Administrative and Development Coordinator
McMaster Children’s Hospital Foundation
Six Month Contract Position
Background
Hamilton Health Sciences is a family of seven unique hospitals and a cancer centre serving more than 2.3
million residents of south-central Ontario. Hamilton Health Sciences offers a range of acute and
specialized services, catering to health care needs for the full spectrum of life’s journey. Each of our
hospitals has specific areas of expertise and together, Hamilton Health Sciences is one of the most
comprehensive health care systems in Canada, the second largest hospital in Ontario and an academic
teaching hospital affiliated with both McMaster University and Mohawk College.
McMaster Children’s Hospital & McMaster University Medical Centre
McMaster Children’s Hospital is the regional referral centre for children who require specialized services
in south-central Ontario, and is the fourth largest provider of inpatient pediatric services in Canada.
With more than 215,000 patient visits a year, we provide a full range of specialized pediatric services
including a dedicated emergency department, 40 outpatient clinics, the province’s largest neonatal
intensive care unit and the only pediatric trauma centre in the region. In addition, a range of specialized
outpatient services operate at the Chedoke site, including autism, developmental pediatrics and
rehabilitation, and mental health. It is also home to the CanChild Centre for Childhood Disability
Research and the internationally renowned Offord Centre for Child Studies.
McMaster University Medical Centre (MUMC) delivers a wide range of adult women’s reproductive
health services including high-risk obstetrics. It also serves as the home for a range of adult outpatient
clinics and day surgery. The site hosts one of Canada’s premier digestive disease programs which, in
conjunction with McMaster University, conducts more digestive disease research than any other
program in the country.
McMaster Children’s Hospital Foundation
McMaster Children's Hospital Foundation as part of Hamilton Health Sciences Foundation is a registered
charitable organization focused on raising funds to support capital redevelopment projects, purchase
medical equipment and invest in research and education to enable quality care for children and adult
patients throughout south-central Ontario who rely on the specialized care offered at McMaster
Children's Hospital and McMaster University Medical Centre. Our goal is Health Care, Transformed.
HHSF is committed to a values based work environment that is characterized by:
Caring: by our pursuit of a donor centered fundraising environment and the team
environment in which we work
Respect: for our donors, our volunteers and each other
Innovation: by our celebration of new ideas and challenges
Accountability: by our transparency as a corporate entity and our commitment to meet the needs of
our partner hospital.
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HHSF is committed to the Donor Bill of Rights and to being a donor-centered organization. All members
of the HHS Foundation Staff Team support development activities by ensuring the maintenance of
accurate records of information on the Raisers Edge database. HHSF is committed to protecting the
privacy of our donors and prospects.
Working within this value system, the duties of the Business and Community Engagement Development
Officer will include but not be limited to the description that follows.
Position Summary:
The Administrative and Development Coordinator, is responsible for administrative support and the
support of McMaster Children’s Hospital and McMaster University Medical Centre (MUMC) through
community fundraising initiatives. His or her exceptional organizational talents and database
management skills are matched by an ability to communicate respectfully and professionally with
donors and volunteers in person, by phone or in writing.
The Development Coordinator takes a lead role in the organization of events that benefit MacKids and
MUMC and is required to function independently, exercising a considerable amount of initiative,
innovation and resourcefulness to carry out Foundation plans. All activities are geared to enhancing the
community’s positive relationship with all hospitals within the Hamilton Health Sciences family of
hospitals and maximizing the funds raised and received.
Specific responsibilities include, but may not be limited to:
1. Under the direction of the VP of Development, support the execution of the MacKids Walk and
Wheel for Miracles and Miracle Weekend events
2. Support 3rd party events portfolio of existing and new community events that support MacKids
or MUMC.
3. Support administrative activities and the VP of Development for McMaster Children’s Hospital
Foundation.
Mac Kids Walk and Wheel for Miracles:
Provide content and manage updates for the Mac Kids Walk Wheel Website and Mac Kids
Facebook page; manage event prizing, including solicitation, collection and distribution; manage
distribution of promotional materials; support participants and sponsors through face-to-face,
online, phone and email support; assist with logistics and event set up and tear down; support
post event sponsor and participant stewardship including letters of acknowledgment, plaques
and stewardship packages.
Business and Community Engagement/ 3rd Party Events:
Obtain and review event agreements from organizations and individuals planning third party fundraising
events for approval by the Foundation; ensure that all organizations and groups are receipted and
recognized according to the donor recognition vehicles within Hamilton Health Sciences Foundation;
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support events through providing materials, attending or promotion through Foundation approved
channels; provide stewardship through written reports, letters or cheque presentations.
Administrative support of Vice President of Development:
Support the timely and accurate maintenance of all gifts, solicitations and donor information in Raiser’s
Edge database. This includes tracking and fulfillment of pledges, donor recognition activities, and
receipting and timely acknowledgment; support the preparation of Mac Kids Foundation Fundraising
Council meetings materials; assist with and attend as required, any major event scheduled to benefit
any or all of the HHS family of hospitals; act as a resource to anyone seeking further information with
regard to fundraising initiatives for McMaster Children’s Hospital Foundation.
Relationships:
Accountability: Direct: VP, Development, McMaster Children’s Hospital Foundation
Functional Relationships:
President & CEO Hamilton Health Sciences Foundation
CFO, Vice President, Philanthropy HHSF
MacKids Foundation Team
VP, Marketing & Communications
Candidate Qualifications:
Education/Experience:
 Post-secondary education in a fundraising/business or computer related college diploma or
certificate program and 1 year of equivalent fundraising experience working with a
development team.
 Certificate in Development or Event Planning from a recognized institution is an asset
Knowledge, Skill, Abilities:
 Excellent communication skills (verbal and written), interpersonal, and problem solving skills
 Demonstrated superior organization, flexibility, and multi-tasking skills within a team environment
 High degree of initiative and ability to complete assigned tasks and responsibilities
 Professionalism and discretion when communicating with donors and volunteers
 Excellent organizational skills with the ability to prioritize a diverse workload within a team
environment
 Strong written and analytical skills, accuracy and attention to detail
 Self-starter, creative and professional
 Proficient in computer applications including Word, Excel, Outlook and PowerPoint
 Experience working in the Raiser’s Edge database
 Personal Transportation
 Flexible schedule
Please submit your resume and letter of interest by March 14, 2015 by 5:00 p.m., to the attention of
Jennifer Laughton - jlaughton@hhsc.ca
Only those candidates who are chosen to move to the next level will be contacted personally. We thank
all applicants in advance for their interest in McMaster Children’s Hospital Foundation and Hamilton
Health Sciences.
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