Greenup County High School
SBDM Council Preliminary Meeting Agenda
Thursday, August 27, 2014, 6:00 P.M.
Greenup County High School Smart Room
-Minutes
1. Roll Call:
a. Members present: Brandi Litteral, Jennifer Gillum, Josh Sturgill, Jason Smith,
Sherry Horsley
b. Others Present: Matt Baker, Director of Federal Programs
2. Consent Agenda:
a. Meeting Agenda was presented by Principal Jason Smith
b. Budget Report: Mr. Smith presented the 2014-2015 SBDM budget and how
money was allocated for each initiative.
3. Good News: Mr. Smith shared that the school year had started very smoothly. This
was attributed to retention in staff & new teacher training prior to the start of the
start of the school year.
4. Planning for Student Achievement:
a. Assessing Data Review:
i. ACT scores were shared and compared to the state average in each
content area. ACT overall composite score was also discussed
comparing the growth to previous years.
ii. 2014 & 2015 Cohort CCR data was discussed. Mr. Smith explained
how points were earned through benchmark attainment. SBDM
members were also given the information on how students attain a ½
point for becoming both College & Career ready.
b. Attendance Data Review:
i. Mr. Smith shared attendance break-down by grade level through an
Infinite Campus report.
c. CSIP:
i. Mr. Smith introduced the CSIP from the 2013-2014 school year. He
also explained that the 14-15 CSIP wouldn’t be completed until
December 20th.
ii. The Diagnostics were introduced and the process that was utilized in
writing the narratives.
iii. Mr. Smith also introduced the eight goals of the CSIP & how those
goals were arrived at. (30-60-90 day plan, data analysis)
d. School Safety Plan:
i. Mr. Smith reported that all fire drills for the beginning of the year
were complete.
ii. It was also reported that 2 drills remained to be completed. (Lock
Down & Severe Weather). It was explained that there were some
issues with the safe zones and that Mr. Keeton & Mrs. Shoemaker
had met to resolve those issues.
iii. Mr. Smith also shared that there had been some issue with the fire
alarm between the high school & the vocational school. New Tech
had recently been here and replace the high school circuit board.
These issues had been resolved.
e. Bylaw/Policy Review
i. Mr. Smith explained the fact that the bylaws and policies needed
revision. The bylaws were presented in there new format and
compared to the old version. The SBDM advisory council was asked
to review the updated version and be prepared to discuss during the
next meeting. Any advice would be taken into consideration and then
revisions made and presented to Mrs. Horsley for her approval.
ii. The SBDM council was asked to review 2 policies each month until
the required policies were up to date. A review of any additional
policies would also take place. The first two policies that the council
would review are: GCHS Committee Policy (KRS 160.345 (2)(c)2) &
Council Consultation Policy (KRS 160.345(2)(i)10).
f. Kentucky Open Records and Open Meetings Act & Managing Government
Records
i. The Documents were reviewed
ii. Mr. Baker explained the purpose of the documents and the
importance of the SBDM council & the work it produces and how it
documents it’s work.
iii. Mr. Smith requested that Mr. Baker send the sign-off sheet for these
records that must be sent to the Attorney General of Kentucky.
g. Announcements:
i. Next regular meeting: 9/25/2014 at 3:30 p.m. in the Smart Room.
ii. The meeting was adjourned.