Questions and Answers session
Provision of Services for the final disposal of PCB contaminated waste from the Republic of
Kazakhstan
The objective of the work is to arrange for the
safe, documented and appropriate stowing,
transportation and disposal of PCB containing
equipment; packaged, labeled, collected and
stored from several PCB owners, located in
different places on the territory of the Republic of
Kazakhstan. Packaging, labeling and collection of
PCB containing equipments will be provided by a
local subcontractor (managing company of the
temporary storage site) Can you confirm that all
PCB equipment will be collected and will be
stored at one site in Kazakhstan.
It’s assumed that the temporary storage will be
located in Temirtau city.
Has the location been confirmed or are we to
assume another location will be chosen? this
would have an impact on logistics etc.
What services are we to provide, and agree to?
Where are we to provide them, if all packaging
and associated works is to be done by local
contractors what will be our role in this?
The Offeror, carrying the responsibility of safe
transport, is obliged to ensure that the input of
PCB owners in the procedure fulfils all the
requirements of the relevant legislation.
PCB is a controlled waste and as such must
conform to IMDG/ADR/Air/Sea etc. are your
subcontractors aware of these requirements?
Where does our liability start?
The Offeror shall propose an air transportation
route, indicating the airport, which will be used
for receiving PCB wastes. Also the Offeror will be
responsible for preparation all documents
according to the customs requirement of export
and import countries as well as investigation of all
duties and taxies that can be imposed within the
export of PCB wastes for which the Oferror will be
responsible for. This is a rather onerous task,
which we believe will take a lot of time and
effort, this should in our opinion be a separate
Yes, we are announcing a separate tender
for selecting local company, who will do
packaging, labelling and storing PCB
wastes. All PCBs will be collected in one
storage (Karaganda city)
The storage will be in Karaganda city (this
is close to Temirtau – 30 km)
PCB owners will participate in the
handling, packaging, labeling, weighing,
storing and loading of the PCB waste in an
extent to be agreed with the Offeror. The
Offeror shall provide expert services in this
regard, but the handling, packaging,
labeling, weighing, storing and loading, will
be done by a local subcontractor, hired by
UNDP under a separate contract.
The Offeror should control, supervise and
make training for those works, also Offeror
is
responsible
for
transboundary
movement (air transportation) with
preparation of all required documents and
final disposal.
Offeror is controlling and supervising local
subcontractor in terms of compliance of
local transportation with local and
international transport regulations (ADR)
The Offeror shall take total responsibility
for a whole works; separation of activities
would
bring
to
complexity
and
misscordination of all works. The idea is
that all works to be controlled by one
company.
issue within the tender.
Training and oversight of packaging, handling,
labeling and transport of PCB waste to
centralized storage
Arrange for appropriate safety training for local
sub-contractor to accomplish handling, packing
and labeling of PCB contaminated equipment
(supervision and oversight plan should be
described by the Offeror)
Arrange appropriate training on transportation of
PCB contaminated equipment to the temporary
storage facility (point of shipment), taking
appropriate health and safety precautions, in
order to prevent any possible contamination at
the site, as well as measures for potential
spillages, leakages and/or oil containment in
emergency situations (supervision and oversight
plan should be described by the Offeror)
We believe that this should also be a separate
issue Tri-Phase could offer PCB workshops and
on-site training separate and prior to
collection of the PCB wastes
Provision of a list of packaging material and
personal protective equipment, safety equipment,
cleaning materials, disposables, tools etc
necessary for the packaging and transport of the
capacitors mentioned in the TOR (to be procured
by local subcontractor)
The Offeror here will do training on site, it
can be done before supervision and
control works. PCB workshop is not
required.
The list of packaging material and PPE is
required in order PCB owners could make
appropriate procurement before work is
started.
Why is this needed?
The Offeror shall arrange for appropriate training Certification is meaning that participants
and certification for the local subcontractor and took part in this training and familiar with
PCB owner staff and ensure that all necessary PCBs.
safety precautions are taken in order to prevent
any possible contamination at the site, as well as
measures for potential leakages and/or oil
containment in emergency situations.
What certification are you requiring?
After the site visit performed by the Project
manager and prior to commencement of any
works at the site, the Offeror shall submit to UNDP
a specified work plan and timeline for operations.
This shall also include a plan for envisaged safety
measures during packaging operations, including
safety measures to avoid spills and containment
during packaging operation at the site, and action
plan in the event of any possible spillages and
contamination. With respect who will be the
Project manager and what is his/her
experience of PCB removal and disposal
Offeror can do site visit but is not
obligatory, he can provide work plan based
on information in TOR. Project Manager
here means Site manager of the Offeror or
Person in charge acting on Behalf of the
Offeror.
The transportation of PCB containing equipment
from the storage site to disposal plant will be
performed by air. The transportation of PCB
containing equipment from the storage site to
disposal plant will be performed by air.
Considering experience of the previous
shipment it’s estimated that two aircraft are
needed to be provided in order to carry bellow
indicated amount of waste. it’s estimated that two
aircraft are needed to be provided in order to
carry bellow indicated amount of waste.
(Without Prejudice)
It is obvious from the above that a previous or
similar operation as been performed, would
you consider giving us the information of the
Air Transport Company and the Waste
involved, this would help us very much
The previous shipment was done by DHL
company, the waste was PCB oil drained
from transformers and some part of
contaminated soils. Total amount was 80
tons.
The data sheet, article 21, mentions that deadline
for submission of proposals is June 9, 12:00 am.
Does this means that proposals must be
submitted by June 8 end of the day or should the
deadline read ‘June 9, 12:00 pm’?
Please clarify whether it is the responsibility of
the Offeror to pay export customs duties and
taxes in Kazakhstan.
Deadline is June 9, 12 am
Please clarify whether the local subcontractor will
be acting as shipper on behalf of the Offeror for
customs purposes.
Customs taxes and duties in Kazakhstan
will be paid by the local subcontractor and
taxes in destination point are to be paid by
the Offeror.
Local subcontractor will act as a shipper on
the basis of separate export contract
between the Offeror and local
subcontractor only for the customs
purposes.
Please clarify whether transport of waste from
waste producers to the facilities of the local
subcontractor will be undertaken by the Offeror
or by the local subcontractor.
internal transportation from sites to the
storage will be done by the local
subcontractor, but transportation from the
storage to the airport should be done by
the Offeror
The financial proposal form, table A, section 4,
mentions that the following document must be
submitted: ‘Certification that the PCB
contaminated wastes were destroyed according to
the regulations by the destruction facility duly
signed and stamped by the state environmental
authority’. This is different from Basel
Convention requirements, which states that
movement document is only signed and stamped
by incineration facility. Environmental authorities
do not sign and stamp notification documents.
Please clarify whether a duly signed notification
document by the incineration facility, along with a
valid operational permit of the facility, would
PCB destruction certificate is required also.
cover the needs of this project.
Can UNDP advise if there is one storage point that Yes there will be a separate tender for
can be used to centralise PCB waste before selecting local subcontractor for packaging,
loading on to aircraft for export?
internal transportation from sites to
storage and storing, but transportation
from the storage to the airport should be
done by the Offeror.
Will the contractor have to organize road See answer above
transport in Kazakhstan?
If contractor has to organise transport in Internal Transportation will be done by the
Kazakhstan, can UNDP recommend a suitably local licensed subcontractor
licensed company.
Who will supply UN drums, pallets and stowage
Drums will be procured by the owners and
securing equipment?
storage facility and equipment by the local
subcontractor.
Who will supply Personal Protective Equipment
PCB owners
for repacking and export works?
When does UNDP plan/ envisage the export will
October 2014
take place?
What are the exact dimenions of 4 drums stacked Drums dimension - Height 878 mm,
on to wooden pallet?
diameter 585 mm. Pallet - 120x100x130
Quantity and type of packaging material
(drums, pallets, binding materials) necessary
material for project implementation, PPE for
local staff (mask, overall, shoes, gloves) +
absorbent: who is responsible with purchase
and payment related to them?
Internal road transport from 7 locations/PCB
owners to central storage in Temirtau, as well
as loading capacitors at these locations in
trucks and unloading at central storage (lift
truck available): who is responsible with this
transport and who pays for the transport
costs?
Notification fro transboundary movement of
waste by air transport it’s mentioned in above
RFP that the Offeror will act as Notifier and
shipper. It should act as importer/consignee
only because, according to EU directive
1013/2006 it is not allowed for the
Offeror/contractor to act as notifier and
importer/consignee
in
Notification
documentation. Notifier should be some other
company/Institution. Please be so kind and
clarify
Please specify the quantity of 141,966
includes already drums and pallets?
Purchase and payment will be done by the
PCB Owners.
Internal Transportation of PCBs from
several cites to the storage facilities will be
done by the local subcontractor which will
be selected by the separate tender and
transportation from the storage to the
airport is to be done by the Offeror.
According to the EU directive 1013/2016
can act on behalf of waste producer as an
Exporter Broker. And here we would like
The Offeror act as a Notifier. Local
subcontractor will act as a Shipper
The weight of capacitors is 141966, this is
an approximately weight, total loading
weight with packaging and pallets is
169101. All figures are approximately the
correct figures will be clarified after
packaging and weighing.
The RFP for above mentioned tender refers only to 200
tons of PCB containing capacitors.
It is also mentioned 107 pcs. of transformers.
We would like to know if the 107 pcs of transformers
make the object of this tender.
According to RFP for above services, it is mentioned
that:
“The load-carrying capacity of aircraft should not be
less than 100 tons”.
The air transport offer we have is for aircraft with
carrying capacity of 40 tons or less.
Please be so kind and clarify if this aircraft type is
accepted or not.
The scope of this tender is 141966 kg of PCB
containing capacitors only (please refer to the
table given in the ToR). 170 pcs of transformers
and 200 tons PCB containing capacitors is the
overall project goal.
The waste should be transported by two
aircrafts but not more, as you know we have
about 170 tons which can be transported by 2
aircrafts with 100 tons of capacity. The less
number flights we have the better, because we
would face a big risks with customs clearance
and it can raise the total cost.