The University of Texas System Kenneth I. Shine, M.D., Academy of Health Science Education
2016 Innovations in Healthcare Education: Annual Meeting
Submissions of abstracts and proposals are being requested for the 2016 Annual Meeting of the UT System
Kenneth I. Shine, M.D., Academy of Health Science Education to be held Thursday and Friday, February 1819, 2016 in Austin, Texas.
The theme of this year’s meeting is Caring for Ourselves So We Can Care for Others. The Education
Committee encourages submissions that relate to this theme; however, all submissions topics related to
education in healthcare are welcome.
There are six submission types for this year’s meeting:

Pre-Conference Workshops
The purpose of a workshop session is to impart new knowledge or skills to participants.
Workshops should be interactive and all participants should be actively engaged in the session.
Workshop submissions must include a clear statement of the proposed outcome for attendees.
Pre-conference workshops will be held on Thursday morning. All sessions will be 2 hours in
duration.

Conference Workshops
Workshops should be interactive and all participants should be actively engaged in the session.
Workshop submissions must include a clear statement of the proposed outcome for attendees.
Conference workshops will be held on Thursday afternoon or Friday morning. All conferences will
be 60 minutes in duration.

Small Groups Discussions
Small Group Discussion (SGD) sessions address current topics or problems in healthcare education.
The small group discussion leader should present a brief didactic overview of the topic and then
guide discussion with participants. Submissions require sample prompt questions that will be used
in the session.
All SGD’s are 60 minutes. SGD’s will be held Thursday afternoon or Friday morning.

Abstracts (either educational research or innovations)
Abstract proposals are short structured submissions that describe research or innovations in
healthcare education. Abstracts describing curriculum development, new programs, education
focused projects or formal studies are all welcome.
Selected abstracts will be presented as posters at the meeting. A small number of abstract
submissions will be invited for oral presentation. Poster and oral presentations will be Thursday
afternoon or Friday morning. Posters will be displayed from Thursday noon until Friday noon.

Demonstrations
Demonstrations allow the presentation of projects which are best displayed through interactivity
with the attendees.
Presenters will be provided with a table to display audio-visual materials, computer-based
hardware, software, or equipment used in a curriculum project, innovation, or approach to
learning/assessment.
Demonstrations will be held Thursday afternoon. These will be on demand demonstrations for
interested attendees over a 2.5 hour period.

Roundtable Discussion
Roundtable discussions provide a venue for informal discussions of selected topics. Roundtable
discussion facilitators should have experience or expertise in the topic and serve to guide the group
in an open exchange of ideas. Roundtable discussions are less formally structured than Small
Group Discussions, and are an ideal venue for sharing experience or having exploratory discussions
on topics of general interest.
Roundtables will be held on Friday morning and are 60 minute sessions.
GUIDELINES FOR SUBMISSION:
Please use the submission requirements carefully to optimize your proposal.
Proposal templates are provided for each submission type. Please utilize the template to prepare your
submission.
Limitations on submissions: you may only submit two proposals as first author. This is across all
categories, not two per category.
Prior work: Work previously presented at other local, regional, or national venues remains acceptable for
submission for this program.
Proposals should be submitted as an email attachment and sent to: Dr. Karen Szauter kszauter@utmb.edu
Please include “submission 2016 meeting” in the subject line of the email.
An acknowledgement of receipt of the submission will be sent within 24 hours. If no acknowledgement is
received, please follow up by email.
Submissions must be received by 5 PM (central time) on Monday Oct 26, 2015. Late submissions will not
be accepted.
PRE-CONFERENCE WORKSHOP PROPOSAL
(Word limit: 400 words, not including title, facilitator information or references)
All workshops will occur on Thursday morning and are 2 hour sessions
Workshop title
Workshop facilitator(s)
Include name,
institution, and email
address for each
facilitator
Workshop description
Short description of the
focus of the workshop.
Must include a clearly
stated goal.
Session objectives List
2-5 specific educational
objectives for the
session. What will
attendees gain from
participating in the
workshop?
Timeline
Provide a timeline for
your session including a
description of the
activities
References (optional)
Include up to 5 relevant
references (not included in
the word count)
If not accepted for a pre-conference workshop, would you be willing to provide this as a 1-hour session
during the conference? [ ] yes [ ] no
Email your completed submission to: Dr. Karen Szauter: kszauter@utmb.edu You will receive a
confirmation of receipt within 24 hours. Please follow up if acknowledgement of receipt is not
provided.
WORKSHOP PROPOSAL
(Word limit: 400 words, not including title, facilitator information or references)
All workshops will occur on Thursday afternoon or Friday morning
and are limited to 60 minute sessions
Workshop Title
Workshop facilitator(s)
Include name,
institution, and email
address for each
facilitator
Workshop description
Short description of the
focus of the workshop.
Must include a clearly
stated goal.
Session objectives List
2-5 specific educational
objectives for the
session. What will
attendees gain from
participating in the
workshop?
Timeline
Provide a timeline for
your session including a
description of the
activities
References (optional)
Include up to 5 relevant
references (not included in
the word count)
Email your completed submission to: Dr. Karen Szauter: kszauter@utmb.edu You will receive a
confirmation of receipt within 24 hours. Please follow up if acknowledgement of receipt is not
provided.
SMALL GROUP DISCUSSION
(Word limit: 400 words, not including title, facilitator information or references)
All small group discussions will occur on Thursday afternoon or Friday morning
and are limited to 60 minute sessions
Session Title
Session facilitator(s)
Include name,
institution, and email
address for each
facilitator
Session description
What is the focus of the
discussion? What
makes the topic timely
or important for
discussion with peers?
Session objectives List
2-5 specific educational
objectives for the
session. What will
attendees gain from
participating in the
discussion?
Prompt Questions
Include up to 4
questions that will be
used to guide the
discussion.
References: (optional)
Include up to 5 relevant
references (not included in
the word count)
Email your completed submission to: Dr. Karen Szauter: kszauter@utmb.edu You will receive a
confirmation of receipt within 24 hours. Please follow up if acknowledgement of receipt is not
provided.
ABSTRACT
(Word limit: 400 words, not including title, facilitator information or references)
Submission type
[ ] Educational Innovation
(please select the
category of your
presentation)
[ ] Research
Abstract Title
(please limit to no more
than 12 words)
Author(s) include name,
institution, and email
address for each author
Background (include
problem statement or
hypothesis)
Methods or Project
Description
Results or Outcomes
Discussion/ Conclusions
References: (optional)
Include up to 5 relevant
references (not included in
the word count)
If accepted, would you be willing to present as an oral abstract presentation ? [ ] yes
[ ] no
Email your completed submission to: Dr. Karen Szauter: kszauter@utmb.edu You will receive a
confirmation of receipt within 24 hours. Please follow up if acknowledgement of receipt is not
provided.
DEMONSTRATION
(word count limit: 350 words, not including title, author(s) or references)
Title
Author(s) include
name, institution, and
email address for each
author
What will be displayed
Number of minutes
needed to run
demonstration
What need does the
program/project
address?
How [and by whom] is
it being used at your
institution?
References: (optional)
Include up to 5 relevant
references (not included
in the word count)
Email your completed submission to: Dr. Karen Szauter: kszauter@utmb.edu You will receive a
confirmation of receipt within 24 hours. Please follow up if acknowledgement of receipt is not
provided.
ROUNDTABLE
(word count limit: 350 words, not including title, author(s) or references)
Title
Session facilitator(s)
include name,
institution, and email
address for each
facilitator. Should be
no more than two
facilitators.
Topic
Session description:
What is the rationale
for the discussion?
What makes the topic
timely or important for
discussion with peers?
What issues does the
discussion aim to
address?
Email your completed submission to: Dr. Karen Szauter: kszauter@utmb.edu You will receive a
confirmation of receipt within 24 hours. Please follow up if acknowledgement of receipt is not
provided.