Ministry of Science, Technology and Environment (MoSTE)
Department of Hydrology and Meteorology (DHM)
Community Based Flood and Glacial Lake Outburst Risk Reduction Project
CFGORRP
Terms of Reference
To conduct training on Light Search and Rescue (LSAR) to Taskforces in Solukhumbhu District.
1. Background
Community Based Flood and Glacial Lake Outburst Risk Reduction Project (CFGORRP) is a joint
undertaking of the Government of Nepal (GoN), Global Environment Facility (GEF) and the United
Nations Development Programme (UNDP). The project is being implemented by the Department
of Hydrology and Meteorology (DHM) under the Ministry of Science, Technology and
Environment (MoSTE) as the lead Implementing Agency. Department of Water Induced Disaster
Prevention (DWIDP), Department of Soil Conservation and Watershed Management (DSCWM)
and Department of National Park and Wildlife Conservation (DNPWC) are the three collaborating
partners of the project.
The CFGORRP has two outcomes: The First Outcome / Component I focusses on the Imja Glacial
Lake Outburst Flood (GLOF) risk reduction in Solukhumbu (covering Chaurikharka, Namche and
Khumjung VDCs including high risk settlements covering an area of 50 downstream of Imja lake)
and the Second Outcome / Component II is aimed at reducing the flood risk in Terai and Churia
covering 8 Village Development Committees (VDCs) namely Sarpallo and Nainhi in Ratu (in
Mahottari district), Tulsipur and Pipra Pra Pi in Gagan (in Siraha district), Dighawa and Pakari in
Khando (in Saptari district) and Hadiya and Jogidaha in Triyuga Watersheds (in Udayapur district).
The project has thus a total of 8 VDCs coverage in Terai districts for flash flood and 3 in High
Mountain (i.e. Solukhumbu) district for GLOF risk management thus totaling to 11 VDCs.
The project's two outcomes have eight main outputs i.e. four in each outcome. One of the
outputs of each outcome is related to flood and GLOF risk management skill and knowledge. For
example Output 1.4 is about GLOF risk management skills and knowledge institutionalized at
local and national levels and the Output 2.4 spells on the flood preparedness training for district
and VDC representatives, Non-Governmental Organizations (NGOs), Community Based
Organizations (CBOs) and local communities in 4 flood-prone districts.
As per the guidelines of Local Disaster Risk Management Planning (LDRMP), The GLOF Risk
Management Coordination Committee (GRMCC) has been formed at Namche and 12 taskforces
formed at community level. The taskforces has sub-committees such as preparedness, search
and rescue and first-aid. The LSAR training is particularly focused for disasters such as GLOF,
flood, debris flow and landslides that are associated with High Mountain and steep topographical
environment.
Terms of Reference for LSAR Training for Imja GLOF.
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These institutions at local level plays vital role in the preparedness and early response for disaster
risk management. Studies have shown that communities' strong preparedness level and early
response mechanism can save up to 80% of potential human losses. In this connection, the
project has plans to install hydrological and meteorological stations, GLOF sensing sensors,
automatic GLOF warning sirens, community based early warning system (hand operated siren,
mega phones, water level gauge), awareness raising through trainings and Information,
Education and Communication (IEC) materials .
The project has procured CBEWS and LSAR equipment for GLOF risk mitigation in Solukhumbu
districts in order to lessen the loss of lives and properties due to GLOF, Landslide induced dam
outburst flood (LDOF), flash flood, landslide hazards in Solukhumbu. The purpose of the training
is to raise awareness on LSAR, capacity building on use of LSAR, CBEWS equipment and first-aid
kits. These trainings is expected to rescue the greatest number of people in the shortest duration
of time as 80% of the injured or trapped victims have chance of survival if rescued in the first 24
hours after a disaster.
CFGORRP, therefore intends to conduct LSAR training for GLOF, LDOF, flash-flood and landslide
related disasters as a preparedness to GLOF risk reduction from Imja Lake for which this Terms
of Reference (ToR) is referring to.
2. Objectives of the Assignment
The main objective of the assignment is to conduct LSAR Training to 12 task forces formed for
preparedness and responses to GLOF and Landslide disasters within GLOF impact zones of 50 km.
from Imja Lake.
Specific objectives of the assignment are:
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To design and develop most appropriate theoretical and practical sessions of LSAR
Training module.
To conduct LSAR trainings to 12 taskforce members from Solukhumbu Districts.
Refine the training resource materials and session plans after receiving feedback and
evaluating the training programs for further use.
3. Target Audiences
The target audiences are members of 12 Taskforces comprising of 11 members (male/ female)
divided into sub-groups such as early warning (preparedness), search and rescue and first-aid
members, GLOF risk management coordination committee and staff of Sagarmatha National
Park. These taskforce members will be trained for using LSAR equipment during GLOF events and
respond to automatic GLOF sirens and generate warnings to local community through
community based early warning equipment (hand-held sirens, megaphones and water level
gauge etc.) and use of first-aid kits.
Terms of Reference for LSAR Training for Imja GLOF.
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4. Training Venue:
The training has to be conducted in three locations Namche, Phakding and Lukla or other
appropriate locations convenient for local participants as agreed by CFGORRP /DHM & SNP.
5. Scope of Works
The scope of works include inter-alia, but not limited to the followings:
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Provide information on strategic intervention actions of CFGORRP /DHM on Imja Lake
lowering, lake monitoring, CBEWS and institutional mechanisms for Imja GLOF risk
reduction.
Provide basic information on GLOF warning system (automatic sirens, handheld sirens,
megaphones, water level gauges etc.), information on First Aid Kit and its general usages,
and disaster response mechanism. Also provide basic information on roles and
responsibilities of Task forces (for sub-groups such as early warning (preparedness),
search and rescue and first-aid) for coordinated search and rescue operations.
Collect, collate, appraise and refine all relevant data and information related to LSAR
training on flood, GLOF and landslides from the Armed Police Force (APF), Nepal Police,
Nepal Army and other organizations and individuals etc. if any.
Collect, study and review standard LSAR curriculum and practical sessions (exercises)
developed by different national and international organizations such as the International
Search and Rescue Advisory Group (INSARAG), Federal Emergency Management Agency
(FEMA), etc.
Based on the collected and compiled resource materials, develop 3 - 4 day GLOF, LDOF,
flash flood and landslides disaster specific session plans with detailed methodology of
delivering each training session. Provide adequate practical sessions and include relevant
resource materials, exercise sheets, brainstorming, simulation, and practical exercise,
audio/video clips etc. to make the sessions participants' focused, interactive and
informative. Obtain approval from CFGORRP/DHM on the session plan and resources for
search and rescue materials.
While developing the resource material and session plan for conducting the training focus
on following main themes:
o GLOF warning system and mechanism: General description of hydrometeorological sensors, automatic GLOF warning sirens and community based
early warning system (handheld sirens, mega phones and water level gauges
(normal flow & danger level) and responses mechanism of taskforce members.
Provide guidelines for collecting water levels at regular intervals, recording data
Terms of Reference for LSAR Training for Imja GLOF.
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and sharing information with community members, SNP, CFGORRP / DHM. In case
of water level at danger levels provide training on mechanism of responses of
taskforces.
o Guidelines for responses of automatic GLOF warnings and use of CBEWS to warn
local community.
o General guidelines for operation of evacuation centers and roles and
responsibilities of taskforces.
o General uses of first aid equipment and medicines.
o Search and rescue planning: Assessing GLOF, LDOF, debris flow, flash flood and
landslides and appropriately plan personnel, equipment and tools for search and
rescue,. ).
o Teaming up for GLOF, LDOF, debris flow, flash flood and landslide for search and
rescue. Preparation of seven steps rescue operations: Gather Facts; Assess
Damage to infrastructure; Identify Resources; Prioritize Rescue operations with
due emphasis on vulnerable, women and children, disabled, elders etc.; Develop
a Rescue Plan; Conduct the search and Rescue operation; and Evaluate the
Progress.
o Adoption of systematic search and rescue techniques for GLOF, LDOF, flash flood,
debris flow and landslide victims.
o Following safe rescue techniques (locating, lifting, leveraging, cribbing and
removal of victims).
o Adoption of rescuer safety first principles during search and rescue operations
(triaging or stabilizing victims) and follow safety measures in Removing Victims
etc.
Conduct the training in Nepali language for 15-20 participants in close coordination with
STA, GSI Specialist etc. The training should include a theoretical background and
comprehensive practical and exercise sessions.
Undertake pre- and post-training evaluation to assess the increase in knowledge of
participants on LSAR, CBEWS and first-aid.
Evaluate the overall training program (training materials, effectiveness of the training,
etc.) to readjust, realign and revise the training materials if any.
Based on the experience gained and lessons learnt while conducting the trainings, revise
the training materials as per local needs, constraints and circumstances.
Prepare and submit training completion report with methodology and resource materials,
participants number (male female), relevant photograph/video, lesson learnt etc.
Make a presentation at PMU after conducting all trainings and revision of all training
materials.
Terms of Reference for LSAR Training for Imja GLOF.
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6. Guidance and Supervision
The service provider shall work under the guidance and supervision of the National Project
Director (NPD) and National Project Manager (NPM) and in close coordination with Senior
Technical Advisor and Gender and Social Inclusion (GSI) Specialist. The context of LSAR
trainings shall be focused for GLOF, LDOF, debris flow, flash flood and landslide in
mountainous area with steep slopes in Solukhumbu District. PMU will be responsible for
overall training management and other logistic supports, Sagarmatha National Parks (SNP)
and GLOF Risk Management Coordination Committee (GRMCC) shall coordinate training
venue and field practical exercise.
7. Assignment Duration
The duration of this assignment is of 4 weeks for the complete package including material
development, travel, conducting trainings and submission of final training completion report.
8. Required Human Resources, Qualification and Experiences
Following human resources are required for the assignment.
Lead Trainer Bachelor degree in any disciplines having ToT training
on LSAR/Search and Rescue (SAR) and with at least 5
years' of experience of conducting LSAR Training in
Nepal.
Trainers
Knowledge in providing SAR
Trainings. Preferences will
be given to knowledge on
GLOF, Flood, debris flow,
Landslide,
disaster
management
and
knowledge on uses of first
aid kits etc.
Bachelor degree in any disciplines having ToT Knowledge in providing SAR
Trainings on LSAR and with at least 3 years' of Trainings. Preferences will
be given to knowledge on
experience of conducting LSAR Training in Nepal.
GLOF, Flood, debris flow,
Landslide,
disaster
management
and
knowledge on uses of first
aid kits etc.
9. Deliverables
The contract will be deliverable–based and payment will be made upon submission and
acceptance of the deliverables:
a). Submission and acceptance of training materials,
Terms of Reference for LSAR Training for Imja GLOF.
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b). Successful completion of training program and
c). Submission and acceptance of Training completion report.
Please note that cost associated with logistics such as distribution of training materials to
participants, training hall charges, participants' other expenses will be borne by the project. An
original copy of theoretical components of training materials is to be provided by the consultant
for reproduction at least 5 days prior to the training. However, the consultants need to bear cost
associated with the resource person fee, travel, equipment for the practical sessions, simulation
models and other associated cost including fooding and accomodation.
10. Mode of Payment
The service provider shall be paid in three installments:
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First Installment: 50% of the contract amount shall be paid upon signing of the contract
and submission and acceptance of training materials.
Second Installment: 30% of the contract amount shall be paid upon successful completion
of training programs.
Third Installment: 20% of the contract amount shall be paid upon submission and
acceptance of training completion report.
Terms of Reference for LSAR Training for Imja GLOF.
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