1
MINUTES OF THE 312th MEETING OF THE BOARD OF DIRECTORS OF KERALA STATE
HANDLOOM DEVELOPMENT CORPORATION LTD, KANNUR HELD ON 14-5-2015 AT 11
AM AT HEAD OFFICE OF THE CORPORATION AT KANNUR.
Present:
1.
2.
3.
4.
5.
6.
Sri. U.C. Raman, Chairman
Sri. N. Lakshmanan Nambiar, Managing Director
Sri. M.P. Salim, Director
Prof. A.D. Mustafa, Director
Sri. S. Ibrahimkutty, Director
Sri. Abdullakunhi Cherkala, Director
In Attendance: 1. Sri. Madhu. B, Company Secretary
2. Sri. Sunil Mathew.K, Finance Manager
Sl
Agenda
No
.
1
To read notice
2
Res.No Resolution
.
7576
Read
To grant leave of absence to the 7577
Leave of absence was granted to Sri. Sam.
absentee Directors
C. Itticheria, Sri. K.S. Rajagopal and Sri. K.M.
Salim, Directors.
3
To read and confirm the Minutes of 7578
the 311th
Read and confirmed.
meeting of Board of
Directors held on 21-1-2015.
4
To note the action taken on the 7579
The Board discussed the action taken on
decision of 311th meeting of Board
the decision of 311th meeting of Board of
of Directors held on 21-1-2015.
Directors held on 21-1-2015 and noted the
same.
2
5
To record Circular Resolution No. 7580
The Board recorded the Circular Resolution
107 dt. 18-2-2015
No. 107 dt. 18-2-2015 which is reproduced
below:
Agenda:
To renew the contract period of Sri. O.K.
Sudeep, Dy. Marketing Manager, for a
further period of 3 months or till a new
Marketing Manager joins duty whichever is
earlier.
Resolution:
The Board noted that applications have
been invited for the post of Marketing
Manager and the screening of applications
is in progress In order to appoint a new
Marketing Manager on regular basis, a Sub
Committee of the Board has to conduct
interview to select the eligible candidate
based on the guidelines issued by RIAB
regarding
new
appointments.
The
screening of the applications and interview
may take some more time and in the
meantime, the contract period of the
existing Dy. Marketing Manager Sri. O.K.
Sudeep will expire on 7-3-2015.
services of
Since
a Marketing personnel is
essential in the Marketing Dept and the
appointment
of
a
regular
Marketing
3
Manager may take some more time, the
Board Resolved to extend the contract
period of Sri. O.K. Sudeep, Dy. Marketing
Manager for further period of 3 months
w.ef 8-3-2015 or till a regular Marketing
Manager
joins duty in the Corporation
whichever is earlier.
Further resolved to authorize Managing
Director to issue necessary orders in this
regard.
6
To record Circular Resolution No. 7581
The Board recorded the Circular Resolution
108 dt. 4-3-2015
No. 108 dt. 4-3-2015 which is reproduced
below:
Agenda:
To consider giving on lease 4 cents of land
for construction of a showroom for
Palakkad Cluster.
Resolution:
The
Board
noted
that
Director
of
Handlooms & Textiles is providing funds for
the construction of a showroom for
Palakkad Cluster in the land owned by the
Corporation
Thiruvananthapuram.
at
Nemom,
Since
Palakkad
Cluster is also being implemented by
Hanveev and being the implementing
agency, the leasing of land is only a
4
formality as it is not with an outsider.
Therefore, the Board Resolved to authorize
the Managing Director to lease 4 cents of
land and the building constructed on the
said land to Palakkad Cluster for a period of
15 years,
7
. To record Circular Resolution No. 7582
The Board recorded the Circular Resolution
109 dt. 25-3-2015
No. 109 dt. 25-3-2015 which is reproduced
below:
Agenda:
To consider conducting exhibitions during
Vishu 2015 rebate period and allowing 20%
special discount during non-rebate days.
Resolution:
The Board noted that during 2014 Vishu
season 9 days rebate was allowed from 5-42014 to 13-4-2014. This year also rebate is
likely to be declared by the Govt. During
Vishu season, the Corporation intends to
conduct exhibitions at the following places
from 31-3-2015 to 14-4-2015 for 15 days
and as also likely that certain days during
the period would be non rebate days.
Kannur Region:
1. Police Maidan, Kannur (DIC
Exhibition)
2. Police Maidan, Kannur (District
Panchayat Exhibition)
5
3. Kozhikode (Dist. Industries Centre)
Trivandrum Region:
1. Civil
Supplies
(Putharikandom
Maidan)
2. LMS
Compound,
Palayam
(Trivandrum)
3. Parvathi Mill Ground (Kollam)
4. DH Hall Ground Ernakulam
During the previous year also, 20% discount
was allowed by the Board during the
nonrebate days.
Further for getting
Exhibition grant, prior approval of Director
of Handlooms & Textiles is required for
conducting exhibition. The Board therefore
resolved to conduct exhibition at the
following places.
Kannur Region:
1. Police
Maidan,
Kannur
(DIC
Exhibition)
2. Police Maidan, Kannur (District
Panchayat Exhibition)
3. Kozhikode (Dist. Industries Centre)
Trivandrum Region:
1. Civil
Supplies
(Putharikandom
Maidan)
2. LMS
Compound,
Palayam
(Trivandrum)
3. Parvathi Mill Ground (Kollam)
4. DH Hall Ground Ernakulam
6
Further Resolved to authorize Managing
Director to write to Director of Handlooms
& Textiles for approval for conducting the
exhibitions at the above places and also to
allow 20% discount during non-rebate days.
8.
To consider the approval of Annual 7583
The Board discussed the Budget placed
Budget of the Corporation for the
before the Board for the financial year
financial year 2014-15
2015-16 and Resolved to approve the
Budget of the Corporation for the financial
year 2015-16 which is duly initialed by
Managing Director and Finance Manager in
all pages for the purpose of identification
and forms part of the minutes.
9
To consider requesting Govt. of 7584
Resolved to request Director of Handlooms
Kerala to sanction rebate
& Textiles to release State Govt rebate of
Rs.25,91,587.95
for
Christmas rebate 2014.
10
To consider writing of the long 7585
pending
Deferred
amounts lying in the
account of sundry creditors and
sundry creditors for expenses of
Head Office and Regional Offices
11
To consider writing of the long 7586
pending amounts
lying
Agency showrooms account.
in the
Deferred
the
sale
during
7
12
To consider writing of long pending 7587
amount
of
Deferred
nonoperative and
unreconciled bank accounts , from
the ledger
13
To consider writing of the long 7588
pending
advance
Deferred
amount lying in the
account
without
any
transaction for years together
14
To consider writing of the long 7589
Deferred
pending amount from the books of
account
of
Head
Office
and
Regional Offices lying in the Earnest
Money Deposit ledger
15
To consider payment of Rs.70,104/- 7590
to
M/s
Global
Village
Syndicate towards
Deferred
Media
releasing
of
Advertisement during 1997-98
16
To
consider
constituting
a 7591
Resolved
to
constitute
a
Committee
Committee for the selection and
consisting of Chairman, Managing Director,
appointment of Marketing Manager
Sri.
in the Corporation.
Directors,
M.P. Salim,
Prof. A.D.
nominee
from
Mustafa,
Industries
Department, nominee from RIAB
subject
expert
for
the
and a
purpose
of
conducting interview for the post of
Marketing Manager on 6-6-2015 at 11 AM
at the Head Office of the Corporation at
Kannur, and for the selection of a suitable
8
candidate for the post of Marketing
Manager in the Corporation.
17
To note the reply sent to the 7592
demand
notice
Corporation
for
of
Board noted the same.
Trivandrum
remitting
the
building tax of Rs. 16,85,526/- of
Trivandrum Cluster office under the
Corporation.
18
To ratify the action of regularizing 7593
Ratified the action of regularizing the
the service of Smt. Leela Amma as
service of Smt. Leela Amma as Part Time
part
Sweeper w.e.f 1-1-2007
time
Sweeper
in
the
and also the
Corporation and payment of arrears
payment of arrears of Rs.57,771/- and
of Rs.
further noted that Smt. Leela Amma, Part
Time
Sweeper
had
retired
on
superannuation on 30-6-2010.
19
To consider the payment of wage 7594
The Board discussed the matter and
arrears to the Workers of Kerala
Resolved to follow the Govt. direction to be
Garments Ltd as per the claim
received in this regard.
petitions filed before the Labour
Court.
20
To consider giving reply as per Right 7595
The Board discussed the matter and
to Information Act 2015
Resolved to authorize Managing Director
to place the matter
with the Board
Resolution of Kerala Garments Ltd as this is
pertaining to Kerala Garments Ltd.
21
To consider the Govt Order No. 7596
The Board discussed the matter and noted
G.O(Rt) No.359/2015/ID dt. 2-
that the resolution of the Board of
9
5-2015.giving additional charge of
Directors of Kerala Garments Ltd is
of General Manager of Kerala
required in accordance with Companies Act
Garments Ltd to the Company
2013,
Secretary of Hanveev.
Govt. order in this regard. However, only
for taking further action on the
Managing Director dissented to the above
decision stating that this is a Govt. Order.
22
To consider filling up the vacancy 7597
Deferred.
reserved for OEC, SC/ST candidates
by NCA notification due to the nonavailability of these categories.
1
Additional Agenda
The Board noted that the audit committee
To consider the internal audit 7598
had perused the internal audit report for
report for the 3rd quarter of the
the 3rd quarter of the financial year 2014-15
financial year 2014-15
for Head Office, Regional Offices, Kannur
and Thiruvananthapuram conducted by the
internal auditors. The Board resolved to
approve the internal audit report for the 3rd
quarter of the financial year 2014-15 with
the following observations of the Audit
Committee.
1. The
internal
audit
should
be
concentrated more on the period
under review and it is not necessary
to conduct review of prior long
period as this is not relevant for the
internal audit and the internal audit
report is to be presented in such a
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way so as to show the company’s
performance during the period of
review.
2. The periodic inspection should be
conducted
in
showrooms
and
production centres on random basis
by the Finance Inspection Wing.
2
To
consider
unifying
appointment rules
the 7599
Deferred.
of Driver
category in the Corporation in
accordance with the PSC rules.
3
To consider the letter received from 7600
Deferred
Sri. M.M. Khan regarding appointing
M/s Vyshakh as consultant Engineer
4
5
To ratify the action of despatch of 7601
Board noted the details in Agenda and
uniform clothes to M/s Tamilnadu
ratified the action of re-dyeing of 33500
Coop.Textile Processing Unit, Erode,
mts of uniform cloth at TCTP, Erode, for an
for re-dyeing.
approximate expense of Rs.7 lakhs.
To consider
empanelling
Kochi 7602
The Board Resolved to include Kochi Coop.
Coop. Medical College for getting
Medical College in the empanelled list of
medical reimbursement benefit to
hospitals for the benefit of medical
the employees of the Corporation.
reimbursement to the employees of the
Corporation.
6
To consider requesting Govt. of 7603
Resolved to request Director of Handlooms
Kerala to sanction rebate
& Textiles to release State Govt rebate of
Rs.1,14,053.10
for the sale at National
Handloom Expo, Kozhikode.
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7
To consider fixing quantum of 7604
profit margin
Deferred
for trading in
powerloom clothes.
8
To ratify the official tour of Sri. N. 7605
Board Resolved to accord expost facto
Lakshmanan Nambiar, Managing
approval to the tour undertaken by Sri. N.
Director
Lakshmanan Nambiar Managing Director
from 20-1-2015 to 20-3-2015 as stated in
the Annexure to the Agenda and signed by
the Managing Director.
9
To
consider
the
application 7606
Deferred
submitted by Sri. S. Asokan, former
Accounts Asst of the Corporation
for settlement of the case before
the Labour court, Kannur.
10
To
consider
showrooms
renovation
of 7607
The Board discussed the matter and
Resolved to renovate 6
showrooms as
detailed below, by inviting tenders through
paper publication and following the rules in
this regard.
Kannur Region:
1. Showroom near Telephone Bhavan,
Kannur.
2. Perambra
3. Vadakkacherry
4. Nilambur
Trivandrum Region
1. Palode
2. Pazhavangadi
12
Further Resolved to authorize Managing
Director to proceed accordingly.
To
consider
constituting
a 7608
Deferred
committee for conducting interview
for selection of Deputy Production
Manager in the Corporation.
12
To consider submission of margin 7609
Resolved to submit application to Director
money loan for raw-material Bank,
of Handlooms & Textiles, for sanctioning
as working capital assistance
margin money loan of Rs.311.37
lakhs
under Raw Material Bank for the financial
year 2015-16
and Managing Director is
authorized to submit the application in this
regard.
13
To consider wage revision for the 7610
Deferred
weavers of Trivandrum and Quilon
Districts under Trivandrum Region
14
To consider details of pending cases 7611
Board noted the details of pending cases in
in various Courts.
various courts in the name of the
Corporation and directed for the timely
followup of the cases.
Other Items
1
To
consider
approval
for
the 7612
The Board Resolved to approve the
appointment of Internal Auditors
appointment of Internal Auditors of the
for the year 2015-16
Corporation for the financial year 2015-16
based on the previous year’s rate which is
also agreed by them. The details are given
below:
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Kannur Head Office & R.O, Kannur:
M/s Mohan & Mohan Associates, Chartered
Accountant, C/30, Alfa Chamber, South
Bazar, Kannur : Rs.60,000 p.a + S.T
Thiruvananthapuram Regional Office:
M/s Anandan & Sundaram, Chartered
Accountant, 123, Sivakarthi, Sagar Nagar,
Kaimanam, Thiruvananthapuram
Rs.55,000/- p.a + S.T.
2
To consider the letter received from 7613
Deferred.
the President, Desiya Neethi Vedi
Since there was no other business for consideration, the meeting terminated at 12.30
PM with a vote of thanks to the Chair.
CHAIRMAN