Superintendents’
Integrated Timeline
This integrated timeline has been created to help guide Colorado superintendents through key implementation work occurring during the 2013-14 school year and
into the 2014-15 school year. The timeline includes the main tasks associated with implementing new standards, assessments, educator evaluations and accountability
requirements. By identifying what work is happening simultaneously, districts can be more intentional in integrating their efforts.
July 2013 - December 2014
While not representative of all tasks, the timeline includes the major activities, broken out quarterly and by phase of implementation: planning, implementation and
continuous improvement. Prerequisite work is listed at the end of the document. Guiding questions for each quarter are included to help identify focus points and
strategies. Links to CDE resources are available to ensure that superintendents and their staff are supported in their implementation efforts.
Superintendents’ Implementation Timeline
July - September 2013
Readiness/Planning
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Guiding Questions/Resources
Orient all principals and teachers to the evaluation process in August (focus on ongoing professional growth, evaluation process, expectations and measures)
Investigate an Inter-rater agreement system for education evaluation that promotes a common interpretation of teacher quality
Review the CDE inter-rater agreement model system, Elevate Colorado
Identify an online performance management system to collect, report and aggregate educator evaluations. Choose the CDE vendor, RANDA Solutions, or review and
select a district preferred vendor
Extract data elements for Teacher Student Data Link (TSDL) collection and upload to Pipeline
Determine process for monitoring implementation of:
o READ plan, assessment and intervention
o The Colorado Academic Standards
o School readiness plans and assessment (as applicable)
Analyze 2013 state data (TCAP, COAlt, ACT, ACCESS, Growth Model) and preliminary School and District Performance Frameworks (available by August 21st). Data
may be accessed in CEDAR, SchoolView and Data Center (school and district summary reports)
Watch for release of pre-populated reports for UIPs (by September 9th)
Analyze available state and local data to refresh UIP. Refine any activities that are not yielding expected results (districts and schools)
When state and local performance data shows a different picture of performance from the SPF/DPF results, districts may submit a request to reconsider of
accreditation rating/plan type to CDE (notification by September 16th)
Ensure District and School Accountability Committees are involved in revising the UIP and providing input on budgets
Notify parents of school rating and schedule hearing (for schools with a Priority Improvement or Turnaround plan type)
Send district and/or school teams to state UIP trainings or provide internal trainings or technical assistance to support schools
Review the new state graduation guidelines and criteria of the state Endorsed Diploma
Implementation
Continuous Improvement
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Implement the Colorado Academic Standards (or standards that meet/exceed)
Implement interim literacy assessment within first 30 days of student enrollment
Implement School readiness plan and assessment in kindergarten (as applicable)
All principals, assistant principals and teachers conduct a self-assessment of their professional
Meet with your Personnel Performance Evaluation
Council (formerly 1338) to assess how the “practice
evaluation year (2012-13 school year) went. What
needs to change? What measures should be
Guiding Questions
 How can the beginning of the year
orientation and training on the evaluation
system be used to support educators’
professional growth?
 Identify current resources (e.g., list
existing committees and work groups).
How can existing committees and
structures be used to advance
implementation efforts? What can be
restructured or repurposed? What can be
eliminated? What needs to be added?
Resources
 Colorado Academic Standards
 READ Act
 School Readiness
 Educator Effectiveness
 SchoolView
 Unified Improvement Planning (UIP)
 Endorsed Diplomas
 Graduation Guidelines
 CDE Communications Toolkits
1
Superintendents’ Implementation Timeline
July - September 2013
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practice by the end of September
Supervisors of principals, assistant principals and teachers have their first goal setting meeting for
educator evaluation where they determine professional goals and focus areas for the year
Implement action plan in district UIP
Ensure that schools are implementing their UIPs
Ensure ongoing communication on new evaluations, Colorado Academic Standards and new
assessments (CDE communications toolkits available)
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removed or added to the system?
Review interim measures and implementation
benchmarks on the district UIP and adjust plan, if
needed
Support schools in monitoring and adjusting their
UIPs, as needed
Ensure that School Accountability Committees are
monitoring progress of UIP implementation
2
Superintendents’ Implementation Timeline
October - December 2013
Readiness/Planning
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Guiding Questions/Resources
Conduct hearing to review school’s progress (for schools with Priority Improvement or Turnaround plan type)
Analyze school and district performance by analyzing DPF/SPFs/AEC SPFs and other student performance data sources. Using that analysis, determine:
o School accreditation ratings (10/15 due to CDE)
o If a Request to Reconsider needs to be submitted for the district or any schools (10/15 due to CDE)
District accreditation ratings finalized 11/14; School plan types finalized 12/5
Revised pre-populated UIPs released to districts by CDE 12/13 if there are any changes (e.g., approved Request to Reconsider)
When applicable, provide charter schools with annual feedback including progress in meeting objectives identified in the plan the charter school is required to
implement pursuant to 22-11-210 (UIP) and the result of the most recent financial audit (22-30.5-110)
Implementation
Continuous Improvement
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Supervisors/evaluators of principals, assistant principals and teachers to conduct a review of educator
evaluation goals, performance plan and outcome targets, observations (complete with pre and post
conferences), collect evidence and give ongoing feedback for all teachers, principals and assistant
principals
Ensure that schools are implementing their UIPs
Ensure ongoing communication with teachers, assistant principals, principals, parents and community
members on your new educator evaluation system, Colorado Academic Standards and new
assessments (CDE communications toolkits available to expedite clear, consistent and timely
information sharing)
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Monitor implementation of:
o READ plan, assessment, and intervention
o The Colorado Academic Standards
o School readiness plans and assessment (as
applicable)
Submit revised district UIP to CDE for early feedback
by October 15 (for Priority Improvement &
Turnaround only). This is optional.
Review interim measures and implementation
benchmarks on the district UIP and adjust plan, if
needed
Support schools in monitoring and adjusting their
UIPs, as needed
Ensure that School Accountability Committees are
monitoring progress of UIP implementation and
involved in budget planning
Guiding Questions
 Do we have all of the data we need to
update an effective UIP? Is it inclusive of
all improvements in Colorado’s education
system (CAP4K, Educator Evaluation,
Accountability, and the READ Act)?
 What data do we need?
 Is data analysis and planning for school
improvement integrated into our
evaluation process for principals?
 What evaluative data are we getting from
our system to effectively evaluate
principals?
Resources
 Colorado Academic Standards
 READ Act
 School Readiness
 Educator Effectiveness
 SchoolView
 Unified Improvement Planning (UIP)
 CDE Communications Toolkits
3
Superintendents’ Implementation Timeline
January – March 2014
Readiness/Planning
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Guiding Questions/Resources
Determine your system for Specialized Service Professionals (Colorado State Model Evaluation System or local system) in partnership with your Personnel
Performance Evaluation Council (formerly 1338)
Submit school and district UIPs for CDE review by Jan 15 (Priority Improvement or Turnaround only). This is required.
Resubmit district UIP for any required revisions by March 30 (Priority Improvement or Turnaround districts only)
Implementation
Continuous Improvement
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Supervisors/evaluators of principals, assistant principals and teachers to have their mid-year
conference to reflect on first half of the year’s educator evaluation observations and evidence and to
highlight areas of strength and needed growth. After mid-year review supervisors continue to
conduct observations, collect evidence and give ongoing feedback for all teachers, principals and
assistant principals throughout the year
Submit request for school readiness assessment funding
Implement action plan in district UIP
Ensure that schools are implementing their UIPs
Administer TCAP assessments for reading, writing, and math
Administer CoALt assessments: reading, writing, math
Administer ACCESS for English Language Learners
Ensure ongoing communication with teachers, assistant principals, principals, parents and community
members on your new educator evaluation system, Colorado Academic Standards and new
assessments (CDE communications toolkits available to expedite clear, consistent and timely
information sharing)
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Monitor implementation of:
o READ plan, assessment, and intervention
o The Colorado Academic Standards
o School readiness plans and assessment (as
applicable)
Review interim measures and implementation
benchmarks on the district UIP and adjust plan, if
needed
Support schools in monitoring and adjusting their
UIPs, as needed
Ensure that School Accountability Committees are
monitoring progress of UIP implementation and
involved in budget planning
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What evidence do we have that our
educators and principals have the
information and understanding they need
to successfully implement standards,
evaluations and assessments?
What structures, systems and processes
are in place to support district capacity to
monitor implementation? What systems
might be adjusted this year? What
changes need to be considered for next
year?
Resources
 Colorado Academic Standards
 READ Act
 School Readiness
 Educator Effectiveness
 SchoolView
 Assessment
 Summative Assessment Window
 Unified Improvement Planning (UIP)
 CDE Communications Toolkits
4
Superintendents’ Implementation Timeline
April – June 2014
Readiness/Planning
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Guiding Questions/Resources
Submit all school and district UIPs to CDE for public posting on SchoolView before April 15. Some CDE reviews of certain programs will occur at this time, as well.
Submit Consolidated Application for ESEA formula dollars
Complete CDE Assurances for Written Educator Evaluation Systems by July 1st, 2014
Send district and/or school teams to state level trainings as applicable and available
o Educator effectiveness
o Standards
o READ Act
o School readiness
o UIP
Implementation
Continuous Improvement
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Finish all educator evaluation observations and evidence collecting for the evaluation process. Hold
end-of –year conferences to report on the near-final evaluation rating. Present final written report
and preliminary rating two weeks prior to the end of the school year. Set preliminary goals for next
year. When TCAP scores come in August, finalize evaluation rating, as applicable.
Principals and teachers complete verification of rosters for state summative content areas
Articulate local graduation policy options, orient current high school students, initiate elementary and
middle school students for a no/low risk graduation, announce decision to offer (or not) Endorsed
Diploma
Register kindergarten teachers for school readiness assessment training (as applicable)
Submit READ data collection
Implement action plan in district UIP
Ensure that schools are implementing their UIPs
Science and social studies summative assessment administration for grades 4, 5, 7 and 8
CoAlt administration: science and social studies
Colorado ACT administration
Ensure ongoing communication with teachers, assistant principals, principals, parents and community
members on your new educator evaluation system, Colorado Academic Standards and new
assessments (CDE communications toolkits available to expedite clear, consistent and timely
information sharing)
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Monitor implementation of:
o READ plan, assessment, and intervention
o The Colorado Academic Standards
o School readiness plans and assessment (as
applicable)
Meet with your Personnel Performance Evaluation
Council (formerly 1338) to assess how the “hold
harmless” evaluation year went? What needs to
change? What measures should be subtracted or
added to the system?
Review interim measures and implementation
benchmarks on the district UIP and adjust plan, if
needed
Support schools in monitoring and adjusting their
UIPs, as needed
Ensure that School Accountability Committees are
monitoring progress of UIP implementation and
involved in budget planning
Complete CDE’s Accountability and UIP Needs
Assessment to drive state support (window: end of
March through mid-April)
Guiding Questions
 As we reflect on implementation efforts
for the year, what system barriers and
needs can we identify?
 What improvements on current processes
need to be made?
 What should be prioritized?
Resources
 Colorado Academic Standards
 READ Act
 School Readiness
 Educator Effectiveness
 SchoolView
 Unified Improvement Planning (UIP)
 Assessment
 Summative Assessment Window
 Endorsed Diplomas
 CDE Communications Toolkits
5
Superintendents’ Implementation Timeline
July – September 2014
Readiness/Planning
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Guiding Questions/Resources
Review implementation status of standards, evaluation and assessments to determine training and support needs
Send district and/or school teams to UIP trainings
Review preliminary SPFs and DPFs (available by end of August)
Analyze 2014 state data (TCAP, Science, Social Studies, COAlt, ACT, ACCESS, Growth Model) and preliminary School and District Performance Frameworks. Data may
be accessed in CEDAR, SchoolView and Data Center (school and district summary reports)
Watch for release of pre-populated reports for UIPs
Analyze available state and local data to refresh UIP. Refine any activities that are not yielding results (districts and schools)
When state and local performance data shows a different picture of performance from the SPF/DPF results, districts may submit a request to reconsider of
accreditation rating/plan type to CDE
Ensure District and School Accountability Committees are involved in revising the UIP and providing input on budgets
Notify parents of school rating and schedule hearing (for schools with a Priority Improvement or Turnaround plan type)
Send district and/or school teams to state UIP trainings or provide internal trainings or technical assistance to support schools
Implementation
Continuous Improvement
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Finalize educator evaluation ratings when TCAP scores arrive in August, as needed and applicable
Re-orient all principals, teachers and assistant principals to the educator evaluation system and
highlight any changes in process or measures of student learning that will take place for the next
school year
Ensure all teachers, evaluators, etc. are trained and updated on the evaluation system
Submit student level course completion data to Pipeline
Revisit educator evaluation professional goals with any principals or teachers that you missed at the
end of last year
Engage principals, assistant principals, teachers in self-reflection on their practice and progress from
last year (with another self-assessment building on last year’s evaluation)
Implement action plan in district UIP
Ensure that schools are implementing their UIPs
Preliminary SPF and DPF frameworks released
Ensure ongoing communication with teachers, assistant principals, principals, parents and community
members on your new educator evaluation system, Colorado Academic Standards and new
assessments (CDE communications toolkits available to expedite clear, consistent and timely
information sharing)
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Resources
 Colorado Academic Standards
 READ Act
 School Readiness
 Educator Effectiveness
 SchoolView
 Unified Improvement Planning (UIP)
 Endorsed Diplomas
 CDE Communications Toolkits
Monitor implementation of:
o READ plan, assessment, and intervention
o The Colorado Academic Standards
o School readiness plans and assessment (as
applicable)
Meet with your Personnel Performance Evaluation
Council (formerly 1338) to assess how the “hold
harmless” evaluation year went? What needs to
change? What measures should be subtracted or
added to the system?
Review interim measures and implementation
benchmarks on the district UIP and adjust plan, if
needed
Support schools in monitoring and adjusting their
UIPs, as needed
Ensure that School Accountability Committees are
monitoring progress of UIP implementation and
involved in budget planning
6
Superintendents’ Implementation Timeline
October – December 2014
Readiness/Planning
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Guiding Questions/Resources
Conduct hearing to review school’s progress (for schools with Priority Improvement or Turnaround plan type)
Analyze school and district performance by analyzing DPF/SPFs/AEC SPFs and other student performance data sources. Using that analysis, determine:
o School accreditation ratings (10/15 due to CDE)
o If a Request to Reconsider needs to be submitted for the district or any schools (10/15 due to CDE)
District accreditation ratings finalized November; School plan types finalized December
Revised pre-populated UIPs released to districts by CDE in December if there are any changes (e.g., approved Request to Reconsider)
When applicable, provide charter schools with annual feedback including progress in meeting objectives identified in the plan the charter school is required to
implement pursuant to 22-11-210 (UIP) and the result of the most recent financial audit (22-30.5-110)
Implementation
Continuous Improvement
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Submit final 2013-14 educator evaluation ratings for all licensed personnel including: principals,
assistant principals and teachers in the HR collection
Review final SPFs and DPFs released and finalized by the school board
Implement action plan in district UIP
Supervisors/evaluators of principals, assistant principals and teachers conduct a review of 2014-15
educator evaluation goals, performance plan, measures of student learning, observations (complete
with pre and post conferences), collect evidence and give ongoing feedback for all teachers, principals
and assistant principals
Ensure ongoing communication with teachers, assistant principals, principals, parents and community
members on your new educator evaluation system, Colorado Academic Standards and new
assessments (CDE communications toolkits available to expedite clear, consistent and timely
information sharing)
Administration of grade 12 science and social studies summative assessments
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Review interim measures and implementation
benchmarks on the district UIP and adjust plan, if
needed
Support schools in monitoring and adjusting their
UIPs, as needed
Ensure that School Accountability Committees are
monitoring progress of UIP implementation and
involved in budget planning
Submit revised district UIP to CDE for early feedback
by October 15 (for Priority Improvement &
Turnaround only). This is optional.
Resources
 Colorado Academic Standards
 READ Act
 School Readiness
 Educator Effectiveness
 SchoolView
 Assessment
 Unified Improvement Planning (UIP)
 Graduation requirements
 Endorsed Diplomas
 CDE Communications Toolkits
7
Prerequisites
Note: Before starting with the July-September 2013 quarter, please review this first section of prerequisite work.
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Gain familiarity with:
o READ Act requirements and resources
o Educator effectiveness requirements and resources
o School readiness requirements and resources
o School and District Performance Frameworks and the Colorado Growth Model
o Unified Improvement Planning (UIP) processes and resources
Determine your system for educator evaluations (Colorado State Model Evaluation System or local system) in partnership with your Personnel Performance Evaluation
Council (Formerly 1338)
Complete CDE Assurances for Written Educator Evaluation Systems by July 1st, 2013
Develop district guidance and local school board policy on educator evaluation timing, process and measures of student learning
Communicate with teachers, assistant principals, principals, parents and community members on the new educator evaluation system, Colorado Academic Standards
and new assessments (CDE communications toolkits are available to expedite clear, consistent and timely information sharing)
Determine relationship of all assessments (READ, school readiness, TCAP) to student learning outcomes for educator effectiveness
Evaluate your district’s readiness for online testing via completion of PARCC Technology Readiness Tool and survey
Plan district specific guidance for teachers related to fall literacy interim assessment
Establish district guidance related to READ plan development and parent communication
Determine process for selecting interim (required), diagnostic (required) and summative (optional) reading assessments related to the READ Act
Complete reporting of students with significant reading deficiencies for purposes of the READ Act and funding by July 1st, 2013
Determine whether to implement school readiness assessments and plans in 2013-14 or 2014-15
Plan district training related to:
o Standards implementation and/or curriculum development
o READ Act- assessment and plan development
o School readiness plans and assessment (as applicable)
o Teacher and principal evaluation system (as applicable)
o UIP
Guiding Questions/Resources
Guiding Questions
 What structures, systems and processes
does our district already have in place to
support this work?
 What is the district’s comprehensive
approach to an assessment system that
incorporates the relationship of all
assessments (e.g., READ, school
readiness, TCAP) to student learning
outcomes for educator effectiveness?
 How can the consolidated application be
used to leverage resources to support
implementation?
Resources:
 Colorado Academic Standards
 READ Act
 School Readiness
 Educator Effectiveness
 Student Learning Outcomes Guidance
 Assurances for Written Evaluation
Systems
 Assessment
 PARCC Technology Readiness
 School and District Performance
Frameworks and the Colorado Growth
Model
 Unified Improvement Planning (UIP)
 CDE Communications Toolkits
8