MUNICIPALITY OF SHKODRA
WASTE MANAGEMENT
PREPARATION OF THE TENDER DOCUMENTATION
Lausanne, 02.05.2013
EX00114.900
CSD INGENIEURS SA
Chemin de Montelly 78
Case postale 60
CH-1000 Lausanne 20
t +41 21 620 70 00
f +41 21 620 70 01
e lausanne@csd.ch
www.csd.ch
CONTENTS
REMARKS AND COMMENTS
1
1.
URBAN WASTE COLLECTION AND TRANSPORTATION
1
1.1
Scope of the service
1
1.2
Work volume and organization
1
1.2.1 Frequency of collection
1.2.2 Operating hours
1.2.3 Reporting, monitoring
2
2
2
1.3
Means and equipment
4
1.4
Evolution of the service
6
1.5
Methods of payments
6
1.6
Recommendation to the municipality
7
2.
3.
4.
RECYCLING
7
2.1
Collection points
8
2.2
Buying to the informal sector
9
2.3
Specific collection in industrial and business areas
9
2.4
Recycling plant
9
2.5
Methods of payments
10
2.6
Comment on recycling
10
MANAGEMENT OF THE DISPOSAL SITE
11
3.1
11
Recommendation to the municipality
INERT AND VOLUMINOUS WASTE COLLECTION
11
4.1
Means and equipment
12
4.2
Methods of payments
12
5.
MANAGEMENT AND MAINTENANCE OF THE BINS
12
6.
SWEEPING AND MAINTENANCE OF THE STREETS
13
6.1
Scope of the service
13
6.2
Mechanical sweeping of the streets
13
6.2.1
6.2.2
6.2.3
6.2.4
13
13
14
14
6.3
Work volume and organization
Means and equipment
Methods of payments
Recommendation to the Municipality
Manual sweeping
15
6.3.1 Work volume and organization
15
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6.4
7.
6.3.2 Means and equipment
6.3.3 Methods of payments
15
15
Maintenance of the streets
15
6.4.1 Work volume and organization
6.4.2 Methods of payments
15
15
WASHING OF THE STREETS
15
7.1
Work volume and organization
15
7.2
Means and equipment
16
7.3
Methods of payments
16
7.4
Recommendation to the Municipality
16
8.
INFORMATION CAMPAIGNS
16
9.
PENALTIES
17
10. REQUIREMENTS FOR THE TENDERER
18
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APPENDIX
APPENDIX A :
URBAN WASTE COLLECTION AND TRANSPORTATION – COST
CALCULATION
APPENDIX ABIS: MODEL FOR RECYCLING
APPENDIX B:
SWEEPING AND WASHING – LIST OF STREETS
APPENDIX C:
SYNTHESIS OF COSTS
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DISCLAIMER
CSD confirms having executed and performed the mandate with the requested diligence, that the results and
conclusions are founded on the current status of knowledge as described in the report and that these have
been developed in accordance with the generally accepted principles of the relevant field and to the best of
one’s knowledge.
CSD assumes that:
■
all information and documentation presented to it by the principal and third parties are genuine,
complete and true;
■
the results of the present report will not be used in part;
■
the results of the present report will not be used for a purpose other than agreed upon and may not
be applied to another object or to changed circumstances.
Otherwise, CSD disclaims any liability for damages of any kind.
If a third party uses the results of the present report in order to take decisions, CSD disclaims any liability for
any kind of direct or indirect (consequential) damages.
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REMARKS AND COMMENTS
The identification of the main chapters is referring to the cost calculation items.
The present report includings proposals for the main points to be included in the technical part of the tender
documentation as well as the contract by the Municipality.
The details and legal parts have to be supplemented by the Municipality.
The present report is the common text for the two tender witch will be done. The specification for the North
zone will be shown in green, the ones for the South in Blue.
Regarding management of the disposal site and management of the inert waste, the following repartition is
proposed:
Southern part company
0% of the work volume for the management of the disposal site
100% of the work volume (entire city) for the inert and voluminous waste collection
Northern part company
100% of the work volume for the management of the disposal site
0% of the work volume for the inert and voluminous waste collection
1.
Urban waste collection and transportation
1.1
Scope of the service
The scope of this service is the solid urban waste collection of the Municipality of Shkodra with a high level of
quality.
It includes the collection of solid urban waste such as organic and inorganic household and commercial
waste and its transportation to the disposal site.
The industrial and hospital waste are not included in the service.
1.2
Work volume and organization
The service is covering the South North part of the Municipality of Shkodra and its inhabitants and
businesses. The total number of official inhabitants of the City is about 113’350 (census 2010), 60 % of
which are located in the South part and 40 in the North part of the City.
An amount of 76 tons has to be collected every day in the entire City, 7 days a week, 52 weeks a year. This
quantity has been measured during a weighing campaign, performed in March 2013. This represents an
amount of 46 30 tons in the area where the service is provided.
The waste are collected through 360 240 bins of 1100 liters capacity, disposed in the streets according to the
plan of the Municipality. The property of these bins will be transferred to the selected Company.
The total length of the streets in the South North zone where bins are collected is about 36 24 km. The
position of the bins in these streets is defined by the Municipality so that maximum service distance for the
population is 200 meters (as the crow flies).
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Occasionally, the Head quarter could ask to the company to collect the waste in uncovered areas. The
Company will integrate in its offer a lump sum for this occasional work.
The current disposal site considered in the contract is situated on the Guri Zi commune territory, at a
distance of 3 km from the city center. A future disposal at the official landfill of Bushat should be considered
and would lead to an adaptation of the costs for transport and disposal.
As no balance is available at the current disposal site, all the control and payment of the waste collection
service will be based on the number of collected bins and NOT on tons.
1.2.1
Frequency of collection
In all the City, the service is performed every day, from Monday to Sunday.
1.2.2
Operating hours
The collection of the city center will be done during the night (22.00. to 05.00) to avoid the traffic and allow
the collection of the daily waste production.
The collection of suburbs could be done during the day time or the night time.
For the city center, the schedule can be extended during day time, only with the agreement of the
Municipality, in order to fulfill the service or in specific cases (like market places).
The Company will provide a map of the collection roads and a schedule.
1.2.3
Reporting, monitoring
The monitoring team of the Municipality will be in charge of the monitoring of the quality and quantity of the
service. The organization and tasks of the monitoring team will be the following:
A. Municipality
■
Defines priorities, bases of tenders, waste management plan
■
Defines strategy on waste collection, sweeping and washing the streets
■
Defines budgets, approve bills, incl. penalties
■
Negotiates with company in case of disagreement
B. Heads of quarter (+ inspectors)
Role : control of service given to the population, and report
■
Verify quality and quantities of services : bins not collected, streets not swept, collecting places not
cleaned, damaged bins
■
Verifies and adapts the needs of bins :
■
2
-
Where too much bins (they are empty) : proposes to reduce
-
Where not enough bins (bins full and waste on the street) : proposes to increase
-
Proposes to displace or to add collecting points
Identifies the special needs: inert wastes, events and make proposition to supervisor
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■
Give information:
-
-
to company + supervisor, immediately for each lack of quality/quantity:
■
bins not collected (bin position, street, day and hour of observation)
■
streets not swept (streets, day and hour of observation)
■
damaged bins (bin position, street, type of damage, day and hour of observation)
■
bins not monthly washed
to supervisor, each month, synthesis of lacks of quality :
■
monthly report, as a basis of report for municipality, retribution and possibly penalties
C. Supervisor
Role: control of the respect of the contract, verification of bills and proposition of payments to
the company and penalties
■
Works in the municipality office under responsibility of Public Service Department
-
■
■
defines priorities and orders special needs to the company (inert, events, displacement of
bins,…) in the frame of the budget
Establishes statistics and controls of quantities
-
data of the company (maintenance of bins, hours of collection, routes, km, employees, etc.)
-
data of Head of Quarter and controller on the landfill site.
Establishes weekly and monthly reports to the Municipality, based on the reports of the Head of
Quarter, and statistics:
-
Quantities of services : control and validation of the bills
-
Lacks of quality : bins not collected, streets not swept, collecting places not clean, damaged
bins, disposal out of the landfill
-
Makes propositions of penalties to the Municipality, if necessary, based on the contract,
reports of the Heads of quarter and statistic
■
Decides reduction or displacement of bins or proposes increase, if necessary
■
Establishes proposition of special expenses, and helps to the preparation of annual budget for the
Municipality
-
special expenses out of the budget (inert, open points,…)
-
purchase of new bins
-
modification of annual budget
D. Controller on the disposal site
Role: control and report of the activities on the disposal site
■
Depends directly from the municipality
■
Controls and collects information of quantities of services
-
Reports for each truck : truck ID, hour, owner, type of waste (if special)
-
Reports of hours of machine
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■
Controls quality of waste
-
■
Reports of any special events on the site : fire, accident, etc.
Informs the supervisor if non-conform waste are coming in, driver or trucks (foreign…)
Provides weekly report to the supervisor
The working place of the Controller is a container purchased by company responsible for the North part
of the City
Statistics
The contractor has to hold a daily statistic on the main following points and report it monthly, on a paper and
on digital form, to the supervisor:
■
number of loaded bins on each route
■
real hours of collection: daily time of departure of the trucks, time of unloading on the landfill, time of
coming back to the garage
■
daily km of each truck
■
fuel and oil consumption of each truck, maintenance operations and date
■
number and itinerary of trucks routes
■
list of swept and washed streets, daily hours of mechanical sweeping and washing
■
list of employees and hours of work
■
monthly inventory of bins, street by street, with ID number and state
■
displacement, maintenance or missing of bins, washed bins: list of concerned bins (street, ID
number), specific repair, date
■
feedback on demands of the Heads of Quarter or supervisor about lacks of quality or quantity
In the monthly report, the contractor proposes modifications to the supervisor :
■
Proposes to add bins were necessary
■
Proposes to reduce bins were necessary or displace them
■
Proposes to add new collection points
■
Proposes all possibilities of improvement of services, waste recuperation, etc.
1.3
Means and equipment
Requirements for the trucks:
A minimum number of 3 2 waste compactor collection trucks with a capacity of 10 tons and 1 additional
collection truck with a capacity of 5 tons in full working order is required to provide the service.
■
4
Generally, the trucks must be in good condition in order to allow the collection of 10 tons of waste in
the city in less than four hours.
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■
The waste collection trucks must have an adequate backside lifting system compatible with the bins
used in the Municipality of Shkodra. Exemple of the lifting system of the bins can be seen on the
photo:
(photo to be added by Arben or Aljon)
■
The mechanical loading system must be fully in function and allow to perform one cycle (lifting the
bin, unloading and lowing it with a full bin (130 kg) in a timeframe limited to 20 seconds.
■
The workers should not have to carry up the bins to hang them to the mechanical loading system.
■
The trucks must be in a good shape, without leakage of any fluid, in order to be able to work 8 hours
per day continuously, without interruption for mechanical reason, and to drive at a velocity of 80 km/h.
■
The trucks must be in accordance with the current legislation and security norms.
■
Front and back lights must be in good condition and the trucks must be equipped with reflectors
■
The trucks must be equipped with outside rear view mirrors to allow back vision, footboards and
handles for the workers, communication system (radio or phone) to be linked to the operating center.
■
The compaction system must be in good condition to allow a good compaction factor and the load of
the required quantity of waste, in the volume of the truck (respectively 10 and 5 tons).
■
The investments, maintenance and if necessary replacement costs, as well as operating costs, are
totally paid by the contractor.
■
The contractor is responsible for the maintenance of the trucks, so that all of them are in full working
order.
■
If a vehicle is out of service, the contractor must replace it with at his own expense by a similar
vehicle during time of repair. Such circumstances shouldn’t have any influence on the quality and
quantity of service of waste collection.
■
The vehicles must be washed daily and cared for. They must ensure a clean and hygienic waste
collection.
■
The driver will have to procure a daily book showing all the information of works for each day: hours
of start, stop of service, hours of discharge, routes done, number of bins collected.
■
The company will have to procure a maintenance book of the truck, giving all information on fuel
(dates, hours, quantities), oil and other maintenance activities.
If the trucks do not comply with these requirements, due to negligence or lack of maintenance from the
Company, the Municipality can demand the replacement of the concerned vehicles.
The bidding companies will give a detailed presentation of its proposed vehicles for the collection.
Staff
■
The contractor hire at his own expense the qualified staff with a minimum of one driver and three
workers (loaders) per truck. In case of absences, he is responsible for the hiring of a competent
replacement staff.
■
The working conditions must be in accordance with the current legislation. The contractor is
responsible for taking all the measures for the prevention of accidents and illnesses.
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■
The contractor’s staff must be permanently equipped with adequate gloves and working cloths
having distinctive signs of the company and adequate signalization for the security of the work in the
night time.
■
The bins should be treated carefully by the staff of the contractor, completely emptied and properly
handed over in the places assigned to them. Repair of the damaged bins will be in charge of the
company.
■
The monitoring team of the Municipality is competent to give instructions to the head of the
contractor’s staff.
■
The Company is responsible for the training and education of its staff to good practices of work. This
includes the ban for pushing the wastes in the water collection system.
1.4
Evolution of the service
Bushat landfill
A controlled landfill has been constructed on the Bushat commune in the last years. In the future, the waste
should be disposed in this landfill. As it is located 16 km far from the city center (the actual site is 3 km far,
difference is 13 km), the contract will be adapted once the new landfill will be used. As a basis of this
adaptation, the company must give a price (LEK/ton) for the transportation of the waste on this additional
distance.
The landfill fees will be paid directly by the Municipality and are not included in the prices given by the
company.
1.5
Methods of payments
Within a range of 360 240 daily collected bins ± 10% collected in average per day on a monthly basis, 7 days
a week, the adaptations of the number of bins collected will not induce any change in the value of the
contract
Out of this range, the costs will vary depending on the effective number of bins collected. The unit price for
calculation of the difference (upwards or downwards) will be 50% of the unit price for loading 1 bin.
Once the waste will be disposed at the landfill, payments would be based on the collected weight.
The costs of moving and maintening the bins during the contract period are included in the point 4
“management and maintenance of the bins”.
It is reminded that:
6
■
All equipment involved in the waste collection and recycling, such as trucks or bins are property of
the company.
■
The waste collected in the city, under the contract of the Shkodra Municipality, are property of the
Municipality.
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1.6
Recommendation to the municipality
1) It is not recommended to use small 5t trucks for the collection of the waste. Using one of these trucks,
every day (1 shift only) implies a significant cost increase for a very limited added value to the service. The
annex A shows that every additional 5t trucks implies between 4 and 5’000’000 additional leks, each year.
The annex A shows the cost calculation for different scenarios:
Lek/y (VAT excl.)
Zone South
Lek/y
Lek/t
Zone North
Lek/y
Lek/t
Scenario 0: disposal at the dumpsite
20’460’000
1’230
12’870’000
1’160
Scenario 1: disposal at the Bushat landfill (incl.
disposal fees)
49’190’000
2’958
30’580’000
2’758
Additional cost for using a 5t truck
4’400’000
-
4’400’000
-
2) The waste disposal in Bushat landfill will significantly increase the costs. The calculation of these
considers 1’200 lek/t as a price for disposal, which is a high hypothesis that doesn’t consider “promotion
prices”, as proposed in the summer time, for example. Solutions must be found to limit these costs, through
recycling or through the use of a transfer station.
3) In the case of disposal in Bushat, the disposal fees should be paid directly by the Municipality, and not
through the Company. The amount of these fees should be part of the budget of the Municipality, but not of
the Company (prices calculated here include these fees).
4) To guarantee a high level of quality of the service, it is important to implement a system of monitoring, as
proposed in the chapter 1.2.3.
2.
Recycling
According to the law n° 10463 on integrated waste management, and according to the national strategy on
waste, the contract on waste collection and cleaning for the city of Shkodra includes recycling activities and
provides a new service for the population, the industries and businesses.
This activity is limited to the company in charge of the North part of the city, who is expected to provide all
required facilities and means to run this activity.
As a first step, recycling will be focused on paper/cardboard, PET bottles and hard plastic bottles. These
material will be collected separately and treated on a “recycling plant”, property of the Company. The
treatment includes a second sorting and the conditioning of the material in pressed balls (see §2.4 p.9).
The materials will be collected through three different ways:
Collection ways
Material collected*
1.
2 collection points (one located in the south part of the city, the
other one in the north part)
Paper/cardboard, PET bottles, hard
plastic bottles
2.
Buying to the informal sector
PET bottles
3.
Specific collection in business and industrial areas
Paper/cardboard
*minimum requirement, the company is free to open this activity to other material, under condition of preliminary approval
of the Municipality
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2.1
Collection points
These are two sites, located respectively in the north part and in the south part of the city, where the citizens
are proposed to bring their waste already presorted, for which they will get a small retribution, proportional to
the quantity of waste brought.
The company who offers this service shall provide these sites and equip them as described here after.
The surface of each place will be around 100 m2, closed with a fence and asphalted. It will include a small
cabin for the worker, with minimum infrastructure: water, electricity, heating and toilets. The places will be
equipped with an industrial scale for weighing the entering waste and bins to store them:
Collection point in the south
Collection point in the north
Paper/cardboard
8 bins
5 bins
PET bottles
6 bins with big bag
5 bins with big bag
Other plastic bottles
4 bins with big bag
3 bins with big bag
The bins are the same as the ones used for the collection of the municipal waste (description on §5, p.12).
The big bags will allow the transportation of the plastic bottles in open truck.
The scale must be able to measure weights from 0 to 100 kg, minimum, accuracy 0.1 kg.
The Company must indicate the position of the points in its offer.
These collection points are proposed to the citizens, who will receive a certain amount of money for carrying
their sorted waste there, under certain conditions:
Paper/cardboard
PET bottles (crushed)
Other plastic bottles (crushed)
Price
(lek/kg)
Min. quantity
(kg)
Max. quantity (kg)*
2
2.5
60
16
0.5
30
9
0.5
30
*For bigger quantities, the owner of the waste would have to contact the company
The waste must be properly presorted and clean. Mixed, inappropriate or dirty waste will be rejected.
The collecting points are open every day, 8 hours a day. The company will provide an employee, present
during the complete opening time, in charge of weighing the waste, paying the citizens, holding the register
and providing information to the citizens.
PET and plastic bottles are transported to the recycling plant , in open truck, minimum once a day, in the late
afternoon (after closure). Paper/cardboard are collected 3 times a week, with a technological truck (see §1.3
p.4).
The following quantities of sorted waste are expected (15% of the paper, PET and hard plastic bottles
currently collected in the municipal bins):
kg/d
t/y
1’000
365
PET bottles (crushed)
230
84
Other plastic bottles (crushed)
230
84
Paper/cardboard
8
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2.2
Buying to the informal sector
It is expected from the Company to buy waste, clean and already sorted, to the informal sector at the
pressing and packaging plant.
The following quantities of sorted waste are expected:
PET bottles
kg/d
t/y
300
110
The buying price will be 20 lek/kg at the pressing and sorting plant and 16 lek/kg at the collection point.
2.3
Specific collection in industrial and business areas
A specific collection for the paper/cardboard is organized three times a week in industries and businesses
areas with a technological truck, and has to be coordinated with the transport of the paper/cardboard coming
from the collection points (§ 2.1, p.8). The days of collection, industries and businesses will be asked to take
out their paper and cardboard waste.
The following quantities of sorted waste are expected:
Paper/cardboard
2.4
kg/d
t/y
1’500
548
Pressing and packaging plant
The “pressing and packaging plant” is operated by the Company, who owns the site, the building and the
facilities. It is constituted by the following elements:
■
An asphalted access road for the trucks (included transport trucks up to 40t)
■
An asphalted place for the waste reception (min. 1 day storage capacity)
■
A building with recycling facilities (covered)
■
An asphalted storage place for the pressed balls
■
An asphalted place for loading the pressed balls in the transportation trucks (designed for 40t trucks)
The building includes a changing room for the workers, toilets, water, electricity, heating and aeration.
The company will provide the minimum equipment, as following:
■
An industrial ball press respecting security standards and following specification: electrical power = 4
kW, compacting strength = 16T
■
Electrical liftfork truck, in good shape, carrying capacity 1’000 kg, driving speed 10 km/h, loading
speed 0.3 m/s, height 2 m, autonomy on battery 5 hours
■
Optional : a conveyor band for a second manual sorting of the waste (in order to take out dirty or
unsorted waste)
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The plant produces pressed balls of sorted material, that are sold to the national market. The company holds
and provide to the municipality a quantitative register of the goods sold (tons or number of balls), including a
physical proof for each transaction (signed original invoice).
The company will indicate in its offer the position of the place for the plant.
2.5
Methods of payments
There is no direct payment from the Municipality for this service. The Company is allowed to sell the goods
and has the possibility to make profit of it.
The Municipality benefits of the reduction of costs on transport and disposal.
2.6
Comment on recycling
The Company has the obligation to provide the means and equipment to run recycling activities, as
described in the present tender, and to give the indicated retribution to the citizens for the sorted waste. The
minimum objective is to catch 3% (15% of paper, PET and hard plastic bottles) of the municipal waste at the
collection points (800 t/y), 110 t/y of PET bottles collected by the informal sector and 550 t/y paper/cardboard
collected in industries and businesses, which represents a total of 1’460 t/y.
It is reminded that:
■
Further development of recycling activities must be submitted to Municipality approval.
■
Once the waste will be disposed in the Bushat landfill, the Company will be paid according to the
weight of waste. The cost of collection and transport of the municipal waste will be reduced
proportionally to the quantity of waste recycled.
2.7
Recommendation to the Municipality
The cost calculation counts with a 3% sorting rate at the collection points (15% of paper, PET and hard
plastic bottles). The following graph shows that this cost reduction could increases significantly with higher
sorting rates, that could be proposed as objectives:
10
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3.
Management of the disposal site
This item is limited to the company in charge of the North part of the City.
The management of the current disposal site is task of the contractor and consists in:
■
avoiding the fires,
■
flattening the surface,
■
covering the surface with inert material to allow the movements of the trucks,
■
avoiding the extension in the river’s bed,
■
restricting the access by animals and people,
■
restricting access and disposal of any waste coming out of the country and of the city or coming from
industrial or hospital sources.
The management of the current disposal site will be done by the company responsible for the North zone of
the City.
On this purpose, the contractor must use an adequate machine (track loader or bulldozer) and hire a
watchman for the disposal site.
The work volume for the machine is estimated at 5 days per month (40 hours).
The monitoring team will have a person present at the disposal site during the hours of collection,
responsible to control the arrival, hours, type and other data on the trucks and waste, as a control and cross
checking of the data of the company.
On this purpose, the contractor of the North part of the City must supply a room/office (container) at the
entrance of the disposal site for the staff of the Municipality.
The payment of this service will be based on the hours for the machine and global for the supply of a room +
the watchman. The hours of machine of each week will be transmitted each month by the company and
checked by the monitoring team.
Once the new landfill will be used, the management of the disposal site will be reviewed and could lead to
works of rehabilitation of the site
3.1
Recommendation to the municipality
It is not recommended to demand the continued presence of the bulldozer at the dumpsite. Such a high
presence is not required and would be too expensive.
At midterm, this dumpsite should be closed and rehabilitated, since the impact to the environment, the
population health and the landscape is high. It has a negative impact on Shkodra’s reputation.
4.
Inert and voluminous waste collection
This item is limited to the company in charge of the South part of the City.
The collection and transportation of an estimated amount of 2’500 m3 per year of inert and voluminous
waste coming from the all City is a task of the contractor responsible for the South part of the City. For the
voluminous waste, the disposal site is the same as for solid urban waste. For the inert waste, the disposal
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site will remain the actual dumpsite, where they can be used as covering material. The price given by the
Company should include the collection, the loading (manual or mechanical), the transport and the unloading
of the wastes.
The collection of such type of waste will only be done on specific requests of the Municipality. The contractor
has no right to undertake the collection of inert and voluminous waste on his own decision.
4.1
Means and equipment
The contractor must have at his disposal the adequate truck and staff to perform this service:

The truck must be equipped with an pneumatical system, to allow the mechanical unloading of the
inert wastes.

The minimum carrying capacity of the truck (2 axles) should be 5 tons. The truck must be in a good
shape, without leakage of any fluid, in order to be able to work 8 hours per day continuously, without
interruption for mechanical reason, and to drive at a velocity of 80 km/h.

The truck must be in accordance with the current legislation and security norms.

Front and back lights must be in good condition and the truck must be equipped with reflectors
4.2
Methods of payments
The payment of this service will be based on the effective volume collected and disposed, on a monthly
basis.
5.
Management and maintenance of the bins
The property of the bins will be transferred to the company, who is responsible for their management,
maintenance and replacement .
Management of the bins:
The position of the bins is defined by the Municipality (list of the streets with the number and position of the
bins). During the contract, the contractor could have to add or remove bins from certain places, on request of
the Municipality. All the movements of the bins are included in the price. The company must dispose of a
vehicle on this purpose.
The bins will be progressively replaced. The price of the company will include the replacement of 15% of the
bins (36 54), each year. The new bins must have (minimum) the same quality than the existing ones: bins in
metal, on wheels, capacity of 1’100 l, compatible with the same mechanical lifting system.
The company will identify each bin with a specific number and hold a detailed database of the bins, referring
their identification number and position.
Maintenance of the bins:
The damaged bins must be systematically repaired by the contractor. The company is responsible to make a
permanent check and inventory of all the damaged bins, to replace, remove, repair and put back the
damaged bins. For this task, it has to have a truck and the required staff to assure the transportation of the
bins for repair. The company will maintain a stock of 5 bins to replace the damaged bins in case of need of
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repair. The main considered damages, that should be first, avoided, secondly, immediately repaired,
concern:
■
the wheels,
■
the covers,
■
the handles,
■
important deformations of the body.
As the bins are designed for an intensive use, they shouldn’t need any repairs if they are handled properly.
After the collection, the bins must be replaced at their initial position.
The contractor must have at his disposal the adequate material and staff to perform this service. It can be a
subcontractor.
The payment of this service is global (monthly).
Washing of the bins:
Each bin must be cleaned and washed monthly. For this purpose, the contractor must have the required
personal and material. The report of the operation of washing will be included in the monthly report.
6.
Sweeping and maintenance of the streets
6.1
Scope of the service
The scope of this service is the cleaning (sweeping and maintenance) of the streets with a high level of
quality.
The service is divided as follows:
■
Mechanical sweeping of the streets, done during the night
■
Manual sweeping of the sidewalks, the squares and some streets, done during the night
■
Maintenance of the streets : done during the day time.
6.2
6.2.1
Mechanical sweeping of the streets
Work volume and organization
The area covered by the mechanical sweeping of the streets is 169’877 167’693 m2 (see detailed list
provided by the municipality in Annex B).
The frequency of the mechanical sweeping is once every two days, from Monday to Sunday, according to
the list provided by the Municipality (see Annex B). The mechanical sweeping will be operated during the
night time, from 22h00 to 06h00. The Company will provide a route and schedule for this service.
The sweeping of the usually inaccessible surfaces along the sidewalks, where cars are parked, will be
regularly organized in collaboration with the Municipality.
6.2.2
Means and equipment
The mechanical sweeping must be performed by a street sweeping truck (vacuum machine):
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■
The truck must have 8 m3 capacity.
■
The truck must have a high efficiency for removing waste, leaves, mud and dust and the capacity of
sweeping more than 140’000 m 2/d
■
The truck must be equipped with a system avoiding dust dispersion in the air (spraying of water)
■
The minimal working width of the truck must be of 2 meters.
■
The truck must be in a good shape, without leakage of any fluid, in order to be able to work 8 hours
per day continuously, without interruption for mechanical reason, and to drive at a velocity of 30 km/h.
■
The autonomy of the vehicle with one full tank should be 10 hours.
■
The brushes must be in good shape in order to remove the waste, leaves, mud and dust efficiently.
■
The truck must be equipped with outside rear view mirrors to allow back vision
■
Front and back lights must be in good condition and the truck must be equipped with reflectors and
flashing light
■
The investments and maintenance costs, as well as operating costs, are totally paid by the
contractor.
■
The contractor is responsible for the maintenance of the truck, so that all of them are in full working
order.
■
If the vehicle is out of service, the contractor must replace it with at his own expense by a similar
vehicle.
If the truck do not comply with these requirements, due to negligence or lack of maintenance from the
Company, the Municipality can demand the replacement of the concerned vehicles.
The bidding companies will give a detailed presentation of its proposed vehicle for the mechanical sweeping.
6.2.3
Methods of payments
The payment of this service will be based on the effective surfaces swept, according to the route and
schedule defined for the service. Controls will be performed by the Municipality.
6.2.4
Recommendation to the Municipality
The capacity of one sweeping machine is estimated between 140’000 and 150’000 m2/d. According to the
defined surfaces and frequency, each machine would only sweep 84’939 83’847 m2/d. To use the vehicles
efficiently, it is recommended:
■
Option 1: to use only one machine for the two areas (south and north) and to reduce the frequency
in some selected streets where the mechanical sweeping would be operated only once every three
days
■
Option 2: to increase the surfaces mechanically swept, in replacement of manual sweeping.
To avoid the difficulty of sweeping due to the presence of cars, the Municipality could establish the obligation
of alternative night parking in some roads (one night parking along the north side, the other night parking
along the south side). It allows a much better efficiency of the sweeping of the road sides. The cost are
information and signalization; penalties could represent some income.
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6.3
Manual sweeping
6.3.1
Work volume and organization
The manual sweeping consist in removing the waste, leaves, mud and dust. The collected material must be
disposed in the waste bins.
The area covered by the mechanical sweeping of the streets is 70’510 m2 (incl. 30’510 m2 sidewalks) 61’085
m2 (incl. 21’085 m2 sidewalks), according to the list provided by the municipality (see Annex B).
The frequency of the manual sweeping is every day, from Monday to Sunday. The Company will provide a
route and schedule for this service.
6.3.2
Means and equipment
Each worker must be equipped with adequate tools such as a hand barrow, brooms, a shovel and a waste
pick. The workers must wear adequate working cloths having distinctive signs of the company.
The Company is responsible for the training and education of its staff to good practices of work. This
includes the ban for pushing the wastes in the water collection system.
6.3.3
Methods of payments
The payment of this service will be based on the effective surfaces swept, according to the route and
schedule defined for the service. Controls will be performed by the Municipality.
6.4
6.4.1
Maintenance of the streets
Work volume and organization
The maintenance of the streets consists in removing the waste and cleaning the collection points along the
36 24 km of streets where waste bins are located.
The frequency of the maintenance is daily, 7 days a week.
The maintenance must be performed in coordination with the waste collection so that the waste is disposed
in the bins before the collection truck arrives.
6.4.2
Methods of payments
The payment of this service will be based on the effective length of road maintained.
7.
Washing of the streets
7.1
Work volume and organization
The scope of this service is refreshing the streets presented in the annexed list (Annex B), in the summer
time.
The total area of the city covered by the washing of the streets is 99’770 102’615 m2 of asphalted roads,
according to the list of streets.
The frequency of the washing is every day, 200 days per year (form 1st of April to 31 of October), from 4hoo
to 8hoo and 17h00 to 20h00.
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7.2
Means and equipment
Only clean water must be used for the washing of the street
The washing must be performed by a street washing truck:
■
The truck must be equipped with a tank of 10 cubic meters capacity and a pump.
■
The truck must be equipped for the spraying of water on the road with a minimal working width of the
2 meters.
■
The water consumption should be about 1 liter per m2 (charge of the company).
■
The truck must be in a good shape, without leakage of any fluid, in order to be able to work 8 hours
per day continuously, without interruption for mechanical reason, and to drive at a velocity of 80 km/h.
■
The truck must be equipped with outside rear view mirrors to allow back vision.
■
Front and back lights must be in good condition and the trucks must be equipped with reflectors.
■
The investments and maintenance costs, as well as operating costs, are totally paid by the
contractor.
■
The contractor is responsible for the maintenance of the truck, so that all of them are in full working
order.
■
If the vehicle is out of service, the contractor must replace it with at his own expense by a similar
vehicle.
If the trucks do not comply with these requirements, due to negligence or lack of maintenance from the
Company, the Municipality can demand the replacement of the concerned vehicles.
The bidding companies will give a detailed presentation of its proposed vehicle for the mechanical sweeping.
7.3
Methods of payments
The payment of this service will be based on the effective surfaces washed.
7.4
Recommendation to the Municipality
Washing the streets every day is a very high frequency, especially if the streets are already mechanically
swept. With a high quality of sweeping, washing every two or three days would be sufficient and could save
money (only one truck would be enough for both areas).
8.
Information campaigns
In collaboration with the Municipality, the Company will organize an information campaign, for the citizen, the
institution and the workers. The objective of this campaign are:
16
-
explaining why it is important to place the waste in the bins and not around or in the street
-
explaining why the waste should not be thrown in the water collection system
-
showing how everyone can contribute to the cleanness of the city
-
sensibilize the population to the cost of the service provided and the necessity of collecting
taxes
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9.
Penalties
The monitoring team will be in charge of controlling the quality and quantity of services. The mayor
elements of
Penalties 1, for damaged bins
Goal: to avoid that damaged bins reduce efficiency of the collect: no damaged bins in the
streets
Responsibility: the Company must identify and repair all damaged bins. The company must
wash the bins monthly.
Control: the Head of Quarter will check all damaged ore non washed bins. The company has
to change the bin with another one and have 5 days to repair the damaged bin. The company
give the supervisor has the list of the damaged bins in repair and the list of washed bins in the
monthly report.
Criteria: more than 3 % of damaged or non-washed bins (reported in the streets or in repair)
reported in the month
Penalty: reduction of 5 % of the monthly price for waste collection for each 3% of damaged
bins or part of it.
Penalties 2, for non collected bins
Goals: to insure full quality of collection, to force the company to provide alternative solution in
case of problems (mechanical, personal,…)
Responsibility: the Company must collect each bin on the requested frequency
Control: the Head of Quater will check and report to company, with information to the
supervisor, if collection is not done, indicating place, number, date and hour of observation
Criteria: penalty if more than 10 bins are mentioned as not-collected in the month
Penalty: reduction of 150 % of the price for collecting one bins for each non collected bin
Penalties 3, for non replaced bins
Goals: to ensure that the damaged bins that can’t be repaired are replaced by the Company, in
order to guarantee the presence of the required number of bins in the streets, as defined by the
Municipality
Responsibility: the Company must replace the bins that can’t be repaired
Control: the Head of Quater will check and report to company, with information to the
supervisor, if bins are missing, indicating place, number, date and hour of observation
Criteria: penalty for each missing bin, per month
Penalty: reduction of 150 % of the price for collecting one bins for each non collected bin
Penalties 4, for non swept streets
Goals: to insure full quality of sweeping, to force the company to provide alternative solution in
case of problems (mechanical, personal,…)
Responsibility: the Company must sweep each street on the requested program and
frequency, and find alternative solution if needed
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Control: the H of Q will check and report if sweeping is not done
Criteria: penalty if more than 2 % of surface are not swept in the month or if more than 10 days
without a functional machine in a month
Penalty: reduction of 150 % of the price for sweeping for the non-collected surface of streets
Penalties 5, for disposal on a wrong place
Goal: to strictly avoid that the company disposes waste on a wrong place without a preliminary
and formal agreement of the Municipality
Responsibility: the Company must dispose the waste where it is requested
Control: the Head of Quarter, supervisor or any official will check and report if wrong disposal
Criteria: penalty for each wrong disposal of a truck of the company
Penalty: reduction of 5 % of the total monthly price for collecting the waste for each truck
concerned. Obligation of the company to take back the wastes and clean the place at they own
cost.
Penalties 6, for non given or wrong reporting
Goals: to insure that the company give all month the required reporting and statistical data,
and that there are corresponding to the reality
Responsibility: the Company must give each month, to the 15 th of the next month, the
required data and reporting to the supervisor, with real and correct data
Control: the supervisor will check, date of reception of reporting and will check and control the
reality of the data, with the help of the Head of Quarter and the controller on the disposal site.
Criteria: cumulative penalty for each week, ore part of week of delay. double penalty if the data
are wrong, all legal consequences being preserved.
Penalty: reduction of 2 %, than 4% after the next week and so on, of the monthly bill of the
next month.
10.
Requirements for the tenderer
The tenderer must demonstrate how he’s intending to provide the services as well as his ability to guaranty
the quantity and the quality of the service.
On this purpose, the tenderer must present a work plan including the foreseen organization, material and
staff.
The tenderer must give contract, subcontract and licence for the projet manager, the mechanical in charge
of the maintenance of the trucks and for the mechanical in charge of the maintenance of the metallic bins.
The candidate / economic operator must present the following capacities necessary for executing the
contract, and given specification:

18
3 2 waste collection trucks with a capacity of 10 tons and 1 collection truck with a capacity of 5 tons
in full working order equipped with an adequate lifting system compatible with the bins used in the
Municipality of Shkodr, in accordance with the current legislation and security norms and complying
all the points defined in chapter 1.3.
EX00114.900 | 02.05.2013 | Waste Management | Preparation of the tender documentation

1 street sweeping truck (vacuum machine) with a high efficiency for removing waste, leaves, mud
and dust and a capacity of sweeping more than 140’000 m2/day, equipped with a system avoiding
dust dispersion in the air (spraying of water), with a minimal working width of the truck of 2 meters
and complying all the points defined in chapter 6.2.2.

1 street washing truck, equipped for the spraying of water on the road with a minimal working width
of 2 meters and a tank of 10 cubic meters capacity, complying all the points defined in chapter 7.2.

1 truck able to displace the bins in the streets of the city, following the needs.

Availability of a track loader or a bulldozer for the work on the landfill.

Availability of a truck for the transportation of the inert material complying all the points defined in
chapter 4.1.

Availability of a machine to wash the bins.
Company should provide document that thy have or rent enough place where to store the trucks and bins.
Company should prove it professional capacity of repairing and maintaining the trucks and machines.
Company should prove it professional capacity of repairing and maintaining metallic bins.
The proposition of the tenderer must meet the technical, quantitative and qualitative requirements described
in the tender documentation.
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Any alternative proposal of the tenderer is possible (as long as the quantity and quality of the services is the
same) and will have to be approved by the Municipality. CSD INGENIEURS SA
Félix Schmidt
Director
er. Emilie Gex
Environmental Engineer
Lausanne, 22.04.2013
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Collection Tender\Data 2013\Proposition for the tender 130603.docx
To protect the environment, CSD prints its documents on 100% recycled paper (ISO 14001).
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APPENDIX A URBAN WASTE COLLECTION AND TRANSPORTATION
COST CALCULATION
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APPENDIX B SWEEPING AND WASHING – LIST OF STREETS
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APPENDIX C
SYNTHESIS OF COSTS
EX00114.900 | 02.05.2013 | Waste Management | Preparation of the tender documentation