Teleconference #:
February 19, 2015, 10:30am -12:00pm
Santa Barbara Public Health Department
805-681-5400
Participant #: 974297
Agenda Items
1) Introductions-Bill Kelly-LVMC, Michael Yee- Sansum, Suzette Chafey, Martha Collins,
Time
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Elizabeth Adams- VNHC, Richard Abrams-OEM, Erika Doyle- Valle Verde, Gayle
Robinson- ARC, Marco Quintanar- LTCO, Leslie Kearney- SBNC, Laura Farris- SBCC,
Judy Linares- UCP Work Inc., Gloria Nuernberg- Samarkand, Lisa Abeloe- MRMC,
Susanna Shaw- SBCH, Anju Agarwal-Dignity Health Home Health, Ron Sisson- Santa Ynez
Tribal Health, Stacey Rosenberger, Jan Koegler-SBC PHD
2) Approve Meeting Minutes- January 15, 2015
3) News/Updates
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a) Ebola Update
i) National/International Situation- 23,371 Total cases; 9,442 total deaths
internationally
ii) Funding
iii) Continue to Screen for Ebola- All facilities please continue to screen for suspect
Ebola- Guinea, Liberia and Sierra Leone are the countries that are being screened
b) Measles Update
i) Current Situation- 119 confirmed cases in California, none currently in Santa
Barbara
ii) Lab Guidance- PHD has new lab guidance for collecting specimen which can be
found on the county website: http://cosb.countyofsb.org/phd/default.aspx?id=1818
4) Evacuation and Shelter Exercise- Lompoc
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a) Updates/Timeline
With the help of its partners the PHD is developing a presentation on medical shelters and
evacuation that will be presented to Lompoc city this March/April. The PHD will also hold a
medical shelter and evacuation exercise in April/May in the city Lompoc to test the medical
shelter procedures. In the future the PHD will use this presentation for other cities in the
county.
5) Oxygen and Durable Medical Equipment
a) Update
Stacey Rosenberger spoke with the Branch Manager at Apria in Oxnard and provided an
update:
- Apria branches close to Santa Barbara County are Oxnard, San Luis Obispo, and
Bakersfield
In a disaster of emergency situation:
- Apria could contact their clients that are in the area affected by the disaster or
emergency
- Apria would be on call 24/7 providing temporary equipment and oxygen to their clients
until they are able to go home or power is returned
- They can deliver to patients wherever they are- hotel, shelter etc.
- If the road is damaged or blocked from Oxnard to Santa Barbara they would have other
San Luis Obispo or Bakersfield branch work to deliver to clients
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They would take care of clients first and would not be able to provide oxygen to
individuals that are nor their clients- even if they had a prescription
Apria provides each client with an information packet that provides information on what the
client should do in an emergency or disaster, home safety and travelling with oxygen
- They were unable to provide us with this packet
Action Item: PHD and other coalition members will work on getting a copy of the education
material that Apria provides its clients.
Action Item: Susanna Shaw will invite the fire department to a coalition meeting to discuss call
prioritization. PHD will invite a county fire representative.
Action Item: PHD will contact Praxair and ask if they can attend the April 9th coalition meeting
in Santa Maria
6) American Red Cross- HIPPA and Disasters- Gayle Robinson
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a) MOU- American Red Cross and California Hospital Association
b) Release of Patient Information
c) Statement of Understanding
America Red Cross works to 1. Assist with family reunification and 2. Provide information to
those affected by a disaster about available services in the community following a disaster.
American Red Cross also works with CDC to provide statistical information regarding disaster
related illness, injury and fatalities.
California Hospital Association and American Red Cross have an MOU to formalize
coordination and cooperation regarding information on disaster relation illness and injuries
within hospitals including:
- Existence and status of specific disaster related patient/client
- Level of severity of the illness or injury of the patient/client
- Ability with the patient/client permission to contact and or visit the patient/client and/or
family to offer services.
Gayle Robinson provided a copy of the Morbidity Report the American Red Cross uses. Please
contact her if you have any questions: gayle.robinson@redcross.org
7) Continuity Planning
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a) What makes up a Continuity Plan?
b) Resources for creating your continuity plan
Business Continuity will be covered during the next few meetings. This meeting we covered
elements that make up a business continuity plan and resource (templates, training and
checklist) for creating a plan.
i) CDPH Business Continuity Webinar for Hospital Executives- March
5th 12:30
(1) An hour webinar intended to assist healthcare organizations build upon their
existing continuity planning efforts.
(2) Register for the webinar- http://cdphready.org/cdph-business-continuitywebinar-for-hospital-executives/
Standing Agenda Items
Statewide Exercise Participation Letter
Participation Letters for the Statewide Exercise will be signed and emailed by the end of the
week. Please check your email and let the Stacey Rosenberger know if you would like a hard
copy mailed to your facility.
Evacuation Wristbands
PHD is working with the LTCO to distribute the evacuation wristbands to the smaller facilities
in the county starting with the RCFEs in Santa Barbara. Stacey Rosenberger will be meeting
with the LTCO volunteers to discuss the evacuation wristbands. We hope to have them
distributed throughout the county by the end of June 2015.
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Partner Emergency/Disaster Plans
a) EMS/PHD available to review plans to assure alignment with County plans.
b) Be sure to include evacuation warning/order issued via telephone, AND reporting status
and requesting assistance from PHD/EMS in your checklists.
CAHAN Sign-up
a) Please email Stacey.rosenberger@sbcphd.org if you would like to be added to CAHAN
Roundtable: Participant Update on Current Activities and Needs
American Red Cross- Shelter drill at UCSB Saturday Feb 21- volunteers will be patients and
work the shelter
MRMC- HPP cache inventory and recruiting for a disaster planner
SBNC- annual training schedule for disaster will talk with Stacey about topics etc.
UCP Work Inc.- Continuing to work on disaster plan and will have PHD look it over once
completed
SBCH- conducting annual evaluation of emergency planning, 96 hour gap and HVA;
completing after action and improvement plan from 2014 Statewide Exercise, Revising EOP;
Joint Commission
Sansum- updating HVAC system to have an isolation room, re-educating triage nurses
OEM- working with the PHD and city of Lompoc on upcoming presentation and exercise
VNHC- created 11 department emergency action plans, meeting with facilities to coordinate
communication, using Google Drive during disaster emergency for communication and
recording decision making process
Valle Verde- Updating Disaster Plan and will send to PHD for review once it is complete
Adjourn till Next Meeting:
c) March 19, 2015 10 am- 12pm Lompoc Valley Medical Center
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Disaster Healthcare Partners Coalition
Advisory Committee Agenda
February 19, 2015
10:00-10:30am
Teleconference #: 805-681-5400
Participant #: 974297
1. Introductions
a. Jill Martin has changed positions and we have asked Martha Collins from Visiting Nurse and
Hospice Care to be the representative for Home Health on the Advisory Committee. Martha has
accepted the position.
2. Ebola Funding
a. Funding for Ebola will be coming from the State and may be used to help supply the hospitals
and clinics with PPE, More information to come.
3. Coalition Logo Ideas
a. Presented different logo ideas to committee members from coalitions across the country
b. Suggestions: Gold and Blue logo colors, have Santa Barbara County and Disaster or
Preparedness in the logo and include the mission statement into the logo
c. Action Item: Stacey will develop some different logo ideas and present them to the committee
4. April Meeting Date- The meeting in April has been changed from April 16th to April 9th. This
meeting will most likely be in Santa Maria, information about the meeting will be sent out in the future.
5. Wrap Up