Project Concept Note
Emergency Response to 2012 Floods in Pakistan
October 11, 2012
A. Basic Data Sheet
Project Title
Project Location
Target Population
Local NGO Partners
Project Cost
Project Summary
Project Duration
Emergency Response to 2012 Floods in Pakistan
1. District Shikarpur in Sindh province
2. District Rajanpur in Punjab province
28,000 persons (approx. 4,000 families)
1. Help Foundation
2. Indus Resource Centre (IRC)
€400,000
To address the urgent humanitarian needs of flood affected populations in Districts
Shikarpur and Rajanpur in Pakistan, through the provision of WASH services and
Shelter/Non-food items (NFIs)
3 Month (starting from 11 October 2012)
B. Background
2012 Floods: Heavy monsoon rains were experienced throughout Pakistan during the first half of
September 2012. These rains and subsequent flooding has severely affected southern Punjab,
northern Sindh and north-eastern Balochistan. According to the National Disaster Management
Authority’s (NDMA) update of 8th October – 5,056,489 people have been affected, 451 persons died,
2,884 persons have been injured and 465,424 houses have been fully or partially damaged across
the country. Significant damage has also been reported to the infrastructure and crops in the affected
areas. Large parts of Balochistan and Sindh are still inundated and remain inaccessible. Many of the
affected districts, particularly in Balochistan and Sindh, were already struggling to recover from the
impacts of 2010/2011 flooding. The flood water that has currently gone into Balochistan from Sindh
will again revert back to Sindh to enter the Indus River, with the risk of bringing fresh flooding to the
districts of Kambar Shahdad Kot, Dadu and Jamshoro. Currently, the rains have stopped, with no
forecast of heavy rains in the coming days.
Concern Worldwide – Pakistan: Concern has been working in Pakistan since 2001 and involved in the
implementation of emergency and long term development programmes across all four provinces.
Since 2001, Concern has responded to all the major natural and man-made disasters in Pakistan that
include the 2005 earthquake, 2007 cyclone Yemyin, 2009 conflict/displacement and the recent
flooding of 2010/2011. Based on the gaps in the assistance, Concern plans to respond to the urgent
humanitarian needs of 2012 flood affected populations in the worst affected districts of Sindh and
Punjab provinces. Starting from Rajanpur (where we are currently implementing post 2010/11 floods
recovery projects) and Shikarpur (where we implemented post 2010/11 floods CMAM project),
Concern may also target other districts in Sindh Province, depending on the fresh flooding and
needs/gaps. Concern has been working in Punjab and Sindh since 2008 and 2010 respectively.
Currently, Concern has moved its existing emergency stockholding (Hygiene Kits & NFIs) to South
Punjab and Sindh to quickly start the response for 1,600 families. This response will be further scaled
up to reach 4,000 families in the target districts.
Concern Local NGO Partners: Concern will respond to the 2012 floods emergency in partnership with
its following 2 existing partners:
1. Help Foundation (HF) – Concern has been working with HF since 2010 and have implemented
emergency response and recovery projects in response to 2010/11 floods in Punjab.
2. Indus Resource Centre (IRC): Concern has been working with IRC since 2010 implementing
emergency response and recovery projects in response to 2010/11 floods in Sindh.
C. Needs Analysis
Assessment of the situation has been based upon the secondary information received from
NDMAs/PDMAs, UN-OCHA and local NGOs based in the target districts. In addition, the draft findings
from the Multi-sector Initial Rapid Assessment (MIRA) have also been taken into account. Concern
teams in the Punjab and Sindh provinces have also provided first-hand account of flood situation in
their respective provinces. Concern being the chair of Pakistan Humanitarian Forum (PHF), is
represented at all the major coordination structures in the country (NDMA/PDMA led meetings,
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Humanitarian Country Team-HCT meetings & PHF meetings), which have provided current and
comprehensive information on the entire situation. Major findings from all these sources are
summarized below:

From the available information1, Sindh is the worst affected province with 3,184,743 people
affected, 422,158 houses fully/partially destroyed and 245,459 acres of crops affected – districts
of Jacobabad, Kashmore, Ghotki and Shikarpur are the worst hit in Sindh. In Punjab, floods have
affected 887,345 people with 25,556 houses fully/partially damaged and 473,998 acres of crops
affected – DG Khan and Rajanpur Districts are the worst hit in Punjab. In Balochistan, floods have
affected 984,401 people with 11,999 houses fully/partially damaged – Jaffarabad and
Naseerabad Districts are the most severely hit in Balochistan. Across the affected districts
269,755 persons are reported to be in the relief camps. The floods have also damaged roads and
vast areas within the affected districts remain under water posing access challenges.

Currently, provincial/district government authorities are distributing tents and food, and providing
emergency healthcare and de-watering services whereas the military is assisting in rescue and
evacuation and helping to restore damaged infrastructure. To-date, NDMA has distributed 42,330
tents and 199,495 food ration packs in the affected areas. There are reports of limited response
by some UN agencies and NGOs in the affected districts – agencies are currently planning to
distribute their available stocks with plans to scale up in the near future.

The Prime Minister has announced assistance packages for the affected areas but the promised
support has not reached to the beneficiaries as yet. Federal government has not launched the
formal appeal for assistance from the international community; however, they have welcomed the
response from available resources by the UN and NGOs. On the other hand, provincial and
district government authorities are requesting assistance from the humanitarian agencies. Sindh
government’s provincial relief department has approached Concern to provide support in the flood
response. Although government is providing the relief assistance (with plans to scale up), reports
from the field are that there are huge gaps in assistance due to the limited resources and capacity
of the government departments involved in the response. Vulnerable populations in the remote
rural areas/villages are particularly ignored from the assistance.

Majority of the affected populations are living in spontaneous locations (near their houses/villages
on open higher grounds/bunds/roads) under the open skies in the makeshift arrangements. They
have limited access to shelter and are at a serious risk of weather related hazards. The affected
families could not bring their belongings with them and are sitting empty handed and have few
shelter and households items. According to the field reports, shelter/tents distributed by the
government are not sufficient to meet the needs of the affected population.

There is a lack of clean drinking water as water sources have been damaged/inundated, leading
to the consumption of unsafe water. The affected/displaced populations don’t have access to
latrines and are compelled to defecate in the open. There is also a lack of personal hygiene items
among the affected population. This dangerous situation could easily lead to the spread of water
borne and other diseases.

Based on the available secondary information and primary observations of local partners and
Concern staff in Northern Sindh and Southern Punjab, WASH and shelter/NFIs are the most
urgent needs of affected populations.
D. Project Description
Narrative Summary
Goal
To address the urgent
humanitarian needs of the
flood affected populations in
Pakistan.
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2
Verifiable Indicators
 % coverage of population in
need2 of emergency WASH
services and shelter/NFIs in
the target districts, by the
end of project
Sources of
Verification
 Government & UN
damage & need
assessment and
coverage reports
Risks and
Assumptions
NDMA update Losses/Damages as of 8th October
re: crisis reference population estimated in district
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Narrative Summary
Verifiable Indicators
Specific Objective
To assist 28,000 floods
affected persons (4,000
families approx.) in districts
Shikarpur and Rajanpur
through the provision of
WASH services, Emergency
Shelter and Non Food Items
(NFIs) by the end of
December 2012.
 % of latrines completed that
are clean and in use in
compliance with Sphere
standards & Cluster
Guidelines
 % of targeted beneficiaries
using safe water in
compliance with Sphere
standards & Cluster
Guidelines
 % of emergency shelter &
NFIs kits distributed that are
in use in compliance with
Sphere standards & Cluster
Guidelines
 Number of persons
(men/women) with access to
safe water as per Sphere
standards & Cluster
Guidelines
 Number of persons
(men/women) with access to
safe latrines as per Sphere
standards & Cluster
Guidelines
 Number of families provided
with hygiene kits as per
Sphere standards & Cluster
Guidelines
 Number of families with
access to emergency
shelters as per Sphere
standards & Cluster
Guidelines.
 Number of families with
access to NFIs
Activities
Sector: WASH
Targeted beneficiaries have
access to safe water,
sanitation
facilities
and
hygiene
awareness
to
reduce
the
risk
of
preventable diseases.
Sector: Shelter & NFIs
Targeted beneficiaries have
access to emergency shelter
and NFIs, in accordance with
the Cluster guidelines and
SPHERE standards.
Sources of
Verification
 Project progress
reports
 Post distribution
monitoring /
assessment reports




Risks and
Assumptions
Secure and safe
access
to
targeted locations
and populations
No major new
disaster
Government
remains
supportive
of
NGOs projects
Goods can be
delivered to the
affected areas in
a timely manner
 Project progress
reports
 Distribution records
 Interviews with key
informants
 Case studies
 Post distribution
monitoring reports
 Infrastructure records
 Photographs
 Water tables are
not too deep
 Active
participation
of
women/men
in
WASH activities
 Project progress
reports
 Distribution records
 Case studies
 Post distribution
monitoring reports
 Photographs
 Requisite
materials/supplies
are
readily
available in the
required
quantities
Sector: WASH
1. Procurement of supplies and selection of beneficiaries
2. Hygiene awareness and distribution of 4,000 family hygiene kits*
3. Provision of safe drinking water through trucking and repair/installation of 50 hand pumps
4. Installation/repair of 150 emergency latrines
* A standard family hygiene kit will be comprised of Bath Soap (4), Detergent Soap (6), Sanitary Cloth for women
(2 meter), Water purification tablets (100 tablets of 67mg) – Soap & Water purification tablets are for 1 month for
a family of 7
Sector: Shelter & NFIs
1. Procurement of supplies and selection of beneficiaries
2. Provision of 2,000 emergency shelter kits**
3. Provision of NFIs to 2,000 families***
**Emergency Shelter kit for one family is comprised of 2 plastic sheets, 5 bamboos and rope
***NFIs include Plastic/Ground Sheets, Blankets, Mattresses & Jerry Cans
E. Project Management
Concern will work through its existing local NGO partners (HF & IRC) to implement this project.
These local NGOs have the prior presence in the proposed districts and have experience in
responding to emergencies. Given their experience and immediately available capacity, it is the most
effective way for Concern to implement this project. Concern will support the project and its partners
with technical assistance, capacity building and programme funding. At the field level, project will be
managed by the local partners, though Concern staff will be on-hand to provide support. Overall
responsibility for management of funds and reporting will rest with Concern. Concern anticipates
completing this project in 3 month period. NFIs and Hygiene Kits distribution is expected to be
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completed in one month time whereas other WASH and shelter activities are expected to be
completed in 2-3 month time.
F. Monitoring, Evaluation & Compliance
Concern and the local implementing partners’ staff will carry out regular monitoring to ensure that the
project achieves the expected results. Local partners will submit weekly/monthly progress reports to
Concern and make available the supporting documentation. Distribution records will be maintained
by Concern and local implementing partners according to Concern guidelines. Concern’s Finance
Officers will regularly verify and audit the expenditure. The project’s financial records will also be
audited upon completion during Concern’s annual external audit.
G. Coordination
To ensure the harmonization of approaches and to avoid the duplication of efforts, the project will be
coordinated with relevant government authorities, humanitarian clusters and other
national/international NGOs at district/provincial and federal levels.
H. Cross-cutting issues:
 Equality/Gender: Concern will mainstream equality/gender considerations in the project
management cycle and ensure that extremely vulnerable groups (Women, elderly, sick, disabled,
minorities etc.) are involved and benefit from the assistance. Concern will ensure that
representatives of all individuals/groups, particularly women, participate in decision making about
the project inputs. Concern will ensure implementation teams are gender balanced and gender
disaggregated data is collected to monitor the performance of the project. Women, elderly, sick
and disabled will be provided special facilitation during the distribution process.
 HIV & AIDS: Concern staff is aware of HIV&AIDS issues through our mainstreaming strategy.
Prevalence rates are relatively low in Pakistan. However, we are very aware that the risk of HIV
transmission could significantly increase in a large-scale displacement. Through the provision of
relief assistance close to flood affected families, the risk of sexual abuse of women and children
will be reduced. The Programme Participants Protection Policy (P4) applies both to our work and
that of our partners, thus reducing the risk of sexual misconduct. Project activities have been
designed in way that they do not increase the vulnerability of programme participants to
HIV&AIDS.
 Accountability: In line with its Accountability Framework, Concern will involve beneficiaries at all
stages of the project cycle. An appropriate ‘Complaints Response Mechanism’ will be established
for beneficiaries to put forward their complaints to local NGO partners and Concern without fear of
reprisal.
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