015
8:30 a.m. – 5 p.m.
Denver, Colorado
University of Denver/Libraries[?] [Digital Humanities Institute?]
Background/Purpose:
THATCamp (The Humanities and Technology Camp) is an unconference where humanists and
technologists of all skill levels learn and build together in sessions proposed by the participants. This
preconference will provide librarians and staff hands-on training and skill-building in areas of digital
scholarship, which are specifically applicable to those who work with music or performance-related
materials. Digital scholarship is an area that is continuously expanding, engages with various
methodologies, and is becoming a regular part of our work. A THATCamp environment will
encourage MLA librarians, technologists, staff, as well as non- MLA members of the wider
community to interact, learn, teach, create, and network.
In addition to proposed sessions, which run concurrently throughout the day, there will be 4-5
pre-planned workshops, which will provide participants with skill training that can be brought back
to their institutions and applied immediately. The pre-planned workshops proposed include
(descriptions for workshops are found in the section about the program):
1) Intro to Omeka (basis for getting started, creating metadata, content, (plugins/themes)
functionality)
2) Intro to MEI: begin encoding music notation; explore tools that work with MEI
(merMEId)
3) Creating/Visualizing Linked Data: (i.e. Linked Jazz; MusicBrainz)
4) National Endowment for the Humanities (NEH) Pre-application Exploratory Workshop.
THATCamp is an unconference in that there are several pre-planned workshops that will provide
participants with intensive hands-on experience and skill building (see above workshops), and then
participants who register for THATCamp will be able to propose a workshop or session in the
following formats:
 Hands-on working session
o introduce specific digital scholarship tools and resources
 Lightning talk
o highlight digital scholarship projects, tools, programs, as well as works in progress or
ideas
 Discussion or strategizing session
o group discussion about digital scholarship topics, including pedagogy, emerging
trends, critical skills, partnerships, etc.
o discuss organization models or frameworks
 Workshop
o skill sharing with other participants
Each workshop or session that is proposed by participants will be visible on a THATCamp website,
which is hosted on the main THATCamp domain, but will have a URL appropriate to the individual
conference, which is hosting it. For example, last year’s THATCamp New England can be found
here: http://newengland2013.thatcamp.org/. Participants register and then are able to propose a
workshop or session, which they are expected to lead, either as an instructor or facilitator. These
workshops or sessions are proposed in the months/weeks leading up to the event and then the
morning of THATCamp they are arranged on a board and participants have a chance to vote on the
workshops or sessions that are of most interest to them. Participants can vote for multiple workshops
or sessions. Once the voting concludes, the organizer(s) begin scheduling the workshops or sessions
into the time slots (see schedule below). Pre-planned workshops are usually scheduled in advance
and then proposed workshops or sessions are scheduled concurrently and throughout the day. Here is
an example of a preconference THATCamp held at the Modern Language Association conference in
2013: http://mla2013.thatcamp.org/schedule/.
THATCamp Schedule (subject to change depending on workshop or session proposals):
8:30 am - 8:50 am: Voting/Breakfast
9 am - 9:30 am: Welcome and scheduling
9:35 am - 11:30 am: Pre-planned Workshop
9:35 am - 11:30 am: Pre-planned Workshop
9:35 am - 11:30 am: Proposed workshop or session
11:30 am - 12:30 pm - Lunch
12:45 pm - 2:30 pm - Pre-planned Workshop/Session
12:45 pm - 2:30 pm - Pre-planned Workshop/Session
12:45 pm - 2:30 pm - Proposed workshop or session
2:45 pm - 4 pm - Proposed workshop or session
2:45 pm - 4 pm - Proposed workshop or session
2:45 pm - 4 pm - Proposed workshop or session
4:05 pm - 4:30 pm - Lightning Talks
4:30 pm - 5 pm - Closing remarks
Pre-planned workshops: these workshops will be scheduled throughout the day and will run
concurrently with proposed session.
1. Introduction to Omeka:
Omeka is a free, open-source content management system, which is being used by libraries,
archives, museums, and scholars to display content and scholarship in a flexible and interactive
setting. This workshop will provide participants with an overview of the platform and teach them
how to create and describe items (i.e. photos, text, maps), organize items within collections, and
publish content for the public. In addition, metadata standards (i.e. Dublin Core) will be
discussed during the workshop as they relate to creating descriptions of items in Omeka. A list of
resources and tips will be provided to participants. This workshop will appeal to participants who
are interested in curating a digital exhibit or collections, which can include various formats, such
as text/notation, images, maps, and multimedia. For more information about Omeka, visit
http://omeka.net or http://omeka.org.
Workshop requirements: visit http://omeka.net before the workshop to create an account on the
(free) Basic Plan. Bring 3-4 different electronic files (i.e. text, still image, map, audio or video)
to use during the workshop.
2. Introduction to Music Encoding Initiative (MEI):
MEI (http://music-encoding.org/) is a comprehensive markup langauge created for the academic
music community. It uses an XML schema to represent music notation and was influenced by
principles of the Text Encoding Initiative. It is a public and open standard controlled by the scholarly
community, which support analysis and the ability to reproduce traditional music notation in both
print and digital formats. In this workshop, participants will be introduced the guidelines of MEI and
will begin to encode a musical work using the XML schema. MEI music samples encodings:
http://music-encoding.org/documentation/samples. [More details to be provided by workshop
instructor].
3. Creating and Visualizing Linked Open Data
Linked Data (http://linkeddata.org) “is about using the Web to connect related data that wasn't
previously linked, or using the Web to lower the barriers to linking data currently linked using other
methods.” Workshop participants ideally will gain hands-on experience working with and querying
existing linked data sets, as well as creating and publishing on the Web their own linked data using
URIs and RDF. [details regarding what can be covered given time constraints will be worked out
with the workshop instructor].
4. National Endowment for the Humanities (NEH) Pre-application Exploratory Workshop:
In this workshop, participants will be introduced to the requirements of submitting an NEH grant for
digital humanities type projects. They are invited to bring ideas or draft grant proposals, which can
be discussed and critiqued during the workshop. The NEH Program Officer will be able to provide
examples, steps, and information specific to the process of applying for a grant, which can strengthen
participants’ grant proposals. [more details will be provided by workshop instructor].
Speakers: [will need to confirm]
Perry Roland on MEI (University of Virginia) (or other MEI instructor)
Stephen Davison on LOD (UCLA) (or other LOD instructor)
Anna Kijas on Omeka (University of Connecticut) (or other Omeka instructor)
NEH Program Officer for grant workshop.
Anticipated speakers: Other speakers from MLA, as well as non-members who might propose
“sessions,” which are then voted on and scheduled for that day.
Maximum number of registrants: 100
Minimum number of registrants: 60
Recommended registration cost: $30
Contact hours: 6.0
Instructor Profiles: (profiles to be added later)
100
Attendees
Preconference Budget:
Internet and A-V/data projection
80
Attendees
70
Attendees
60
Attendees
$0.00
$0.00
$0.00
$0.00
Presentation & Attendee laptops (supplied by
presenter/attendee)
$0.00
$0.00
$0.00
$0.00
Complimentary registration for speakers
$0.00
$0.00
$0.00
$0.00
Planning/promotional fees
Supplies
$60.00
$60.00
$60.00
$60.00
Postage
$60.00
$60.00
$60.00
$60.00
Printing
$60.00
$60.00
$60.00
$60.00
$200.00
$160.00
$140.00
$120.00
Breakfast on your own
$0.00
$0.00
$0.00
$0.00
Coffee/tea break (AM)
$500.00
$400.00
$350.00
$300.00
Lunch on your own
$0.00
$0.00
$0.00
$0.00
Coffee/tea/cookies break (PM)
$500.00
$400.00
$350.00
$300.00
T-shirts
$500.00
$400.00
$350.00
$300.00
$1,540.00
$1,370.00
$1,200.00
$19.25
$19.57
$20.00
Workshop fees
Nametags, handouts
Food/beverages
Total projected expenses
Cost per attendee
Registration: Members/Non-members
$1,880.00
$18.80
$30.00
Income
$3,000.00
$2,400.00
$2,100.00
$1,800.00
Net Income
$1,120.00
$860.00
$730.00
$600.00
I
1. Internet and A/V data projection would be provided at the institution, such as University of
Denver, with the actual space to host the event. Most THATCamps are hosted at a sponsor institution
(free of charge), which allows the overall cost to be quite low and affordable.
2. Cost of supplies may actually be much lower because the majority of promotion and planning will
be done using digital modes of communication (i.e. email, social media, website).