Call for Tender: Development of a logo and
a website
FINOVATIS, as managing partner of the IMI-funded project Zoonoses Anticipation and
Preparedness Initiative (ZAPI) invites interested parties to file a tender for the
development of a logo, and a website with a public and private part. The public part will
be used to disseminate the project’s aims and outcomes to the wider community and
the private part should allow the exchange of documents between ZAPI partners.
The tender shall be based on the terms of reference below and provide a detailed outline of the services
offered, a breakdown of the total costs, references to third-party software, products or services the
tenderer intends to use and references to similar services provided by the tenderer previously. Previous
experience of providing a similar service for EU projects (IMI or FP6/7 or H2020) will be appreciated.
Project Branding and Logo
The contractor would be expected to produce a logo for the ZAPI project which would reflect its aims, principles
and philosophy :
Emerging infectious diseases are occurring at an increasing frequency in Europe and other regions of the world,
having a profound impact on public or veterinary health, as well as disruptive effects on sectors, regional or even
global economy. The predominantly zoonotic nature of emerging pathogens, predominantly viruses, calls for a “One
Health approach” uniting the human medical and veterinary fields, dedicated to controlling emerging pathogens
both at the source and in the human population. Such an approach requires a strategically designed capacity for
delivering efficient responses to disease outbreaks. To this end, the main objective of the ZAPI project to develop
a universal platform for the rapid antigenic characterization of pathogens, and the design and surge
production of vaccines and neutralizing reagents against both known and newly emerging pathogens, in
particular viruses. This platform will build on close collaborations between human and veterinary medical
institutions, governmental regulatory agencies, expert academic groups and industrial partners, within the scope of
a broad spectrum of existing EU-funded consortia and initiatives. In addition, this platform aims at ensuring a
fast track for the timely registration and implementation of the control tools as soon as possible after
pathogen emergence.
 The aim is not to develop a commercial product but rather a methodology and a manufacturing process (up to
large scales) which can be used in existing facilities and transferred in the context of zoonotic infectious disease
outbreaks.
 This methodology / manufacturing process should significantly decrease the time for effectively delivering
Vaccines, Antibodies, Antibody-like molecules, against (re-) emerging viral diseases with zoonotic potential
The logo should be simple and the name ZAPI should appear clearly. It should also reflect the notions of 1 health
(animal + human), shield, protection, worldwide, and speed. FINOVATIS can provide the contractor with all
information and advice required.
The contractor would be expected to produce, based on the logo, a template in a coherent design for PowerPoint
presentations, Word documents and the project Website.
Website - general
The contractor would be expected to setup a website with an an adapted architecture that is easy to use and
update for people who have only limited experience in web publishing. It should be based on the website design
as described above. The website should provide the following core features:





Managing texts, articles, images, downloadable files, etc
Full-text search
Sitemap
Submission of forms and documents
External links
The public part should include the following sections:
1-
Home
2-
State of the art on Zoonoses
3-
ZAPI project :
a.
General description
b.
Aim & objectives
c.
Workpackages
d.
Main expected impacts
e.
Partners
f.
Advisory Boards
4-
Publications
5-
Agenda
6-
News
7-
Contact
The private part should include the following sections with the following functionalities:
This part is accessible to all ZAPI partners thanks to their login and password, except for section 2 (access to
meeting minutes only to members of each committee) and for uploaded documents of sections 3 and 5.
Only the Website administrator can modify the website, except for section 3 and 5 where partner can add documents
1-
Agenda : private agenda of meetings scheduled for the ZAPI project (Google Agenda)

2-
Access to all ZAPI partners
Meeting Minutes : Links to pdf documents

Access only to members of each committee
a.
KOM
b.
GENA
c.
COT
d.
EPMT
3-
e.
Ethic committee
f.
SAB
g.
ESAG
h.
WP
Deliverables / Reports

Access to all ZAPI partners. Indicated leaders can upload a document or add an external link (an
email is automatically sent to members of the COT when a document is uploaded or a link added 
optional)
Delivrable/report
Deadline
WP
Leader
Document
Validated by COT
Name of
Deadline for
N°
Organization +
Document uploaded
Date on which the
Deliverable / report
delivering it
Deliverable / report
or external link (for
document was
 Fixed text
 Fixed date
responsible names
example for
validated by COT
 List
Biobase)
Impact
September 2015
6
Assessment report
P-20
FINOVATIS,
Estelle VINCENT
Impact assessment
August 31st 2015
report_1.doc
n°1

4-
Reference documents

5-
Optional : possibility to sort by deadline, WP, leader, Validated by COT
Access to all ZAPI partners
a.
Manual of Management
b.
Models
c.
Contacts
Documents Exchange

Access to all ZAPI partners. All ZAPI partners can add a new line and fill it in. Partners who have
added a line are the only one (except for administrator) able to modify or delete it.

Only addressees can access the document
Document’s
Document’s
Concerned
name
description
and Tasks
Name of
Short document
Document
description
WP
Addressees
Document
 multiple
 multiple
Document
checklist
checklist
uploaded or
 Optional an
external link
email is
automatically sent
to addressees
6-
Communication
a.
News
b.
Publications
c.
7-
Pictures
Useful links
a.
Biobase
The website should be flexible and allow future extension of its functionality, as required. A first version of the
website, comprising mainly static content, should be launched by September 28th 2015. This first version would
only require very basic functionality. Full functionality may be implemented at a later stage and the fully functional
website should be online no later than the 14st of October 2015. The tenderer is kindly asked to include costs
estimation for domain name acquisition and website maintenance until December 2020 and an optional bid to also
host the website, in case such a service is offered (but this is not mandatory).
Contact
Interested parties are invited to submit their tender to Estelle VINCENT (estelle.vincent@finovatis.com) no later
than Wednesday September 2nd 2015 24:00 CET. Do not hesitate to contact us at the same email address for
any additional information or queries.