Certification Body
Evaluation of Biomass
Producer Compliance
with the SBP
Framework: Public
Summary Report
www.sustainablebiomasspartnership.org
Focusing on sustainable sourcing solutions
Version 1.0
March 2015
For further information on the SBP Framework and to view the full set of documentation see
www.sustainablebiomasspartnership.org
Document history
Version 1.0: published 26 March 2015
© Copyright The Sustainable Biomass Partnership Limited 2015
SBP Framework CB Evaluation of BP: Public Summary Report
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Contents
1
Overview.............................................................................................................................................1
2
Scope of the evaluation and SBP certificate ..................................................................................2
3
Specific objective ..............................................................................................................................3
4
SBP Standards utilised .....................................................................................................................4
4.1
SBP Standards utilised ............................................................................................................................ 4
4.2
SBP-endorsed Regional Risk Assessment ............................................................................................. 4
5
Description of Biomass Producer, Supply Base and Forest Management .................................5
5.1
Description of Biomass Producer ............................................................................................................ 5
5.2
Description of Biomass Producer’s Supply Base .................................................................................... 5
5.3
Detailed description of Supply Base........................................................................................................ 5
5.4
Chain of Custody system ........................................................................................................................ 5
6
Evaluation process............................................................................................................................6
6.1
Timing of evaluation activities ................................................................................................................. 6
6.2
Description of evaluation activities .......................................................................................................... 6
6.3
Process for consultation with stakeholders ............................................................................................. 6
7
Results ................................................................................................................................................7
7.1
Main strengths and weaknesses ............................................................................................................. 7
7.2
Rigour of Supply Base Evaluation ........................................................................................................... 7
7.3
Compilation of data on Greenhouse Gas emissions ............................................................................... 7
7.4
Competency of involved personnel ......................................................................................................... 7
7.5
Stakeholder feedback .............................................................................................................................. 7
7.6
Preconditions ........................................................................................................................................... 7
8
Review of Biomass Producer’s Risk Assessments .......................................................................8
9
Review of Biomass Producer’s mitigation measures ....................................................................9
10
Non-conformities and observations ............................................................................................. 10
11
Certification decision ..................................................................................................................... 11
12
Surveillance updates ..................................................................................................................... 12
12.1 Evaluation details .................................................................................................................................. 12
12.2 Significant changes ............................................................................................................................... 12
12.3 Follow-up on outstanding non-conformities .......................................................................................... 12
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12.4 New non-conformities ............................................................................................................................ 12
12.5 Stakeholder feedback ............................................................................................................................ 12
12.6 Conditions for continuing certification.................................................................................................... 12
12.7 Certification recommendation ................................................................................................................ 12
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1
Overview
On a title page, include the following information:
CB Name and contact:
[Name of CB, postal address]
Primary contact for SBP:
[Name of CB’s main contact person for SBP, contact details]
Report completion date:
[Date; format DD/MMM/YYYY]
Report authors:
[Name(s) of persons who contributed to the report]
Certificate Holder:
[Name of organisation holding certificate, postal address]
Producer contact for SBP:
[Name of contact person at organisation, contact details]
Certified Supply Base:
[Name of SB (if different from above) and location]
SBP Certificate Code:
[SBP Certificate Registration Code]
Date of certificate issue:
[Date; format DD/MMM/YYYY]
Date of certificate expiry:
[Date; format DD/MMM/YYYY]
Indicate where the current audit fits within the certification cycle
Main (Initial)
Audit
First
Surveillance
Audit
Second
Surveillance
Audit
Third
Surveillance
Audit
Fourth
Surveillance
Audit
☐
☐
☐
☐
☐
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2
Scope of the evaluation and SBP
certificate
Provide a concise summary of the scope of this evaluation. Evaluated scope should match the scope of the
SBP certificate that was issued to the Biomass Producer (in the case of surveillance of a certified
organisation), or it should match the scope of certification that was requested by the producer (in the case of
an applicant organisation).
If the scope of this evaluation does not match the scope indicated in the Biomass Producer’s Public
Summary Report, explain the reason for any such discrepancy here.
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3
Specific objective
State the specific objective of this evaluation. For example:
“The specific objective of this evaluation was to confirm that the Biomass Producer’s management system is
capable of ensuring that all requirements of specified SBP Standards are implemented across the entire
scope of certification.”
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4
SBP Standards utilised
4.1
SBP Standards utilised
List each SBP Standard used. Include full name, version number and publication date. Provide a link to the
website address where each document can be accessed or requested.
4.2 SBP-endorsed Regional Risk Assessment
Give the name of the SBP-endorsed Regional Risk Assessment used in the evaluation. Provide a link to the
website address where it can be accessed or requested.
If no SBP-endorsed Regional Risk Assessment was used, state ‘not applicable’.
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5
Description of Biomass Producer, Supply
Base and Forest Management
5.1
Description of Biomass Producer
Describe the structure of the Biomass Producer organisation. Give an overview of the operation in terms of
inputs and outputs as they relate to the SBP Standards.
5.2
Description of Biomass Producer’s Supply Base
Provide a brief description of the Supply Base within the regional context. Include a description of how the
producer sources feedstock. Also give a general description of the forest resources and forest management
practices within the Supply Base (e.g. land use and ownership status, socio-economic conditions, forest
composition, and profile of adjacent lands).
Include a link to the Supply Base Evaluation on the Biomass Producer’s own website.
5.3
Detailed description of Supply Base
Summary statistics from that report may be quoted here. However make note that a quantitative description
of the Supply Base can be found in the Biomass Producer’s Public Summary Report.
5.4
Chain of Custody system
Describe the Biomass Producer’s Chain of Custody (CoC) system as it relates to tracing and segregation of
SBP-certified materials.
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6
Evaluation process
6.1
Timing of evaluation activities
Give the dates and locations of all evaluation activities (e.g. pre-assessment, desktop review, head office
audit, supplier audit, site audit, etc). Identify the persons involved and give the approximate duration for each
activity. A tabular format may be used.
6.2 Description of evaluation activities
Give a general description outlining each step of the evaluation. If applicable, include pre-evaluation visits.
The description should indicate what was audited, what audit methods were used, and where time allocation
was significant. Make specific reference to the evaluation of any critical control points (CCPs) that were
identified.
6.3 Process for consultation with stakeholders
Provide a general description of the process for consultation with stakeholders.
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7
Results
7.1
Main strengths and weaknesses
Give an overview of results from this evaluation. Identify and discuss the main strengths and weaknesses
with respect to the Biomass Producer’s overall conformity with the relevant SBP Standard(s).
7.2
Rigour of Supply Base Evaluation
Provide comment on the rigour with which the Supply Base Evaluation was performed. Determine whether
the current definition of scope, as adopted by the Biomass Producer, was adequate for the specific
characteristics of the Supply Base and management systems in place.
7.3
Compilation of data on Greenhouse Gas emissions
Analyse and describe the adequacy (in terms of completeness and accuracy) of the Biomass Producer’s
efforts to compile the required data on Greenhouse Gas emissions.
7.4
Competency of involved personnel
Identify whether the organisation that performed the Supply Base Evaluation was internal or external to the
Biomass Producer. Provide commentary on the competency of the personnel assigned to perform the SBE.
Describe their knowledge of SBP requirements. Document any relevant experience they may have in relation
to evaluating the Biomass Producer’s compliance with the SBP Standards.
Provide commentary on the competency of key personnel tasked with implementing the Biomass Producer’s
management and control systems relating to SBP compliance. Describe their knowledge of SBP
requirements and any relevant experience.
7.5
Stakeholder feedback
Present the comments or concerns raised by stakeholders about the Biomass Producer organisation,
including any comments that were received before or after the main evaluation. Stakeholder comments may
be grouped together by common issues of concern for greater clarity. Describe the corresponding follow-up
action taken by the Certification Body and any conclusions reached.
7.6
Preconditions
Describe any preconditions that the Certification Body may have issued. If applicable, describe the actions
taken by the Biomass Producer to close out those preconditions prior to issuing a certificate.
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8
Review of Biomass Producer’s Risk
Assessments
Describe how the Certification Body assessed risk for the Indicators. Summarise the CB’s final risk ratings in
Table 1, together with the Biomass Producer’s final risk ratings.
Note: this summary should show the risk ratings after the SVP has been performed and after any mitigation
measures have been implemented.
Table 1. Final risk ratings of Indicators as determined after the SVP and any mitigation measures.
Indicator
Risk rating
(Low or Specified)
Producer
Indicator
CB
Risk rating
(Low or Specified)
Producer
1.1.1
2.3.3
1.1.2
2.4.1
1.1.3
2.4.2
1.2.1
2.4.3
1.3.1
2.5.1
1.4.1
2.5.2
1.5.1
2.6.1
1.6.1
2.7.1
2.1.1
2.7.2
2.1.2
2.7.3
2.1.3
2.7.4
2.2.1
2.7.5
2.2.2
2.8.1
2.2.3
2.9.1
2.2.4
2.9.2
2.2.5
2.10.1
CB
2.2.6
2.2.7
2.2.8
2.2.9
2.3.1
2.3.2
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9
Review of Biomass Producer’s mitigation
measures
Identify any mitigation measures taken to address specified risks. Describe how the Biomass Producer
monitored the mitigation measures and whether the measures were shown to be effective in addressing risk.
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10 Non-conformities and observations
Identify all non-conformities and observations raised during the evaluation (a tabular format may be used
here). For each, give details to include at least the following:
-
applicable requirement(s)
-
grading of the non-conformity (major or minor) or observation with supporting rationale
timeframe for resolution of the non-conformity
-
a statement as to whether the non-conformity is likely to impact upon the integrity of the affected
SBP-certified products and the credibility of the SBP trademarks.
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11 Certification decision
State the Certification Body’s certification decision. If it is determined that the Biomass Producer should be
awarded certification, provide a clear statement that the Biomass Producer has been certified by the
Certification Body as meeting the requirements of the specified SBP Standard, the date of that certification,
and the expiry date of the certificate.
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12 Surveillance updates
Note: Surveillance updates shall be provided to SBP as specified in SBP Standard 3: Certification Systems:
Requirements for Certification Bodies.
12.1 Evaluation details
Provide the date of the surveillance evaluation and a brief summary of the sites inspected.
12.2 Significant changes
Describe any significant changes in the Supply Base, mitigation measures, or risk ratings.
12.3 Follow-up on outstanding non-conformities
Describe the actions taken by the certificate holder to correct any non- conformities identified at the previous
evaluation or raised subsequent to it.
Provide the Certification Body’s conclusions as to whether the actions taken constitute full conformity with
the requirements of the relevant elements of the applicable SBP Standard and, if not, whether the remaining
non- conformities are considered a ‘minor’ or ‘major’ non-conformity.
12.4 New non-conformities
Describe any further non-conformities identified as a results of the surveillance audit.
12.5 Stakeholder feedback
Present the comments or concerns raised by stakeholders about the Biomass Producer organisation since
the previous evaluation or surveillance audit. Describe the corresponding follow-up action taken by the
Certification Body and any conclusions reached.
12.6 Conditions for continuing certification
Describe any new conditions for continuing certification (e.g. Biomass Producer is required to correct all
identified non-conformities).
12.7 Certification recommendation
Clearly state the certification recommendation and any application conditions.
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