Peralta Community College District
District Education Committee
Date of Meeting:
Present:
February 27, 2015
MBenvenutti, JBielanski, JBlake, FBourgoin, EBugg, ACedilla, LCelhay, MChen, LCook, AEsquivel-Swinson, DHankins,
MJones, TKaras, JLowood, CMadlock, CMcLean, AMcMurdo, TMoore, ROlive, MOrkin, TPark, LSanford, FShah,
KvanPutten,
Chair/Co-Chair:
Mike Orkin/Joseph Bielanski
Guests:
FBanga, KEngel, RLacocque, LLee
Facilitator/Recorder:Linda Sanford/MaryBeth Benvenutti
Absent:
DBajrami, MGoldstein, BLove, JMears, DPetrilli, TSingh, CSmith, ATrotter, TWalton
Agenda Item
Committee
Goal
Strategic
Discussion
Planning Goal
and/or
Institutional
Objective
Director Engel
Decisions
(Shared
Agreement/
Resolved or
Unresolved)
Meeting began at 8:40
Meeting Called
to Order
1. Agenda
Review
2. Review of
Minutes
3. CPT
Grant,
AB86
Adult
Education
Regional
Planning
and CTE
Committee
Updates
Followup
Action
Agenda approved.
November and
December minutes were
approved.
Two sets of meeting minutes, Nov. and Dec. questions or
comments?
7. Monitor,
analyze and
make
recommendati
on regarding
the Career
Pathways
Trust Grant
and AB86
Adult
Education
Regional
Planning
2. Monitor,
analyze and
make
recommendati
B. 2. Partnerships
A. 2. Student
Success
A. 3. Student
Success
C.2. Student
Success
New grant opportunities: CTE enhancement funds and US
apprentership programs.
CTE committee updates. Refined a marketing strategy. Top
priority is to improvement enrollment system. PIOs reinstated at
every college. Emphasize the websites and mobile apps. Support
annual counselor meetings, open house. Market programs that are
in line with industry needs.
Career Pathways: careernav.org website working on it. Looking
at how we offer opportunities to high school students for college
credit. We would like a workforce director, clear that we need
someone at each campus working on CTE. We need to hire more
people but it is difficult to hire. The issue is how long it takes to
hire people. One year grant but it takes six months to hire
Dr. Engel
will
submit a
memo to
the
committee
.
on regarding
student
success in
completion of
degrees and
certificates
someone. Business and industry does not want to play with us
because it takes so long to get things done.
Multiple Measures for improved placement. Pathway teams
continue to meet and are working on work based learning. How
does each campus want to look at a career center, work based
learning, internships? The college presidents have all expressed
support for enhancing or creating a career center at each college.
There is strong support from colleges to have career centers
which will be the focal point for these activities at each college.
ACCJC requires us to report on placement and we don’t have a
way to capture this data.
Adult Ed plan is being submitted today. www.narcrcaecom on
website. All the faculty feel that their ideas are incorporated into
the plan. Have the use of facilities been discussed? Next year we
will have to figure out where these classes will be.
CTE committee – number 1 goal is to have District
functions functioning properly & efficiently.
4.Formation of a
Distant Education
Committee
(change and
composition)
Interim AVC
Sanford
2. Monitor,
analyze and
make
recommendati
on regarding
student
success in
completion of
degrees and
certificates.
A. 2. Student
Success
A.3. Student
Success
C.2. Student
Success
This would be a subcommittee of the District Ed committee.
Packets with the charge and purpose are being distributed.
Membership is what we are looking at today. Proposal to add
Srujana to the committee. Faculty members have been vetted.
Today I am meeting with the Peralta student counsel. The union
appointment is awaiting confirmation.
Committee was formed to develop a plan and prioritize what is
listed in the plan. They (ACCJC and the State) want clear
services and how we plan for distant ed. Rather than comply we
say aligns. Length of appointment: the suggestion is annually.
People can be reappointed.
Motion: passed. Revise document, first meeting where a chair is
elected.
Linda – committee will develop a plan and prioritize the
items needed in state mandates. Fabian – we want a broad
shared governance committee membership. Jenny – add
areas relevant to distance education in the District. Motion
to accept revisions. Linda will convene first meeting and
then the committee can take over.
Motion: Formation of a
committee which would
be a subcommittee of the
District Education
Committee.
Approved.
Linda Sanford will
convene first meeting
and then the committee
can take over.
4. FTES
Update
VC Orkin
1. Review
progress in
meeting the
District-wide
FTES target
and make
recommendati
on for
improvement
in meeting the
target. Review
progress three
times a year.
A.1. Student
Access
E.1. FTES Target
In the DropBox are two spreadsheets. Enrollment management
team which is comprised of college presidents, vice
chancellors, AVC Adela Esquivel-Swinson and Jeff
Heyman. We can borrow FTES from summer in order to meet
our target but we will have to increase enrollments next year from
to replace what we borrowed. Enrollments are down statewide.
Director
Sean
Brooks will
be at next
meeting to
discuss
Internation
al Students.
We are doing more marketing and various community activities,
talking to feeder high schools and actively recruiting. Having
CCCApply already filled out by high school students. Did we
borrow any from last year? Is that adjustment reflected in these
numbers? Yes, we borrowed from 2013-14. Just to get some
money that was on the table from the previous year.
Faculty allocations are made on how many faculty you need to
staff classes, productivity. The other factor is finance. Two
factors that weigh into it. 17.5 is the productivity level that we try
to hit. Average number of student to be 35n enrollment size.
Resident productivity one of the lines for each of the terms. We
get paid for apportionment from the state based on our resident
students. Non-resident student bring in more money per full time
students, amount to millions of dollars for us each year. Board of
trustees has been supporting are international program to enhance
are program. Sean will be in our next meeting can talk about
international students.
5. FONFaculty
Hiring for
2015-16
VC Orkin
7.Review
college
recommendati
ons for hiring
faculty and
classified staff
and make
recommendati
ons to the
Planning and
Budgeting
Council
D.3. Institutional
Effectiveness
E.4. Support
Quality
Instruction
There is a spreadsheet in DropBox and hand out. We have to hire
more full time faculty members in order to meet our projected
FON next year. This is new full time faculty not counting
vacancies. The allocation of new faculty is to hire 25 new fulltime faculty. This has been officially approved by the Chancellor
and all the presidents approved this decision. The numbers per
campus are to bring us in alignment with BAM percentages.
General fund only. Categorical positions are not part of this.
Faculty priority at each college: This committee collates the list
at each college; we will be doing that at the March meeting.
There is an HR issue that it takes a long time to get new hires in
the positions. Clarifying and making adjustments were addressed
to that procedure in AP7121. LSanford- will put it on the cabinet
agenda.
Priority
list is due
at March
meeting.
Collating
the
Faculty
Allocation
Priority at
March
meeting.
Linda
Sanford
will send
out
guidelines
6. IEPI
Partnership
Dr. Bielanski
7. Affordable
Textbooks
Dr. vanPutten
2. Monitor,
analyze and make
recommendation
regarding student
success in
completion of
degrees and
certificates.
3. Monitor,
analyze and make
recommendation
regarding student
success in
completion of
transfer ready and
Basic Skills
Curriculum.
2. Monitor,
analyze and make
recommendation
regarding student
success in
completion of
degrees and
certificates.
3. Monitor,
analyze and make
recommendation
regarding student
success in
completion of
transfer ready and
Basic Skills
Curriculum.
2. Monitor,
analyze and make
recommendation
regarding student
success in
completion of
degrees and
certificates.
IEPI Partnership – Dr. Bielanski wants to put on the radar.
At the state level there is an additional Institutional
A.2. Student
Success
A.3. Student
Success
C.1. Student
Success
C.2. Student
Success
Five aspects of the DAS framework for a textbook costs initiative:
Effectiveness division which will provide resources and
assistance to the colleges. College presidents have been asked to
submit a letter of interest, $150,000 potential for a planning grant.
State Chancellor Harris felt that too many colleges were on
sanction therefore created this new Division at the State level to
assist the colleges.
“Partly in response to a “robust” Peralta Trustees discussion at their
Feb. 3 meeting, during the Feb. 17 District Academic Senate meeting,
we developed a framework for moving forward on an initiative that
focuses on possibilities for reducing the cost of textbooks with five
aspects:
Surveying each discipline in the district to determine what is already
being done to reduce textbook costs,
Reviewing what is being done by the Intersegmental Council of
Academic Senates Open Education Resources Council, [1]
Soliciting volunteers to pilot the use of Open Education Resources in
their classes,
Establishing a professional development plan for how to use OER with
specific outreach to new faculty, and
Proposing a .2 reassigned time for two consecutive semesters for eight
faculty members (2 per college) to do the necessary research that will
facilitate implementing strategies for reducing the cost of textbooks,
including the use of Open Education Resources.
[1] Pursuant to DAS approval, VCES Orkin recommended that we also include with our
review the services provided through www.openassembly.com
8. SSSP
Report
AVC EsquivelSwinson
9. Adjournme
nt
We have completed the admission application, open CCCApply
application. Now students receive a message specific to them, get
an option from college they are attending. Up since first week in
February. No major issues. We will be changing the supplemental
questions. Academic advising went live and had training. We
have four academic advising leads, one at each campus. Group
felt 30 minutes not enough time to complete a comprehensive Ed
Plan. District wide counselor training. Need to decide on a date
when counselors can no longer able to upload the paper plan.
Second phase will allow students to apply for graduation online.
Evaluators will be able to use system to evaluate for degrees and
certificates. Full implementation in the fall.
Finalizing the online orientation. Laney had pilot program now
being developed for all colleges.
Addressing services students who are on academic warning or
probation. Core counselors working on that have developed a
power point and a quiz. Start early alert.
CMadlock- Do we have documentation on it? Early alert for
counselors? We have the technical components in place but not
the business components. I have to find it. We will start with a
kind of test environment. Set something up. This should be
expanded in the SSSP meeting. Technological but human piece
of it. The system requires us to do something to help students
early on in this process. We can look at any systems, but we have
to map out our own business process. We have to know what we
want.
International students are using a system has good capabilities
that alerts students by mobile device. Risk management was also
looking into alert by mobile devices. Maybe Sean can come in to
talk about. International has done their own mapping.
Next Steps/Next Meeting
March 20, 2015 9-12
Time 10:32
Ann
McMurdo
is going to
forward
some
information
to Calvin.
Jenny
Lowood
going to
participate
in
providing
some
feedback
when you
use early
alert.