February 21, 2013
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF NOTTOWAY
COUNTY, VIRGINIA, HELD AT THE COURTHOUSE THEREOF, ON THURSDAY, THE
21ST DAY OF FEBRUARY IN THE YEAR OF OUR LORD TWO THOUSAND THIRTEEN
AND IN THE 237TH YEAR OF THE COMMONWEALTH:
PRESENT: SHERMAN C. VAUGHN, CHAIRMAN
CLARENCE A. SIMPSON, VICE CHAIRMAN
STEVE BOWEN
GARY L. SIMMONS
JACK J. GREEN
RONALD E. ROARK, COUNTY ADMINISTRATOR
JOHN N. PROSISE, ASSISTANT COUNTY ADMINISTRATOR
Chairman Vaughn called the meeting to order at 7:00 p.m.
Supervisor Steve Bowen provided the invocation
The minutes of the January 17, 2013 regular Board meeting were presented. Supervisor
Simmons moved to adopt the January 17, 2013 minutes as presented. The motion carried as
follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
Chairman Vaughn asks if there were any delegations from the public;
Mr. Sonny Abbott: Mr. Abbott is present to ask the Board to consider offering the
Citizens more transparency during the upcoming Budget. Mr. Abbott mentions a recent article
featured in the Richmond Times Dispatch concerning the “poor grade” assigned the County’s
website due to the lack of information available to the public. Mr. Abbott further suggests for
the Board to consider advertising the proposed 2013-2014 budget in its entirety in the local
newspapers.
Mr. Jeff Abernathy: Mr. Abernathy is present to express concern for the misuse of a
County vehicle. Mr. Abernathy reports instances of possible misuse by Nottoway County
Building Inspector Al Ellington; vehicle being used more for personal use than County business.
Mr. Abernathy further urges that there is not near enough building happening in the County to
warrant Mr. Ellington driving the County vehicle to and from work.
Presentation – Commonwealth Regional Council: Mary Hickman, acting President and
CEO, is present to provide the Board with the Commonwealth Regional Council’s FY 11-12
annual report. Mrs. Hickman provides an overview of services of the Commonwealth Regional
Council and reminds the Board that Nottoway County is still an eligible member.
Presentation – Madeline’s House-Piedmont Crisis Center: Mrs. Emily Marshall,
Executive Director is present to express appreciation to the Board for their one-time financial
donation to aid in the relocation of Madeline’s House from its present location to the Town of
Blackstone. Mrs. Marshall also explains the services provided to those women seeking help that
don’t originate from contributing localities; they are provided three nights emergency shelter.
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February 21, 2013
Public Hearing – Special Exception Permit – Rachel H. Parker: Request to install a
mobile home to be used as a residence on property located off Rt. 360 on Triple R Lane in
Haytokah District; property is owned by Ms. Parker and is zoned C-1, Conservation
Chairman Vaughn asks if there is anyone present to comment in favor of, or against, the
Parker request; there is no one present wishing to comment. Administrator Roark informs the
Planning Commission heard Ms. Parker’s request and recommends approval.
Supervisor Bowen moves to approve the Rachel H. Parker special exception request to
install a mobile home to be used as a residence. The motion carried as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
Public Hearing – Special Exception Permit – F. Michael & Sandra O. Hill: Request to
build a duplex off Rt. 652 – Hawthorne Drive in Bellefonte District; property is owned by Mr. &
Mrs. Hill and is zoned A-1, Agricultural
Chairman Vaughn asks if there is anyone present wishing to comment in favor of, or
against, the Hill request; there is no one wishing to comment. Administrator Roark informs the
Planning Commission heard the Hill’s request and recommends approval.
Supervisor Simmons moves to approve the F. Michael & Sandra O. Hill special
exception request to build a duplex off Rt. 652 – Hawthorne Drive in Bellefonte District. The
motion carried as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
Highway Department: Ms. Dianna Bryant, Assistant Residency Administrator, is present
to receive any communications from the Board, and also updates on the routine maintenance
performed since the last meeting.
Letter – Virginia Department of Transportation – Jennifer B. DeBruhl, Director, Local
Assistance Division: Providing notification of the annual de-allocation of Revenue Sharing
funding
School Board – Charlotte D. Wood, Clerk: Actions taken at the regular meeting of the
Nottoway County School Board held on January 15, 2013, minutes of the regular meeting of the
Nottoway County School Board held on December 13, 2012
Administrator Roark provides an update on the loan renewal for the School gyms;
interest rate of 1.92% with payments totaling $120,000 for four consecutive years and payments
totaling $95,000 for fifth, and final, year.
Economic Development Committee: There is no scheduled meeting for February 2013
Regional Jail Report & Juvenile Detention Center: November 2012 Piedmont Regional
Jail Transportation Report, December 2012 Piedmont Regional Jail Transportation Report,
November 2012 Jurisdiction Report, December 2012 Jurisdiction Report, November 2012
Piedmont Regional Jail revenue report, December 2012 Piedmont Regional Jail revenue report,
December 2012 Piedmont Regional Juvenile Detention Center Utilization Report, Virginia
Department of Juvenile Justice Statewide Detention Facility population
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February 21, 2013
Landfill: Administrator Roark gave the Landfill report
A – Correspondence – William G. Hase, P.E. – Draper Aden Associates: Requesting
necessary documents in order to update the Landfill’s Solid Waste Management Plan
B – Letter – Virginia Department of Environmental Quality – Mal Lafoon, Jr., Solid
Waste Inspector: Providing results of an unannounced compliance inspection performed on
November 26, 2012; no violations were noted
C – Letter – Draper Aden Associates – Leonard Ford, Jr., Environmental Services:
Providing results of the Nottoway County Sanitary Landfill (closed facility) Groundwater
Monitoring Program Sampling Event 38: 11-27-12; nothing noted exceeding standards
D – Letter – Draper Aden Associates – Leonard Ford, Jr., Environmental Services:
Providing results of the Nottoway Sanitary Landfill Gas Monitoring Program Monitoring Event:
01-09-13; facility found in compliance
E – Letter – Virginia Department of Environmental Quality – Michael D. Sexton,
Groundwater Remediation Specialist: Nottoway County Sanitary Landfill – Active Area, SWP
304 Detection Monitoring Program 3rd Quarterly 2012 Sampling Report
F – Letter – Virginia Department of Environmental Quality – Virginia Butler, Office of
Financial Responsibility & Data Management: Providing notification of review of the
documentation submitted to demonstrate financial assurance for SWP304, Nottoway County
Sanitary Landfill
G – January 2013 Solid Waste Report, 72.32 tons per day
Administrator Roark informs the Board that the Department of Environmental Quality
(DEQ) is requiring the County to update its Solid Waste Management Plan by July, 2013 and
suggests having Draper Aden Associates complete this Plan update. Supervisor Green made a
motion to authorize Draper Aden Associates to complete the Nottoway County Solid Waste
Management Plan update as required by DEQ. The motion carried as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
Fort Pickett Redevelopment Authority: Administrator Roark reports that Nottoway
Biofuels is progressing well.
Planning Commission Report: Administrator Roark reports the Commission heard both
the Parker and Hill Special Exception requests and also held another discussion on derelict
structures located in the County; the Commission recommended no action be taken at this time
Supervisor Vaughn reminds other members about the upcoming Happy Birthday
celebration for the Town of Blackstone; the 125 year celebration will be held Saturday, February
23 in the Town Square. Supervisor Green informs that the Town of Crewe is celebrating its
125th year this year as well.
Administrator Roark requests for the Board to set the annual dog confinement period;
Supervisor Green moves to set the confinement period for April 01, 2013 through May 31, 2013.
The motion carried as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
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February 21, 2013
Chairman Vaughn presented the CONSENT CALENDAR:
1 – Budget Adjustment – Sheriff - $928.75
REVENUES:
3-100-18990-0050
EXPENDITURES:
4-100-31020-5408
Miscellaneous – Undefined
(Reimb for Social Ser fuel consumption)
$928.75
$928.75
Vehicle Supplies
$928.75
$928.75
2 – Budget Adjustment – CSA - $4,815.54
REVENUES:
3-100-24010-0030
EXPENDITURES:
4-100-57070-0100
Comprehensive – At-Risk
(Refund from vendor for overpayment)
$4,815.54
$4,815.54
Mandated Services
$4,815.54
$4,815.54
3 – Budget Adjustment – Sheriff - $90.00
REVENUES:
3-100-18990-0050
EXPENDITURES:
4-100-31020-5408
Miscellaneous – Undefined
(VML Insurance Proceeds)
$90.00
$90.00
Vehicle Supplies
$90.00
$90.00
4 – Budget Adjustment – Sheriff - $1,662.97
REVENUES:
3-100-18990-0050
3-100-18990-0050
EXPENDITURES:
4-100-31020-5408
Miscellaneous – Undefined
Miscellaneous – Undefined
(VML Insurance Proceeds)
$ 741.52
921.45
$1,662.97
Vehicle Supplies
$1,662.97
$1,662.97
5 – Budget Adjustment – Commonwealth Attorney - $7,894.73
REVENUES:
3-100-23010-0010
EXPENDITURES:
4-100-22010-5401
Commonwealth’s Attorney
(Additional allocation from Comp Brd)
$7,894.73
$7,894.73
Office Supplies
$7,894.73
$7,894.73
6 – Erroneous Assessment – Epes Supply: Refund Epes Supply Company, Inc. $289.50
for an overpayment of their County business license
7 – Erroneous Assessment – Rockwell: Refund Arthur Hurt Rockwell, L.E. (c/o Janice
& John Collins) $625.68 for an erroneous real estate assessment for tax year 2012
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February 21, 2013
8 – Erroneous Assessment – NILT, Inc.: Refund NILT, Inc. $429.63 for an erroneous
personal property assessment for tax year 2012
9 – Erroneous Assessment – Carter: Refund Alice C. Carter $40.73 for an erroneous
personal property assessment for tax year 2012
Supervisor Vice Chairman Simpson moved to approve the CONSENT CALENDAR as
presented. The motion carried as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
Administrator Roark presented the following information items:
1 - Sheriff’s Report: Nottoway Sheriff’s Office partial activity report for January 2013
2 – News Release – Office of Governor Bob McDonnell: Announcing the membership
of his newly created rural jobs council
3 – Letter – House of Delegates – Thomas C. Wright, Jr.: Acknowledging receipt of the
County’s letter requesting his support of opposing HB1225 and SB571
4 – Virginia Cooperative Extension Annual Faculty Report
5 – Letter – Susan Trumbo, Vice President – Technical Manager – Recyc Systems, Inc.:
Providing the monthly report for field operations which occurred December 2012
6 – Minutes:
Minutes of the South Central Workforce Investment Board meeting held on Friday,
October 26, 2012
Minutes of the South Central Workforce Investment Board meeting held on October 18,
2012
Minutes of the Piedmont Regional Jail Board meeting held on November 28, 2012
Draft minutes of the Old Dominion RC&D Council meeting held on December 10, 2012
Draft minutes of the Old Dominion RC&D Council Executive Committee meeting held
on January 11, 2013
Minutes of the Virginia’s Growth Alliance meeting held on January 03, 2013
Administrator Roark presented the following correspondence:
1 - Building Inspector’s Report: Report period January 2013
2 – Animal Control Officer’s Report: Report period January 08, 2013 through February
12, 2013
3 - Erosion and Sedimentation Report: Report period January 2013
4 – United Way – Emergency Food and Shelter Program: Providing notification that
Nottoway County has been selected to receive an award under Phase 30 of the Emergency Food
and Shelter Program; $4,959
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February 21, 2013
5 – Letter – Anonymous County resident: Expressing concern about the condition of a
neighbor’s property, writer states the yard is littered with trash, junk, abandoned vehicles, semitrailers and other eyesores; requesting the County consider adoption of an ordinance requiring
property maintenance
6 – Press Release – Office of Governor Bob McDonnell: announcing funding for five
projects in Virginia through the Building Collaborative Communities Program; Commonwealth
TransTech Marketing Alliance, now known as Virginia’s Growth Alliance – has been awarded
$20,000;
Administrative Roark reported that the Marketing Plan for the Virginia’s Growth
Alliance is currently being reviewed by its Board members.
7 – Letter – Department of Conservation and Recreation (DCR) – Robert Bennett, Acting
Director, Division of Stormwater: Providing notice that DCR has begun assessing and collecting
fees for reinspecting projects involving land-disturbing activities regulated under the Virginia
Stormwater Management Program; $125 fee
8 – Letter – Virginia Housing Development Authority (VHDA) – James M. Chandler:
Providing notice that Deerfield Apartments, located in the Town of Crewe, may be submitted to
the VHDA for a reservation of Low Income Housing Tax Credits
Supervisor Green makes a motion to forward a letter of support to VHDA for Deerfield
Apartments. The motion carried as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
9 – CPMT Membership: Administrator Roark informs that three appointments are
needed for the Nottoway County Central Planning and Management Team; one needs to be the
parent of a special needs child, one is needed to replace former County Attorney Mayo Gravatt
and one is needed to replace a current member that is not fulfilling their duties.
10 – Virginia Retirement System Disability Program: Providing information on the
newly created Virginia Local Disability Program required for Hybrid Plan employees (most new
employees hired on or after January 01, 2012) and any current employee who opts to switch to
the new plan
It is the consensus of the Board to table any action on this item and forward it to the
Budget Committee for their recommendations; Administrator Roark will place this back on the
agenda for the March regular Board meeting
11 – Virginia’s Heartland – Mary S. Hickman, Acting President & CEO: Requesting
localities assistance in establishing Regional Priorities for the Virginia Community Development
Block Grant Program; the Board will offer no contribution
Administrator Roark explains a recent meeting with a group of citizens that are
requesting access to the Nottoway County Animal Pound. The desire of the group is to increase
public awareness of the animals located in the pound by assisting with care and grooming of the
animals and taking photos and posting them on social media sites to encourage adoption. The
group declares their plan will be to no expense of the County
Following a general discussion by the Board, to include concerns for increased traffic,
deteriorating road conditions, personal liability, etc. the Board requests for any action to be
delayed so that more information can be obtained. Administrator Roark will place the item on
the agenda for the March regular Board meeting.
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February 21, 2013
Administrator Roark informs the Board that Hyde Park, located on Rt. 625 near Rt. 723,
has been nominated by the Department of Historic Resources (DHR) for inclusion in both the
National and Virginia Historic Landmarks Registry; it is the consensus of the Board to forward a
letter of support to DHR for this nomination
Administrator Roark informs the Board of some recent emergent building repairs being
performed around the Courthouse Complex; brick foundations and wall mortar have been
repaired or replaced on the Circuit Court building and Clerk’s Office
Administrator Roark provides a proposed FY2014 Budget timeline; Budget requests are
due in by March 07, a Board work session is scheduled for April 04, public hearing is scheduled
for April 18, and proposed adoption is scheduled for April 25
Administrator Roark provides the Board information on a scheduled presentation by FDC
Enterprises (Nottoway Biofuels) for Virginia’s Heartland to be held on Wednesday, March 06,
2013
Administrator Roark informs the Board that he has matters that need to be discussed in
closed session. Supervisor Bowen moves to enter into closed session under Section 2.2-3711A
(1) Personnel Matters, (3) Probable Litigation and (7) Possible Sale of Property. The motion
carried as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
The Board enters closed session at 8:07 p.m.
The Board returned to open session at 9:08 p.m.
Administrator Roark asks the Board to certify the closed session, an affirmative vote
meaning that no other subject was discussed other than that allowed under the above code
sections. The motion carried as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
(SEE PAGE
THRU PAGE
FOR CERTIFICATION OF
EXECUTIVE MEETING)
Supervisor Bowen moves to authorize Administrator Roark to re-advertise for the
Nottoway County Planner vacancy at an increase starting salary of $32,500. The motion carried
as follows:
J.J. Green
G.L. Simmons
S.W. Bowen
C.A. Simpson
S.C. Vaughn
Yes
Yes
Yes
Yes
Yes
There being no further business to come before the Board, Chairman Green adjourns the
meeting at 9:20 p.m.
Chairman
Clerk
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