ALPINE VILLAGE CHRISTMAS FAIRE Extension
December 13th and 14th 2014
2014 - ARTS AND CRAFTS BOOTH APPLICATION (Electronic Submission)
We invite you to apply to participate in our fun-filled Holiday event. Our activities this year will include:
*The Snow Zone- 500 square feet of snow, icy cold and blasted on our property.
*The “Alpine Express” mini-train running through the village.
*Live music and traditional entertainment .
*Kid’s zone with stocking decoration stations and face-painting.
*Holiday beverages including German mulled wine (Gluwein), Hot Chocolate and a flight of Holiday
beers.
*Traditional German Food.
* Festive lighting throughout Alpine Village.
*Snow machine sending flurries over the festivities.
*Of course, it wouldn’t be a Christmas Faire if we didn’t have an arts and crafts section with a fine
selection of items to be viewed and purchased by our friendly Faire goers! Christmas is the Alpine
Market’s busiest time of year. We already expect 1000 people with sales of $30,000 for the market as
is, with all of the additional events and fun, those numbers will certainly increase the numbers of guests
you can expect to pass your booth!
Outside booth space comes in these options:
6 Foot Table in front of Alpine Market, 2 chairs and 2 feet on either side (for egress) - $100 for 2 days,
$75 for a single day. (no electricity will be provided for the tables)
10’ x 10’ space -vendors provide tent, table, chairs etc. Each tent will have one lightbulb with one power
outlet per tent. (Please use LED and low-power lighting for ambiance). Spaces located in front of Alpine
Restaurant - $175 for 2 days, $125 for a single day.
To apply for a booth, you must follow these directions:
1. Read and agree to the terms of the Alpine Village Christmas Faire Indemnification Statement*, and
click through the Admit 1 Pop-up. You will also be required to bring the signed Indemnification
Statement on the day of the event (or sign one when it is given to you when you arrive.)
2. Read and agree to abide by the rules governing the Arts & Crafts area of the Alpine Village Christmas
Faire. You will also be required to bring the signed Vendor’s Agreement ** on the day of the event (or
sign one when it is given to you when you arrive.)
3. Submit full payment via Admit 1 Productions http://bit.ly/alpinevendor - Ensure the information
submitted to Admit 1 is current and up to date. This information (especially telephone and e-mail) will
be used by Alpine Village to follow-up with vendors and to send confirmation (this also helps prevent
the necessity of mailing and faxing paperwork.)
4. In the follow-up email you will be requested to electronically submit four good photographs
representing all items you wish to sell at the Christmas Faire to Johnb@Alpinevillagecenter.com These
photos may be used by Alpine Village for promotional purposes.
5. Also in your response to the follow-up email, a checklist of items to be sold must be included.“Check
one or more of the following: clothing , needlework, photography, leather items, jewelry, textile crafts,
wood crafts, pottery/ceramics, paintings, paper design, holiday items, glass, drawings, metal crafts,
other.”
6. Include a price range for your items.
7. There may be other requested information from specific vendors as the Alpine Village sees fit on a
case-by-case basis.
*Indemnification Statement:
"The undersigned agrees to indemnify, defend, and hold harmless Alpine Village and its elective or
appointive boards, officers, agents, attorneys and employees from any and all claims, liabilities,
expenses, or damages of any nature, including attorney fees arising out of, or in any way connected with
performance of, the Agreement by the undersigned, the undersigned’s agents, officers, employees,
subcontractors, or independent contractors hired by the undersigned. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy limits do not
act as a limitation upon the amount of indemnification to be provided by the undersigned."
Signature _____________________________________________ Date _______________________
Saturday 12/13/2014 – 4 p.m. to 8 p.m.
Sunday 12/14/2014 –4 p.m to 8 p.m.
Saturday and Sunday 12/13 & 12/14 2014
Important Information for all Applicants:
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Alpine Village must receive all information requested on this application, along with complete
payment via Admit 1 Products http://bit.ly/alpinevendor by December 12th, 2014.
Submitting an application does not guarantee acceptance.
Participation in previous Christmas Faires does not guarantee acceptance to the 2014 Christmas
Faire.
All applicants will be required to jury for acceptance to the Fair.
If you are not accepted for the 2014 Fair, your money will be refunded.
Cancellations must be made at least 2 days prior to Faire dates in order to receive a 50% refund.
After 15 days, a refund will be given only if the Alpine Village can fill your space with an
applicant from our waiting list.
There will be no refunds in the case of inclement weather.
The Alpine Village reserves the right to make final decisions on booth selections and booth
locations and may also limit the number of booths selling the same arts or crafts. Remember –
uniqueness and quality of craftsmanship are key factors in making selections.
Applicants who are accepted will be notified by Wednesday Thursday, Dec. 11th. Booth space
assignments will be made by Alpine Village and participants will be notified of their booth
number and location and other procedures for the Alpine Village Christmas Faire.
The California State Board of Equalization requires a temporary or permanent Sellers Permit to
sell in public. For information on how to obtain a Seller’s Permit, please access the following
website: http://www.boe.ca.gov/info/reg.htm
Any vendors who come for both nights of the event may keep their wares on site overnight.
They must, however, be covered and protected. Security will be present over the course of the
night.
Vendors will be able to arrive as early as noon the day of the event, but must be unloaded
completely with vehicles parked by 3pm. Parking near the premises will be reserved for
vendors once they have dropped off their wares. No vendor vehicles will remain in the sales
area.
Vendors in Tent area must have their areas ‘settled’ and ready at 3pm to allow for
electricity/lighting installation between 3pm and 4pm. This will include 1 power outlet and one
light-bulb per tent- any additional LED mood-lighting (Christmas string lighting etc.) must be
provided by vendors. Devices requiring high-power usage (space-heaters, video display screens
etc.) will not be allowed as they may jeopardize the electricity of all vendors in the case of a
power spike.
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All vendors must close shop at 9pm. All vendors must clear (or stow – on Saturday night) by
midnight.
Vendors at 6’ tables must pack all boxes and belongings even if they are returning the following
day.
Vendors at 10x10 tent spaces who are returning for the second day may leave tents, tables,
signs and display racks- but all product must be packed and taken.
Alpine Village is not responsible for any items left overnight.
If there are any additional questions, please write to:
johnb@alpinevillagecenter.com
**2014 - Vendor Agreement
Alpine Village Looks forward to a wonderful Christmas Faire in 2014. In order to ensure an organized,
fun (and profitable) event Alpine Village has the right to remove any participant before or during the
Christmas Fair if the participant does not cooperate with staff and follow regulations. This would also
jeopardize the participant’s chances to be included in future Christmas Faires.
Rules:
1. The emphasis is on items that are created or handcrafted by the applicant. Inclusion of any other
goods will be accepted on a case-by-case basis.
2. The applicant (artist) must be present to sell his/her work; no representatives. An Alpine Village
Representative will be there to meet the artist.
3. No drug related or sexually explicit items will be sold. This is a family event.
4. No food of any sort will be sold in the Arts and Crafts section of the Fair.
5. Participants are expected to have a selection of items for sale, not just multiple supplies of one item,
unless they are classified as a Community Service booth (non-profit community organization).
6. All work must be appropriate for family viewing.
7. Participants will adhere to Faire opening and closing times set by Alpine Village.
8. Participants must conform to all entry and exit traffic patterns on Christmas Faire days.
9. Participants will display their booth identification cards during Fair hours.
10. Participants will not move to another location without official permission.
11. Participants must sell only from their designated space; no roving is permissible.
12. Participants are responsible for the construction, removal, and cleanup of their own booths in
accordance with fire codes. For “Tables” We provide Tables and 2 chairs with 2 feet of space on either
side (for egress) - For Tents there is a 10’x10’ space (no tent, tables or chairs) a lightbulb for the interior
and one power outlet for additional ambient lighting).
13. Booths must conform to size restrictions on all sides and no infringement on walkways or
neighboring booth spaces.
14. No dogs or pets of any kind are allowed.
15. Sharing a tent is permissible only if both applicants have provided the appropriate information,
dated and signed the application, are paid jointly in full and have had all work approved by Alpine
Village. Tables may not be shared.
16. Participants will cooperate with Alpine Village in any way necessary to provide a safe and enjoyable
Faire for citizens attending as well as participants.
17. Alcoholic beverages, and smoking are prohibited within booths. Designated smoking areas are
provided off the immediate premises.
18. A valid Seller’s Permit must be available on request.
Failure to comply with these rules can result in closure and may exclude your participation in future
Fairs.
Signature ________________________________________________ Date ______________________
If there are any additional questions, please write to:
johnb@alpinevillagecenter.com