FINANCIAL INFORMATION
Fundraising
The College understands there may be situations where student organizations[1] have needs that
are greater than can be met by the usual on-campus funding sources. In these cases, student
organizations are permitted to raise funds under the following guidelines. You represent
Dartmouth College and should in all ways present yourself and your organization in a
professional manner.
EARNING MONEY
Organizations are encouraged to earn money and in some cases are able to use the DA$H[2]
system to support sales. To learn more about using DA$H see the administrator in charge of
DA$H in the department that recognizes your organization (e.g. DCAD for club sports). We don't
have any system to support credit card sales by student organizations. Checks should be made
payable to Dartmouth College. Remember to deposit all cash and checks immediately by bringing
them to Pat Moss in Student Activities.

Sales locations - recognized student organizations may sell from tables only at the
Hinman Post Office area, the Collis lobby, or the Thayer lobby. To reserve any of these
tables blitz Collis Reservations. It's prohibited for an organization to represent a nonDartmouth vendor. A typical example of this would be an organization staffing a table to
get students to sign up for credit cards in exchange for some payment to the
organization. Please note: This is a privilege reserved for student organizations.

Use of the Dartmouth name - Any items with the Dartmouth name or its "indicia" (means
logos, essentially) must be approved before they are printed. Inquire at the Office of the
General Counsel for approval. The office is upstairs over The Gap.
ASKING FOR MONEY

From Alumni/ae and Parents - This one's a big no-way, no-how. As you will come to
appreciate when you have graduated, the College does not allow broad-based solicitation
of the alumni/ae and parents by student organizations. However, if you have specific
people who have shown an interest in your organization you are welcome to keep them
informed, via paper or electronic mail, about what your organization has been doing. If
this should spark an interest in one of them and an offer of a check you may accept it.
Checks should be made payable to Dartmouth College. Bring the check immediately to
your recognizing department for deposit. Remember to send a prompt thank-you note.

From Local Businesses - You are free to ask local merchants for donations by check or of
merchandise. Bear in mind that the vendors on Main Street have probably had hundreds
of requests so try to be professional, ask to speak to a manager, have something written
to show them, and remember to follow-up with a thank-you note in five to seven days.

From National Corporations - Pay attention here, local offices or stores of national (or
international) corporations may be approached at the local level. An example would be
asking the store manager at Staples for a donation. This is ok. If you want to ask a
national corporation or local or national foundation for a donation you must first submit to
the Associate Director of the Collis Center for Student Involvement, Liz Agosto, a list of
the corporations and/or foundations you would like to contact. The list will be reviewed by
the College office of Corporate and Venture Initiatives or Foundation Relations, as
appropriate, to check for any ongoing College affiliation with the corporation or
foundation. In the past there has been very little overlap and you will likely get the goahead to make your requests.
NOTE: Bring all gifts to your recognizing department where they will see that the gifts are properly
recorded, and that a tax receipt is sent to the donor. Remember to send a prompt thank-you note.
THE FINE PRINT - This is just an overview. There are lots of special situations regarding
fundraising. See Liz Agosto, the Associate Director of the Collis Center for Student Involvement,
with any questions.
1. Student organizations are defined as clubs and organizations that have been approved
through a formal recognition process by one of the following recognizing departments:
Rockefeller Center, Dickey Center, Dartmouth Athletics, Student Life, Outdoor Program,
Student Activities, Residential Life, or the Tucker Foundation.
2. DA$H is the student accounting system whereby students can charge meals and other
expenses on what is, essentially, a debit card.
ABSOLUTELY NOT
Don't print anything with Dartmouth or its logos without prior permission from the Office of the
General Counsel.
Don't sell in College-owned residences.
Don't solicit alumni or parents.
Don't represent a non-Dartmouth College vendor.
The fine print - This is just an overview. There are lots of special situations regarding fundraising.
See Liz Agosto, the Associate Director of Collis Center for Student Involvement, with any
questions.
Signing Contracts
College organizations (except for Greek organizations which have outside bank accounts) are
not allowed to sign contracts. Bring them to Collis 303 (recommended) or your advisor to have
them signed.
Questions? Contact Pat Moss, Collis Center for Student Involvement Accounting Assistant.