TIMELINE FOR SUBMISSION OF GRADUATE SCHOOL PAPERWORK
When to submit
*What to submit
Who
submits
During 1st semester →
Plan of Study
Student
Integrity Assurance Program Completion form (CITI)
Student
After 1st semester grades are posted
Change of Status form (conditional to regular status) if
Advisor
student earned adequate GPA on 9 hours graduate
coursework
 GPA ≥ 3.0 for master’s
 GPA ≥ 3.25 for specialist
 GPA ≥ 3.5 for doctoral
In progress through completion of coursework →
Transfer Credit Approval form (if applicable)
Advisor
As soon as committee is formed; must
Graduate Committee Request form
Student
pre-date proposal defense
At least 1 full semester before final
Proposal Approval Form (Thesis/Dissertation/
Advisor
defense
Nursing Capstone)
Immediately after completion of exam
Results of Comprehensive/Qualifying Exam form (Doctoral
Advisor
Students)
Change of Status form for emphasis/program changes (if
Student
needed)
 Must include new Plan of Study
Before grades are posted at end of
Coursework Retake Approval form (if needed)
Student
semester course is retaken
 One course may be retaken to improve the GPA
Semester before planned graduation (See specific deadlines on website) →
Application for Degree/Certificate Cover Sheet
Student
Payment receipt
Student
Updated Plan of Study with required signatures
Student
Exit Survey
Student
Contact Graduate Reviewer form (Thesis/Dissertation/
Student
Nursing Capstone)
Thesis/Dissertation/Nursing Capstone title page to Reviewer Student
 Use one of the templates found in the Reviewer
section of the Graduate School website.
IRB/IACUC approval letter to Reviewer
Student
Before end of planned graduation semester (See specific deadlines on website)
Master’s/specialist: no later than last
Comprehensive Exam Results form
Advisor
day grades due
(Master’s/Specialist/Doctoral)
Doctoral: no later than 1 semester
before planned graduation term
Results of Oral Defense form (Thesis/Dissertation/Nursing
Advisor
Capstone)
Turnitin form to Reviewer (Obtain from Reviewer)
Advisor
Signed Thesis/Dissertation/Nursing Capstone Title Page to
Student
Reviewer
Submit Thesis/Dissertation/Nursing Capstone to Reviewer
Student
through Aquila
Complete review process with Reviewer
Student
After receiving instruction from
Final paper copy and electronic file of
Student
Reviewer
Thesis/Dissertation/Nursing Capstone to Reviewer
Graduation Deferment Form to Auditor (if needed)
Student
 Submit receipt of fee payment (1st deferment free)
 Notify Reviewer
*Forms are available on the Graduate School website. Most advisor-submitted forms are password protected and
cannot be accessed by students.